ACCOUNTING TECHNICIAN II SUBSTITUTE/ON-CALL Salary $26.86 Hourly Location Victor Valley College 18422 Bear Valley Road Victorville, CA Job Type Temporary Division Administrative Services Job Number SUBACCTTECHII Closing Continuous Basic Functions This is a continuous recruitment for an applicant pool to fill part-time, substitute, temporary, or hourly assignments on an as needed basis. Compensation will be based on the position that is being subbed. Substitute compensation will be calculated using step 1 of the level the classification is placed on the Classified Salary Schedule. We accept substitute applications on a continual basis. Departments or Divisions will refer to the pool of applications on file, as needed, to fill temporary assignments. Applicants will remain in the pool for at least 18 months. Compensation will be based on the position that is being subbed. Substitute compensation will be calculated using step 1 of the level the classification is placed on the Salary Schedule. Under the direction of an area administrator, perform various and complex accounting duties to support District accounting functions; collect student fees, reconcile and balance cash and voucher transactions and dispense financial aid; provide accounting support for the bookstore and ASB council and clubs; provide specialized support and public assistance for various units within assigned department; train and provide work direction to assigned hourly or office staff. DISTINGUISHING CHARACTERISTICS: Accounting Technician II incumbents perform complex and technical financial accounting duties related to a variety of District-wide or Student Services financial accounting. Accounting Technician I incumbents perform responsible and technical financial accounting and purchasing duties and maintain a variety of records related to accounts payable, purchasing and Student Services financial accounting. Representative Duties Perform various complex and technical accounting duties to support the District accounting function; collect student fees and reconcile and balance cash and voucher transactions; perform billing for various financial aid awards; coordinate, sign for and account for the disbursement of District financial aid funds; estimate cash needed for financial aid disbursements and COD reconciliation, and sign financial aid checks for students. E Perform a variety of accounts payable duties for the bookstore and Associated Student Body (ASB), such as audit invoices; monitor open purchase orders to assure expenditures do not exceed budgeted amounts; order banking materials for District, bookstore and ASB accounts. E Perform a variety of accounts receivable duties for the bookstore, ASB or the District, such as reconciliation of financial aid book vouchers; prepare invoices; balance general ledger entries with invoices and follow-up on collections. E Review periodic reports from collections billing service or other systems to correct discrepancies or issues regarding potential losses of accounts; communicate and resolve questions, concerns or issues regarding a variety of financial and related student services issues, including collection on overdue accounts and compliance with due diligence requirements. E Perform District deposit transfers from local banks to the County treasury; prepare spreadsheet of monies collected; enter transfer information into a computer; run transmittal reports and issue checks from clearing accounts; provide audit trail for deposit transfers. E Distribute income received at the County to the appropriate District account including income from taxes, lottery and State apportionment funds. E Monitor various account funds, including numerous student club accounts; balance and prepare journal entries; post cash receipt and cash disbursements into journals and post to general ledger; make journal entries to appropriate accounts accurately; adjust and close entries for fiscal year end. E Prepare financial reports for student council, management and the Board of Trustees; prepare reports for a variety of College departments and activities; assist in preparation of FISAP and state IPEDS reports. E Develop new or improved systems or office procedures; consult faculty, administrators and staff regarding budget policies and procedures for various programs and activities; prepare budget requests. E Analyze budget projections, revenues and expenditures, and provide fund development recommendations as appropriate. E Prepare and maintain a variety of accounting-related records and reports to assure compliance with Education Codes and District, federal and State requirements. E Reconcile District, ASB, financial aid or bookstore bank statements for checking and money market accounts; verify funds in accounts; correct bank errors as needed. E Operate a variety of office equipment including a computer and applicable software, calculators and cash registers. E Oversee, train and provide work direction to assigned hourly or office staff; provide input to performance evaluations as requested. Perform related duties as assigned. Requirements EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by college level course work in accounting, bookkeeping or closely related field and three (3) years increasingly responsible experience in financial, accounting or statistical record-keeping. WORKING ENVIRONMENT AND PHYSICAL DEMANDS: Disclosure: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Normal Office Environment: While performing the duties of this job the employee is regularly required to sit, use hands to type or handle materials, and talk and/or hear. The employee is occasionally required to stand and walk. The employee is occasionally required to lift, carry, push, or pull up to 15 pounds. While performing the duties of this job, the noise level in the work environment is usually quiet. Office environment; subject to constant interruptions. Position requires viewing a computer monitor for extended periods of times, reaching to maintain files, bending, and standing or sitting for long periods. Incumbents are exposed to occasional contact with dissatisfied or abusive individuals. Knowledge and Abilities KNOWLEDGE OF: Methods, procedures and terminology used in clerical accounting work. Accounting practices, procedures and terminology. Technical aspects of assigned accounting responsibilities. Techniques of utilizing related accounting clerical software. Laws, rules and regulations concerning assigned clerical accounting activities. Principles of training and providing work direction. Preparation, review and control of assigned accounts. General accounting, budget and business functions of a community college. Operation of a computer terminal and data entry techniques. Modern office practices, procedures and equipment. ABILITY TO: Perform various and complex accounting duties to support the District accounting and ASB functions. Reconcile and balance cash and voucher transactions and dispense financial aid. Perform technical and complex accounting work in the preparation, maintenance and review of District financial records, accounts and reports. Assure compliance with applicable District policies, procedures and governmental regulations. Process and record accounting transactions accurately. Compile and verify data and prepare reports. Operate a variety of office equipment including a computer and applicable software, calculators and cash registers. Maintain records and files. Train and provide work direction to others. Reconcile, balance and audit assigned accounts. Work independently with little direction. Maintain current knowledge of technological and other advancements in assigned field. Establish and maintain effective and cooperative working relationships with others, including those from diverse, academic, socioeconomic, cultural, and ethnic backgrounds and individuals with disabilities. APPLICATION PROCEDURES: The number of clerical substitutes hired varies from semester to semester, depending upon the needs of the department. Your application will be maintained in this substitute pool for 18 months. You may check your status at any time by logging into Victor Valley College Online Application Site at with your username and password. It is the applicant's responsibility to ensure that all requested materials are received. All materials included in the application packet become District property, will not be returned, and will not be copied. All information qualifying an applicant for the position must be included on the Victor Valley College Classified Application. To assist the District in determining whether an applicant meets the minimum requirements, descriptions of an applicant's present and past job duties should include details pertinent to the position for which he/she is applying. If it is unclear whether an applicant meets the minimum qualifications for the position from the application, that applicant will be disqualified. It is not unusual for the District to receive hundreds of applications for a position. For this reason, it is advantageous to make the application as easy to review as possible. Candidates wishing to apply for more than one position must apply for each position separately. Victor Valley College is an Equal Opportunity Employer. Victor Valley College prohibits sexual harassment and assures that all employees will enjoy equal opportunity regardless of race, color, religion, marital status, sex, sexual orientation, national origin, age, disability, or status as a veteran. Employment acceptance or rejection shall be based on job-related qualifications. This position is not eligible for fringe benefits. 01 Do you have any combination equivalent to graduation from high school supplemented by college level course work in accounting, bookkeeping or closely related field and three (3) years increasingly responsible experience in financial, accounting or statistical record-keeping? (Copies of transcripts must accompany application. If using education in lieu of experience transcripts must accompany the application to be considered- please attach transcripts as other in the attachment page) Yes No Required Question Agency Victor Valley College Address 18422 Bear Valley Road Victorville, California, 92395 Phone (760) 245-4271 ext.2486 Website