Administrative Assistant, Biology Winston Salem, NC/en-US/Staff_Career_Website_live/job/Winston-Salem-NC/Administrative-Assistant--Biology_R0001222/apply * IMPORTANT: Load a resume or C.V. first (if available) then upload supporting documents under the "My Experience" section after your work experience and education. Do NOT complete the application without the required attachments as you will be unable to edit your application. Internal candidates must apply via the internal career portal. Do not proceed with your application from this website. If you have any questions or need assistance, please contact the Recruiting team via email at AskHR@wfu.edu or by calling 336-758-4700. Job Description Summary The Administrative Assistant performs a variety of duties including organizing and coordinating day-to-day administrative functions by assisting the Department Chair, Biology faculty, Biology Administrative Coordinator, and Biology Grants and Contracts Manager in carrying out their duties and responsibilities. This administrative assistant will support interdisciplinary minors in Neuroscience, Environmental Studies, and Environmental Science. This position also takes responsibility for website updates and other forms of communication with Biology students and alumni. Job Description ** Cover letter is required with application. ** Essential Functions: * Greets visitors in a pleasant and professional manner. Answers, places, and directs phone calls. Coordinates and monitors conference calls. Takes messages and replies to questions regarding academic programs, office procedures, and policies. * Updates and maintains the Biology department website. * Coordinates travel arrangements (making reservations for air travel and accommodations) for faculty, seminar speakers, other academic visitors, and graduate students. * Collects and compiles information (i.e. memos, letters, reports, and faculty syllabi). * Assists in planning, coordinating, and promoting departmental events, meetings, and activities (i.e. designing and distributing posters). * Maintains departmental inventory of supply items and ensures furniture, equipment, and facilities are in proper working order. * Manages classroom usage through EMS (room scheduling system) and assists with maintaining classroom space and technology. * Acts as Departmental Property Administrator (DPA) and maintains log of fixed assets within the department. * Manages student employee hiring process and oversees workload and timecard approval using EPAF management. * Assists faculty and Chair with specific projects (i.e. graduate recruitment, workshops) as requested. * Proactive in seeking out tasks and assignments. Required Education, Knowledge, Skills, Abilities: * Some college level business-related courses and progressive administrative/office management experience. * Ability to demonstrate effective communication skills both verbally and in writing. * General knowledge of office procedures and techniques. * Proficiency in Microsoft Office (i.e. Word, Excel, and PowerPoint). * Ability to operate peripheral office equipment (i.e. digital networked photocopiers). * Ability to maintain confidentiality of records and information. * Ability to organize workflow, prioritize work assignments, and assist other staff as needed. * Accuracy and attention to detail, including ability to proofread. * Ability to interact with faculty, staff, students, and administrators with diverse backgrounds. * Ability to update skills on a continual basis. Preferred Education, Knowledge, Skills, Abilities: * Bachelors degree with two years of related experience or an equivalent combination of education and experience. Accountabilities: * Responsible for own work. * Manages student workers. Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment. Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. Additional Job Description This position closes at 12:01 a.m. EST on December 14, 2018. Time Type Requirement Full time Note to Applicant: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment. Wake Forest seeks to recruit and retain a diverse workforce, and encourages qualified candidates across all group demographics to apply. Posted TodayFull timeR0001222 About WFU: Wake Forest University, formed in 1834, has experienced decades of growth and innovation. nbsp;WFU is a distinctive university that combines a liberal arts core with graduate and professional schools and innovative research programs. nbsp;The University embraces the teacher-scholar ideal, which prizes the personal interaction between students and faculty. nbsp;It is a place where exceptional teaching, fundamental research and discovery, and the engagement of faculty and students in the classroom and the laboratory are paramount. Wake Forest University is a community of men and women that seeks the enlightenment and freedom which come through diligent study and learning. Its higher goal, however, is to give life to the University motto "Pro Humanitate," as members translate a passion for knowledge into compassionate service. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. The heritage, established by the school's founders and nurtured by succeeding generations, promotes a democratic spirit arising from open-mindedness and discourse. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail. To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust. The University is comprised of: nbsp;the undergraduate college, Graduate School of Arts and Sciences, School of Business, School of Divinity, School of Law, and School of Medicine (located on the Bowman Gray campus with Wake Forest University Baptist Medical Center) and today enrolls about 4,846 undergraduates and 2,823 students in graduate programs at its principal location, the Reynolda campus. nbsp;Students at Wake Forest University enjoy a great deal of access to and interaction with world-class faculty both in and out of the classroom setting with a student-faculty ratio of 11:1. nbsp;Wake Forest employs approximately 2,772 full and part-time faculty and staff. Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the fifteen-team Atlantic Coast Conference (ACC). nbsp;Since its founding, the university has adopted the motto pro humanitate, which is exemplified by a deep institutional commitment to public service and engagement with the world. Wake Forest has a strong commitment to holistic, eight-dimensional well-being for students, faculty and staff as evidenced in the Thrive initiative. Winston-Salem, North Carolina Wake Forest is located in Winston-Salem, North Carolina, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina. nbsp;Winston-Salem is a family-friendly city with high quality schools, numerous outdoor recreational activities and events, and is known for its vibrant and thriving arts scene. Winston-Salem residents enjoy close proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, a very reasonable cost of living, and an eclectic variety of restaurants, wine bars, and breweries for dining with friends and family. nbsp;Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a smaller town.