Who We Are:

IMG is a global leader in sports, fashion, events and media. The company manages some of the world’s greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training and league development. IMG is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

Description:

The Executive Assistant position supports the President of Asylum whose time is balanced between a robust active production slate, as well as producing responsibilities. This dynamic and challenging role will exhibit skills such as assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. This role will coordinate multiple schedules; simultaneously juggle the administrative duties of a busy desk; exercise problem solving skills; and evaluate the never-ending flow of material that comes through the production house.

Major Duties and Responsibilities:

• Support the President by maintaining an organized and structured approach to the workload assigned, as well as the various responsibilities in order to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects.
• Manage the President’s calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed.
• Manage and process all company expenses and invoice on behalf of the President and submit to Accounting for timely monthly processing.
• Schedule and coordinate the President’s travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs in compliance with various regulatory requirements.
• Read and review submitted and found materials, providing coverage and feedback to the President for potential projects and partnerships.
• Demonstrate a high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information.
• Attend designated meetings and take notes to be shared with both the President and attendees.
• Work closely with the Executive and Development team, as well as all Company Department heads on various tasks, projects, and meetings.
• Liaise internally and externally as necessary with all levels of personnel, clients and business associates with heavy emphasis on networks and agencies.
• Assist, as needed, with Company Event planning, set up, and tear down.
• Complete any other various assigned tasks and projects as dictated by both President and other Company Executives.

Education and Work Experience:

• At least two years’ experience in the entertainment industry is not required but a plus
• Must be proficient in Microsoft Office (Excel, PowerPoint, Word);
• Knowledge of the entertainment industry is not required but a plus;
• Must be comfortable with the Macintosh Operating Systems.

Core Competencies:

• Must have professional phone etiquette, experience rolling calls
• Handles confidential matters with discretion and professionalism;
• Ability to multi-task and handle several ongoing projects simultaneously;
• Ability to maintain a high level of organization;
• Great follow-through and the ability to anticipate upcoming work needs;
• Ability to communicate with staff at all levels;
• Exhibit excellent grammar and writing skills;
• Must be extremely self-motivated and comfortable working independently and in a group
• This position requires heavy correspondence with executives and network personnel.

Requirements:

• This position is hourly with overtime as deemed necessary;
• This position operates in a professional office environment
• This position routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines;
• This position will require 10% travel
• This is a full-time, in-office position.
• The company office hours are 9:00A - 6:00P. This position will, to best of ability, align with these hours, pending requests from Executive or position/project requirements. This position is eligible for daily Overtime.
• This position requires heavy computer use so the candidate must be able to sit for the duration of their shift.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Endeavor is a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings.

From fashion shows to critically acclaimed television and films, bestselling novels to gourmet culinary festivals, world-class sports training to sold-out cultural experiences, we influence an unparalleled number of compelling experiences around the world each day.