WME, a major worldwide talent agency, is seeking a highly organized and detail-oriented Executive Assistant, Talent Representation to support a Senior Executive in our New York office.
Key Responsibilities and Accountabilities
Effectively manage Senior Executive’s calendars, including setting, re-scheduling, and confirming multiple meetings and conference calls in the Talent Representation space
Arrange travel plans as needed, including purchasing tickets, creating itineraries, and arranging transportation to and from airport to locations
Coordinate with the global team and other executives for meetings agendas and deliverables
Manage heavy phone detail and expense reports, authorizations, and approvals, etc. all in line with company policies and procedures
Gather, compile, verify, and analyze information for the executive’s use in documents such as memos, letters, reports, speeches, presentations, and news releases
Screen requests to determine priority level, including visitors, phone calls, and incoming correspondence
Ensuring smooth flow of the workday with proactive schedule prep and contingency planning
Liaise internally and externally as necessary with all levels of personnel, clients, and business associates
Update and maintain internal online filing systems
Participate in special project assignments on an as-required basis
Knowledge and Experience
College degree preferred, but not required.
Highly proficient in Microsoft Office Suite, with emphasis on Excel
Skills and Abilities
Professional, detail-oriented, motivated, and proactive
Demonstrated ability to operate in a fast-paced environment, responding to issues promptly with a strong orientation toward customer service and teamwork
High level of integrity and ability to deal with highly confidential information in a professional manner and maintain the utmost discretion and confidentiality
Exhibit strong organizational skills and ability to balance and handle multiple tasks deadlines with accuracy
Ability to communicate effectively with all levels of employees, management, and customers
Strong interpersonal and teamwork skills, including adaptability, personal effectiveness, and the ability to establish quick rapport
Strong writing, proofreading, and editing skills
Work well under pressure and in a fast-paced environment and make decisions with informed discretion
Must have professional phone etiquette
Interest in talent representation a plus
Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.
Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position, based on various factors, including budget and industry data. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, robust benefits, growth and developmental opportunities, and other offerings.
Hiring Range Minimum: $18.75 hourly
Hiring Range Maximum: $27.50 hourly
Endeavor is a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings.
From fashion shows to critically acclaimed television and films, bestselling novels to gourmet culinary festivals, world-class sports training to sold-out cultural experiences, we influence an unparalleled number of compelling experiences around the world each day.