CONTRACT SUPPORT SPECIALIST II - 55008294 Date:Apr 23, 2018 Location:JACKSONVILLE, FL, US, 32204 -The State Personnel System is an E-Verify employer. For more information click on our -. Requisition No: 34289 Agency: Department of Transportation Working Title: CONTRACT SUPPORT SPECIALIST II - 55008294 Position Number: 55008294 Salary: $44,159.36 - $57,147.41 Posting Closing Date: 04/29/2018 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION 208 / Jacksonville Construction Office PENDING CLASSIFICATION UPDATE / OPEN COMPETITIVE CAREER SERVICE CONTACT PERSON: Teresa Beasley CONTACT PHONE NUMBER: (904) 360-5570 ANTICIPATED BI-WEEKLY HIRING SALARY: $51,952.19 For benefit information available to State of Florida employees, go to -SPECIAL REQUIREMENTS:You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportations Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to qualified individuals with disabilities may be provided. Interested persons should contact the Florida Department of Transportations Equal Opportunity Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-4747 for assistance. POSITION DESCRIPTION:Manage Jacksonville Construction general assigned consultant contracts. Identify needs and provide consultant resources by coordinating with the staff and prioritizing needs. Perform related functions including budget management, contract administration, authorizing work orders, approval of invoices, and procurement of new contracts. Provide Quality Assurance for the Construction Engineering Inspection (CEI) operations to ensure compliance with CEI contract documents, CEI grading, CEI Evaluations, Department procedures, and coordinating contract administration related activities between the Department and the Consultant CEI. Responsible for coordination, development and management of CEI consultant work orders for the CEI contracts and responsible for reviewing and approving the CEI monthly invoices. Responsible for processing vendor invoices as required. Oversee processing and execution of all Contingency Supplemental Agreements and Field Supplemental Agreements on road and bridge construction projects in accordance with Construction Project Administration Manual (CPAM). Prepare encumbrance of funds, complete additional required pages and/or forms, perform a final review of the complete package for accuracy, and prepare the package for final submission. Review the Ad-Hoc Report System (Construction Dashboard) for change order and pay item discrepancies for Supplemental Agreements and Work Orders. Input required data into the Contract Change Tracking System (CCTS) in Site Manager as obtained from the CCTS forms to resolve the Discrepancy Reports, while also reviewing the reason codes for accuracy. Receive contract documents, supplemental agreements, and unilateral payment packages and checks for accuracy and completeness. Process these documents by coordinating with the District Legal Department and the District Construction Engineer. Input the particulars of each document into the appropriate databases. Prepare record retention paperwork for disposal of documents at the appropriate time frames. Assist in preparing various monthly, quarterly, and yearly reports for Department management. Maintain, update and monitor various construction databases for supplemental agreements and time extension codes. Produce reports from these databases. Activates contracts in appropriate databases for use by Resident Offices. Oversee staff using the Electronic Document Management System (EDMS) to ensure that all documents are properly scanned, filed, attributed and distributed. This duty requires the incumbent to plan with and motivate employees to effectively utilize the system while maintaining current efficiencies. Maintain and monitor Encumbrance Status Reports. Coordinate with Work Program and Financial Services Offices for requesting fund authorizations as submitted by the Resident Offices for changes to construction contracts. Input and track encumbrance requests submitted to the Contract Funds Management System for authorization. Assist with the resolution of payment issues that involve Work Program, the Central Office Comptroller, District Financial Services, District Utilities, District Materials, Central Office Local Fund Agreement Section, and District and Central Office Florida Highway Administration Coordinators. Evaluate the CEI scope of services for future CEI contracts and any CEI contract changes. This includes assisting in the negotiation of Supplemental Agreement to Consultant CEI Contracts and preparing supplemental agreements, change orders, and contract amendments to cover unforeseen problems during construction of the projects. Track and/or participate on Technical Review Committees for construction projects in the District. KNOWLEDGE, SKILLS AND ABILITIES:Knowledge of: documents used to establish Florida Department of Transportation (FDOT) construction contract changes and Consultant Engineering Inspection (CEI) contract changes; concepts, terminology, principles of road and bridge construction and maintenance. Skilled in: interpretation of FDOT "Standard Specifications" and "Roadway and Traffic Design Standards"; use of personal computers, Windows, Word Processing, spreadsheets, email, and web based system applications. Ability to: effectively communicate (orally and in writing) with contractors, FDOT and CEI staff, and the public; work independently and effectively with little supervision; understand and apply applicable rules, regulations, policies and procedures relating to Equal Employment Opportunity/Disadvantaged Business Enterprise/On the Job Training programs; utilize problem-solving techniques; plan, organize, and coordinate work assignments; establish and maintain effective working relationships with others. REQUIRED LICENSURE/REGISTRATION/CERTIFICATION:This position requires certification in Final Estimates Level I and Level II through the Construction Training Qualification Program (CTQP). Must obtain within six (6) months and maintain thereafter. OTHER JOB RELATED REQUIREMENTS:This position will be required to respond to emergencies before, after or during emergency situations. MINIMUM QUALIFICATIONS:A high school diploma or its equivalent; 2 year's experience in a related field can substitute for the high school diploma or its equivalency. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS PREFERENCE.Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking -. All documentation is due by the close of the vacancy announcement. Nearest Major Market:Jacksonville