Job Description

Job Description

Job description

About us

From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do. This woman-owned business serving New York City for over four decades is now a leading hospitality management company. While the business was first founded in 1980 as a waitress staffing agency offering a flexible source of income for women in the arts, today we provide food service in an array of celebrated New York City cultural institutions. You will find Great performances at Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater, among others. We are equally known for corporate workplace dining and amenity programs, and of course, full-service catering, special events, and culinary festival production. Great Performances is the nation’s first caterer to own and operate its own organic farm, Katchkie Farm located in Kinderhook, NY. Progressive from the start, we consistently set the pace for industry best practices.

Our Vision: Building Community to Better Our World

Our Mission: Unleash Joy through Genuine Hospitality

Our Core Values:

Craftsmanship: developing new menus, designs, and moments to deliver engaging experiences to our clients and guests.

People: creating fair access, opportunity, and advancement for everyone. Our employees are our greatest asset.

Sustainability: upholding and elevating standards for sustainable behaviors that support our planet.

Collaboration: aligning with our clients’, colleagues’, and community’s visions to execute a successful experience.

Doing Good through Food: engaging in action around food access, health and wellness, education, and philanthropy.

** We are committed to the art of hospitality and seek food and beverage professionals who share our passion for customer service with a personable and positive attitude. Great hospitality, relies upon skill and knowledge, but above all a warm and welcoming demeanor.**

Responsibilities

Position Description

As an administrative support member to the Great Performances sales team, the Sales Administrator is responsible for creating proposals, finalizing initial menus, sourcing the data to finalize menus and occasionally making necessary updates and edits to finalized menus. Primary duties will include, but are not exclusive to, interacting with Sales Team members to source answers to culinary questions, discuss quantification and menu item adjustment on behalf of the Sales Team with the Culinary Team, to liaise with the Culinary Team about menu item adjustments, to liaise with Design & Marketing for proposal photo sourcing, to work effectively and quickly for the purpose of moving Sales efforts along swiftly. Will need to meet company compliance with administrative software (CaterXpert). This position reports directly to the Director of Operations.

Job Purpose

Responsible for menu detail and finalization in support of the Event Directors and Event Producers on the Sales Team with direct correspondence between them and the Culinary Team.

Responsibilities

• Works closely with the Executive Chefs on menu development and menu management
• Create proposal menus in Caterxpert for consistency in menu finalization
• Is the key communicator between the sales and culinary teams
• Is responsible for reviewing, inputting and sending all menus from the sales team to culinary administration through our existing software
• Manage simple orders and relationships with our partner locations
• Perform additional event operations tasks that support the sales team

Desired Skills and Experience

• A motivated self-starter and skilled at multitasking. Poised, professional, and enjoys collaborating with a team;
• Strong written and verbal communication skills;
• Demonstrated attention to detail, problem-solving, logic, analytical and customer service skills;
• Demonstrated food knowledge for menu communication and creation;
• Flexible and adaptable. Able to thrive in a fast-paced, ever-changing work environment;
• Ability to successfully navigate and utilize the GP photo library and graphics programs to enhance sales proposals, etc.;
• Good decision-making skills are required, and previous food service or catering experience is highly desirable;
• Actively pursues learning and self-development to enhance personal, professional and unit growth;

Education/Training/Certification/License Required:

• Bachelor’s degree in a Liberal Arts field or Business Administration from an accredited four-year institution;
• Undergraduate internship in the hospitality field, specifically in the catering or event planning industry strongly desired;
• Prior work experience in the hospitality field, specifically in the catering or event planning industry desired.

Benefits:

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Flexible spending account
• Commuter benefits
• PTO

Ability to commute/relocate:

• Bronx, NY 10451: Reliably commute or planning to relocate before starting work (Required)

Work Location:

• In person

Schedule:

• Monday to Friday