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Administrative Assistant

Westgate Resorts

Administrative Assistant

Providence, RI +14 locations
Full Time
Paid
  • Responsibilities

    Job Description

    Based position under the direction of the Customer Service Supervisor, the selected candidate will be able to perform a variety of duties with a focus on Accounts Receivables, Accounts Payable, Dispatching, invoicing, maintain various files and other functions as needed. The incumbent will be able to prepare and/or maintain Excel and Word documents for correspondence, forms, orders, etc.  The individual must be able to display professionalism and use tact on the telephone when talking to customers and other employees. Individual must be cross trained in all office administration functions. The candidate will perform various other clerical functions as necessary.

  • Qualifications

    Qualifications

    NECESSARY QUALIFICATIONS, SKILLS AND ABILITIES

    • A High School diploma is required for this position.
    • A Bachelor’s degree preferred.
    • perferred at least 4 years of administrative work experience
    • Must be capable of working in a team environment.
    • Must be detail-oriented, self-starter and able to work with little supervision while maintaining goals/tasks.
    • Should have strong PC skills to include all MS Office products.
    • Must have good written and verbal communication skills and be able to effectively communicate with staff, management, customers and vendors.
    • Must be able to present self in a professional manner through interaction and communication.
    • Must possess sound reasoning skills and have the ability to follow directions.

    ADDITIONAL QUALIFICATIONS, SKILLS AND ABILITIES

    N/A

    POSITION COMPETENCIES

    • INITIATING & DRIVING CHANGE • Acts as a catalyst for and takes responsibility for leading, directing, and managing organizational change • Develops new insights into situations and applies innovative solutions • Creates work environment that encourages creative thinking and innovation • Drives step changes in how the company operates • Understands how to change and addresses not only systems and processes, but also cultural aspects of change • Is good at bringing the creative ideas of others to market • Develops a change strategy that includes milestones and timelines • Accurately assesses the potential barriers and resources necessary for change initiatives • Understands and supports the need for change • Envisions and articulates the intended result of the change process • Provides direction and focus during the change process • Helps to generate support of the changes throughout the organization • Identifies and enlists allies who support the change process • Provides resources, removes barriers, and acts as an advocate for those initiating change
    • RESULT FOCUSED • Establishes clear, specific performance goals, expectations, and priorities • Can be counted on to exceed goals successfully • Is constantly and consistently one of the top performers • Very bottom-line oriented • Steadfastly pushes self and others for results • Navigates quickly and effectively to resolve problems and obstacles • Persists to complete tasks / responsibilities, even in the face of difficulties • Develops a sense of urgency in others to complete tasks • Operates with personal ownership and looks for ways to improve performance all the time • Challenges him- or herself and others to raise the bar on performance • Focuses people on critical activities that yield a high impact • Holds self and others accountable for delivering high-quality results on time and within budget (e.g., models high work standards and demands the same from others)
    • TEAM WORK • Blends people into teams when they are needed • Creates strong morale and spirit in his/her team • Shares wins and successes • Fosters open dialogue • Lets people finish and be responsible for their work • Seeks consensus among diverse viewpoints as a means of building group commitment • Defines success in terms of the whole team • Creates a feeling of belonging in the team • Values the contributions of all team members • Creates an environment that encourages open communication amongst team members • Creates an environment that encourages collective problem solving amongst team members
    • CUSTOMER FOCUS • Is dedicated to meeting the expectations and requirements of internal and external customers • Gets first-hand customer information and uses it to understand customers' business issues and needs for improvements in products and services • Acts with customer in mind • Establishes and maintains effective relationships with customers and gains their trust and respect • Genuinely enjoys working with customers to build long-term partnerships • Creates a sense of customer focus throughout their team/ department/ business unit

    PHYSICAL DEMANDS AND WORK ENVIRONMENT

    • Ability to gather, analyze, and interpret data.
    • N/A - Not Applicable
    • Ability to multitask, work in a fast-paced environment, meet deadlines, reason logically, and make sound decisions.
    • Ability to comprehend, remember, and follow verbal and written directions and comply with Company policies, procedures and standard.
    • Sit/stand while performing primarily sedentary work
    • Ability to work as a team, communicate and interact with others in a professional manner, and consider alternative and diverse perspectives.

    Additional Information

    All your information will be kept confidential according to EEO guidelines.

    Parker Wellbore provides equal opportunity for all people and will not discriminate on the basis of race, color, religion, sex, gender, sexual orientation, pregnancy, age, marital status, national origin, citizenship status, disability, genetic information, military service, veteran’s status or any other characteristic protected by applicable law.

    If an applicant has a disability, the applicant may request accommodations when needed to enable that person to perform their essential job functions or to allow that person to participate in employment.

  • Industry
    Hospitality
  • Locations
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