Administrative Project Coordinator Oncology Solutions Decatur, Georgia ------------ Description Administrative Project Coordinator About Chartis creating an environment The Chartis Group is a comprehensive advisory and analytics services firm dedicated to the healthcare industry. With an unparalleled depth of expertise in strategic planning, performance excellence, informatics and technology, and health analytics, we help leading academic medical centers, integrated delivery networks, children's hospitals and healthcare service organizations achieve transformative results. We are comprised of uniquely experienced senior healthcare professionals and consultants who a distinctive knowledge of healthcare economics, markets, clinical models and technology to help each client address their most pressing issues. We question everything and thoughtful and rigorous analysis to each challenge, issue and opportunity. We are lucky to have extraordinarily talented people working in our firm all brought together around our unifying mission, a shared dedication to our core values, and the emphasis we place on that enriches the experiences of our clients, our colleagues and our communities. In this way, we find that we are remarkably aligned with our clients. And that has made for achieving some truly great things. The Chartis Group has offices in Atlanta, Boston, Chicago, New York, Minneapolis, Portland, and San Francisco. Role Overview The Administrative Project Coordinator will provide support to Chartis Oncology Solutions senior administrative assistants and director of administrative services, with a focus on calendar management, travel planning, meeting preparation, and expense report management. Responsibilities * Provide calendar support, including scheduling meetings and identifying and resolving conflicts based on an understanding of clients, activities and priorities * Arrange travel (air, hotel and car) for partners and consultants, who typically visit multiple US cities each week. Make last-minute travel changes as required. * Prepare and submit monthly expense reports as needed * Manage client contact information * Prepare and manage correspondence (e.g., e-mails) as needed * Type and proofread documents (e.g., engagement letters, reports) upon request * Develop agendas/schedules for client site visits * Provide assistance with Clinical Performance Groups: * Contact members who have not yet RSVPd for meetings * Prepare meeting folders for members * Prepare flash drives for members * Create a table of contents for the articles for each team meeting * Other related tasks as needed * Provide backup receptionist coverage, including greeting visitors ordering/picking up lunch and answering and directing incoming calls * Support other special projects and/or administrative activities in support of firm objectives Qualifications & Desired Skills * At least 2-3 years of experience providing administrative support in a professional services environment (e.g., consulting, legal, financial services) * Bachelors degree preferred * Exceptional organizational skills, including ability to multi-task and prioritize competing demands in a fast-paced, dynamic environment * Excellent verbal and written communication skills * Outstanding client service orientation?highly responsive and willing to go the extra mile * Keen attention to detail * Sound judgment and a high level of maturity * Outstanding team player and contributor to a collaborative, energizing, and fun work environment * Proficient in Outlook, Word, PowerPoint and Excel, with an aptitude to learn other tools and applications * Strong interest in being part of a small, growing organization with a vibrant entrepreneurial spirit At The Chartis Group, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives the provide. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status. © 2018 The Chartis Group, LLC.2018Page 1 All Rights Reserved.