We are seeking to find our next FACILITIES CLERK. Under general supervision, the FACILITIES CLERK supports the Facilities team with semi routine processing functions. Primarily responsible for mailroom delivery, organization, and distribution.
ESSENTIAL FUNCTIONS:
- Sort all incoming mail & courier deliveries to the correct inter-office destinations.
- Distribute incoming packages to recipients in a timely manner.
- Responsible for urgent retrieval of deliveries.
- Contact vendors in order to schedule repair and maintenance of postage machine. Order parts and supplies as
- Keep track of postage funds and partner with Accounting to replenish as needed.
- Properly handle undeliverable mail.
- Notify employees of package deliveries.
- Keep mailroom organized, clean and well stocked.
- Manage courier relations with Rapid Express (RE), RCU’s internal inter-officer courier service.
- Fill/load and unload bi-weekly inter-office courier bags.
- Send out holiday communications and inform vendors of holiday schedule changes.
- Work with Rapid Express regarding route modifications, special deliveries and branch changes.
- Provide backup support to Purchasing Agent.
- Maintain employee directory.
- Greet and direct all vendors and deliveries.
Required Skills
- Ability to work independently, is self- motivated and resourceful.
- Good organizational skills and ability to handle multiple tasks and demands.
- Ability to communicate effectively both verbally and in writing.
- Ability to work within time constraints and determine priorities.
- Ability to analyze situations and recommend solutions.
Required Experience