The HR Coordinator partners closely with Team Members and the HR Leadership Team to provide excellent support and a high level of customer service. Provides day-to-day HR administrative support including benefits, answering employee questions and calls, payroll and general HR duties as assigned.

Duties and Responsibilities

Support HR team and serves as the first point of contact in areas including but not limited to: benefits, payroll, leave of absence, HR systems, employee phone calls and adherence to employee manual and state & federal laws.

Maintain up-to-date, accurate employee records and files.

Complete new hire processing and conduct orientation for Home Office.

Create and maintain badges for Home Office and temporary employees.

Responsible for tracking invoices and accruals. Maintains accrual spreadsheet for labor and non-labor services.

Create and maintain benefit and personnel files for all employees.

Verify I-9 documentation and execute the E-Verify process.

Assist employees with procurement of insurance license, track licensing process/renewals, and send renewal reminders.

Process and assist with new employee background checks and pre- and post-employment drug screens.

Administrative tasks related to the Employee Recognition program.

Assist and educate employees on the proper use of their benefits.

Assist in processing Leave of Absence program including tracking leave and FMLA compliance and preparing notification letters.

Proactively take initiative to research questions and interpret policies where clear-cut procedures do not exist.

Develop and maintain competence on department systems (e.g., HRIS System, Microsoft Office, ADI, etc.)

Assist in conducting audits of various payrolls, benefits, and other HR programs

Assist in various payroll processing duties.

Process all employee status changes, such as pay rate, job title, transfers, and terminations.

Assist with the preparation of the performance review notices. Distribute due and past due reports

Assist HR Leadership Team with various research projects and/or special projects.

File papers and documents into appropriate employee files.

Manage employment verifications via e-mail or by phone.

Assist/prepare correspondences.

Process mail.

Performs other duties as assigned.

Minimum Qualifications

Experience with HRIS (WorkDay) processing administrative task or duties

High school diploma or GED

Flexibility to work rotating evenings (open availability between 8am and 6pm)

Ability to work overtime when needed

Comprehensive skills in Microsoft Office Suite (especially Excel) / Google Doc and Drive

Excellent time management and ability to multi-task and prioritize in a fast-paced, deadline-driven environment

Must pass pre-employment screening

Must work on-site

Preferred Qualifications

An associate’s degree or higher

Previous experience with sensitive/confidential information

1+ years of Human Resource administrative experience

Fluent in Spanish