DEPUTY REGISTRAR OF CONVEYANCES - DOWNTOWN, OAHU Salary $6,959.00 - $11,583.00 Monthly Location State of Hawaii Executive Branch Job Type Various Department Land & Natural Resources Job Number 218607 Closing Continuous Recruitment Information Recruitment Number 218607 Salary: $6,959 to $11,583 per month (EM-03, Minimum to Maximum) Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the Civil Service Hawaii State Government Jobs page of our website. Duties Summary The Bureau of Conveyances (BOC) is responsible for maintaining accurate, timely and permanent record systems for title to real property. Such responsibility includes the receipt, examination, abstracting and recordation of information from original documents affecting land titles and land ownership in the State of Hawaii, in accordance with two recording systems -- the Regular system and the Land Court system, among other duties. As full assistant to the Registrar of Conveyances, assist in the administration of the Bureau of Conveyances by participating in administrative and management support activities for the division; coordinate, manage and direct the day-to-day operations of the division; assist in the resolution of technical and operational problems; assume the duties of the Registrar in his/her absence and perform other related duties as assigned. Minimum Qualification Requirements To qualify, you must meet all of the following requirements: Education: A bachelor's degree from an accredited four-year college or university. Specialized Experience: Two years of responsible professional, administrative, analytical or technical work experience which involved the interpretation and application of laws, rules and regulations in processing, and/or resolving complex issues pertaining to, real property and land transactions, and demonstrated knowledge of legal documents/instruments affecting real property, transaction processes and legal requirements. Examples of Qualifying Experience include, but are not limited to: A. Responsible work experience in full title examining work which involved searching public records, examining pertinent legal documents and official records relating to land titles such as deeds, contracts, liens and easements, and preparing summaries or abstracts of land ownership information for land acquisition purposes, and required knowledge of legal documents and terms as they relate to the condition of land title and the ability to comprehend legal documents pertaining to land ownership. B. Responsible work experience in land management, including activities such as preparing transactions for acquisition and disposition of land, inspecting public lands for violations of contractual agreements, statutes, and land laws, rules, and regulations and enforcing non-compliance of these agreements and laws and regulations. C. Responsible work experience which involved the exercise of judgment with regard to the propriety of real property sales transactions, and responsibility for ensuring compliance with real estate laws, rules and regulations. Such experience should have provided substantial knowledge of principles and practices of real estate, real estate laws, documents, terminology and transaction processes and legal requirements. Supervisory Experience: Two years of supervisory work experience which included: A) planning, organizing, scheduling, and directing the work of others; B) assigning and reviewing their work; C) advising them on difficult work problems; D) training and developing subordinates; and E) evaluating their work performance, and disciplining them when necessary. Managerial/Administrative Experience: One year of experience which involved responsibility for identifying program goals and objectives and evaluating their attainment; identifying resource needs (staffing, materials, equipment); planning, organizing and coordinating program activities to attain program objectives within time, resource and budgetary limitations; and actively participating in program planning, policy determination and budget formulation and execution. Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply. See Link below. The information provided above represents a summary of the complete Minimum Qualification Requirements . To view the Requirements in their entirety, please CLICK HERE . Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Please note that unless specifically indicated, the required education and experience may not be gained concurrently. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. The overall experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Note: Your calculation of experience must be based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. 17283:081216:31:CLA Other Information The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance. PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: ELECTRONIC NOTIFICATION TO APPLICANTS The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings. TESTING INFORMATION The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application. CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review. YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I Click on this link: for information regarding the wonderful benefits the State of Hawai'i has to offer employees. The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur. A summary of these benefits, which is based on full-time employment, is listed below. Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview. With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service. Paid Holidays You may be eligible for 13 paid holidays each year; 14 holidays during an election year. Paid Vacation You may earn vacation leave at a rate that other employers find tough to match 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation. Paid Sick Leave You may earn sick leave at the same rate as vacation 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations. Other Leaves Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights. Health Insurance The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options. Group Life Insurance The State provides a free life insurance policy for employees. Retirement Plan The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov. Premium Conversion Plan Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. Transportation Benefits Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions. Deferred Compensation The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available. Temporary Disability Insurance Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. Social Security As an employer, the State also contributes to an employee's social security account. Promotions & Transfers For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch. Training & Continuing Education The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees. Travel Expenses The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state. Incentive & Service Awards The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations. Union & Collective Bargaining Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii. CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance. The State of Hawaii is an Equal Opportunity Employer Revised 01/13 01 APPLICANT'S ACKNOWLEDGEMENT - REQUIRED SUPPLEMENTAL QUESTIONS Please read the following information carefully. A. At a minimum, you must submit a cover letter, detailed resume, list of recent professional references, and respond to all of the required Supplemental Questions. The Department of Human Resources Development and the hiring agency will use the information you provide to determine whether you meet the Minimum Qualification Requirements (MQRs). Failure to provide complete and detailed information may result in your application being delayed, rejected, or assigned a lower rating. B. Your resume must include the following information for EACH work experience you wish to be considered: 1) Name of Employer. 2) Complete dates of employment (month/year to month/year. 3) Your official job title. 4) A detailed description of your job duties as they directly address each of the MQRs . C. You must submit verification (e.g., copies of official transcripts or diploma) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. D. To receive credit for substitute, temporary assignment, or volunteer experience, you must submit an official letter of verification from the employer. The letter should include your job title, complete employment dates, number of hours worked per week, a description of the duties performed, and a contact name and phone number. E. You must meet all MQRs, as of the date of application. F. Any information you submit may be verified. G. It is your responsibility to provide complete and accurate information which will clearly substantiate whether you meet the MQRs. H. Possession of the required number of years of experience will not in and of itself be accepted as proof of qualification for the position. Your overall experience must have been of such scope and level of responsibility so as to conclusively demonstrate that you have the ability to perform the duties of the position being sought. I. Your supporting documents must be electronically attached to your application. J. In submitting your application, you certify that the information you are providing to the Department of Human Resources Development and the hiring agency is complete, accurate, and true to the best of your knowledge. Any misstatement of fact provided during the application or selection process may result in corrective action, including termination from service. I acknowledge I have read, understand, and agree to the above information. 02 APPLICANT'S ACKNOWLEDGEMENT - MINIMUM QUALIFICATION REQUIREMENTS (COMPLETE INFORMATION AND DETAILS) A link to the Minimum Qualification Requirements (MQRs) has been provided in the job announcement. Please review the MQRs in their entirety. I acknowledge that I have accessed the link provided, and have read and understand the MQRs in their entirety. 03 EDUCATION REQUIREMENT Do you possess a Bachelor's degree from an accredited four year college or university? If yes, you must submit a copy of your transcripts, identified by job title and recruitment number. Yes No 04 SPECIALIZED EXPERIENCE REQUIREMENT How many years of experience in real property and land transactions as described in the Minimum Qualification Requirements( CLICK HERE ) do you possess? No Experience Less than 1 year experience. 1 year to less than 1 1/2 years of experience. 1 1/2 years to less than 2 years of experience. 2 years to less than 2 1/2 years of experience. 2 1/2 years to less than 3 years of experience. 3 years or more of experience. 05 If you answered "NO Experience" to the question above, indicate "N/A" below. If you possess the required experience, please identify each experience you would like us to consider and provide the following information. Treat each change in employer or position separately. The information requested below can be addressed on your resume. If you choose to include the information on your resume, please indicate "See Resume" below and ensure that your detailed resume has been uploaded prior to the submittal of your application. Failure to provide the requested information could result in you being found ineligible for the position. The information for each employer should include: A. Employer, employment dates, and your job title. B. Describe this employer. Was this a title company, financial lender, etc.? What kind of services did it provide? To whom? C. What was the primary function of your position? What were your major duties and responsibilities? In your description, avoid the use of vague terms such as "title company," "did research," etc. D. Please describe your experience, if any with this employer as it involved each of the following areas. Include your specific role, the steps you took, and what happened as a result. Give relevant examples. 1) Interpretation and application of laws, rules and regulations in processing real property and land transactions. What kinds of laws? What types of transactions were involved? 2) Resolving complex issues pertaining to real property and land transactions. What were some of the more complex issues that you needed to resolve? How were these issues resolved? E. Describe your experience, if any with this employer as it demonstrated your knowledge of legal documents/instruments used in or affecting each of the following areas . Include your specific role, the steps you took, and what happened as a result. Give relevant examples. 1) Real property. 2) Transaction processes. 3) Legal requirements. F. How did your duties and authority differ from those of your supervisor? 06 SPECIALIZED EXPERIENCE REQUIRMENT (Continued) Three examples (types) of qualifying experience as they relate to this Requirement are provided in the job announcement. If you have experience similar to the examples given below which you would like us to consider, provide the following information. The areas listed coincide with the examples given in the job announcement. If you do not possess expereince in the areas listed below, please indicate "N/A" below. The information requested below can be addressed on your resume. If you choose to include the information on your resume, please indicate "See Resume" below and ensure that your detailed resume has been uploaded prior to the submittal of your application. Failure to provide the requested information could result in you being found ineligible for the position. The information for each employer should include: A. Employer, employment dates, and your job title. B. Describe this employer. Was this a title company, financial lender, etc.? What kind of services did it provide? To whom? C. What was the primary function of your position? What were your major duties and responsibilities? In your description, avoid the use of vague terms such as "title company," "land management," etc. D. Please describe your experience, if any with this employer as it related to each of the areas (1), (2) and/or (3) listed below. Include your specific role, the steps you took, and what happened as a result. Give relevant examples. 1) Type (1): Work experience in full title examining work. -- Research of public records. What kind of public records? -- Examination of pertinent legal documents and official records. What kind of legal documents and records? What were you looking for? -- Preparation of summaries or abstracts of land ownership information. For what purpose? -- How did this experience demonstrate knowledge of legal documents and terms relating to land title? -- How did this experience demonstrate your comprehension of legal documents pertaining to land ownership? 2) Type (2): Land management. -- Preparation of transactions for acquisition and disposition of land. -- Inspection of public land for violations of contractual agreement, statutes, and land laws. -- Enforcement of non-compliance to these agreements and laws and regulations. 3) Type (3): Involvement in real property sales transactions. -- What kind of real property was involved, e.g., residential, commercial, industrial, etc.? -- How did you check for propriety of the sales transactions? -- How did you ensure compliance with real estate laws, rules and regulations? -- How did your experience demonstrate knowledge of the principles and practices of real estate; real estate laws, documents, and terminology; and land transaction processes and legal requirements. E. How did your duties and authority differ from those of your supervisor? 07 SUBSTITUTIONS ALLOWED If you are utilizing an allowable substitution, indicate which of the following you possess. You must provide a copy of your official transcripts or diploma, as verification. Please note that your education may only be a partial substitution for the Specialized Experience Requirement and may not be substitutable for all of the required Specialized Experience. Please refer to the Minimum Qualification Requirements, Substitutions Allowed section ( CLICK HERE ) for more information. I have successfully completed coursework from an accredited college or university in real estate and/or real estate law. I have satisfactorily completed coursework, which included coursework in real estate law, required for a law degree from a school of law accredited by a nationally recognized specialized accrediting body (or coursework deemed comparable by a nationally recognized specialized accrediting body). I possess a degree from a school of law accredited by a nationally recognized specialized accrediting body (or a law degree deemed comparable by a nationally recognized specialized accrediting body) and satisfactorily completed coursework in real estate law. I am not utilizing an allowable substitution for this requirement. 08 SUPERVISORY EXPERIENCE Do you possess 2 years of supervisory work experience as described in the Minimum Qualification Requirements ( CLICK HERE )? No Experience Yes, I possess at least 2 years of supervisory experience as described in the Minimum Qualification Requirements. 09 If you answered "No Experience" to the question above, please indicate 'N/A' below. If you stated that you possess Supervisory Experience, identify each experience you would like us to consider and provide the following information. Treat each change in employer or position separately. The information requested below can be addressed on your resume. If you choose to include the information on your resume, please indicate "See Resume" below and ensure that your detailed resume has been uploaded prior to the submittal of your application. Failure to provide the requested information could result in you being found ineligible for the position. The information for each employer should include: A. Name of employer, dates of employment, and your job title. B. Description of this employer (e.g., was this a government institution? private title company? etc.), kinds of services provided, and clientele served. C. What was the primary function of your position? What were your major duties and responsibilities? D. Give the dates you were an official supervisor and the number and job titles of the positions you supervised. E. In detail, describe your specific supervisory duties in the following areas to include, illustrative examples of work performed: 1) Planning, organizing, scheduling, and directing the work of others; 2) Assigning and reviewing their work; 3) Advising staff on difficult work problems; 4) Training and developing subordinates; and 5) Evaluating work performance. F. What was the job title of your direct supervisor? How did your duties and authority differ from those of your supervisor? 10 MANAGERIAL/ADMINISTRATIVE EXPERIENCE Do you possess 1 year of managerial/administrative work experience as described in the Minimum Qualification Requirements ( CLICK HERE )? No Experience Yes, I possess at least 1 year of managerial/administrative experience. 11 If you answered "No Experience" to the question above, please indicate "N/A" below. If you possess managerial/administrative work experience, please identify each experience you would like us to consider and provide the following information. Treat each change in employer or position separately. The information requested below can be addressed on your resume. If you choose to include the information on your resume, please indicate "See Resume" below and ensure that your detailed resume has been uploaded prior to the submittal of your application. Failure to provide the requested information could result in you being found ineligible for the position. The information for each employer should include: A. Employer, dates of employment, and your job title. B. Description of this employer. What kinds of services did it provide? To whom? What were its major departments or sections? C. Which department did you work in? What was the primary function of your position? What were your major duties and responsibilities? In your description, avoid the use of vague terms such as "managed," etc. D. Please describe your experience, if any with this employer in each of the following areas. Be sure to include your specific role, the steps you took, and what happened as a result. Given relevant examples. 1) Identification of program goals and objectives and evaluating their attainment. 2) Identification of resource needs. 3) Planning, organizing and coordinating program activities to attain objectives. 4) Participation in program planning; policy determination; and budget formulation and execution. E. Did this employer have a separate corporate office or officer to whom major policy and budgetary decisions were referred? If yes, how did your duties and authorities relate to this office(r)? F. How did your duties and authority differ from your supervisor? Required Question Agency State of Hawai'i Address DHRD - Employee Staffing Division 235 S. Beretania Street, 11th Floor, Honolulu, Hawaii, 96813-2437 Phone 808-587-0936 or 1-877-447-5990 (TTY) ******* Website