PUBLIC HOUSING SPECIALIST II - OAHU Salary $3,774.00 - $5,587.00 Monthly Location State of Hawaii Executive Branch Job Type Various Department Various Job Number 218597 Closing Continuous Recruitment Information Recruitment Number 218597 - The immediate vacancy is located in Halawa to Kalihi. Note: The starting monthly salary is at the minimum rate of pay advertised above. A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the Civil Service Hawaii State Government Jobs page of our website. Duties Summary Coordinate a housing project's social and community activities and services; evaluate the need for and level of activities and services provided by community agencies and organizations; assist tenants in adjusting to living in a public housing setting; refer tenants to community resources and provide interim and/or supportive counseling; re-evaluate tenant families for continued eligibility; assist displaced tenants and others in seeking suitable homes; acquaint new tenants with project rules and regulations; receive and process initial applications for tenancy in housing projects; establish eligibility for admission to housing projects; determine rentals to be charged by referring to official rates; investigate tenant complaints; participate in on-the-job training; and perform other related duties as assigned. Minimum Qualification Requirements To qualify, you must meet all of the following requirements: Basic Education/Experience: A bachelor's degree from an accredited college or university. Specialized Experience: Six (6) months of experience must have been in one or a combination of A or B below: A. Progressively responsible professional work which required participation in, or the conduct of, most of the operational activities normally associated with housing projects , including such activities as: 1. Development and implementation of local policies, procedures and work plans; 2. Supervision and training of subordinate personnel; 3. Budgetary control and fiscal management of funds and expenditures related to project operations, maintenance and repair of project facilities, etc.; 4. Evaluation of operating and maintenance costs and practices to obtain maximum efficiency and economy; 5. Rental and occupancy activities involving tenant selection, dwelling unit assignment, surveys of local rent and utility rates, setting and/or collecting rents and charges; and 6. Community and tenant relations including development of cooperative dealings and harmonious relationships, adjustment of complaints, assistance on problems of health, safety, recreation and social welfare needs of tenants. OR B. Progressively responsible professional work in real property management as an employee or agent of a real estate firm, bank, insurance company, etc., engaged in the control and conduct of multiple unit residential housing operations, private housing developments, shopping centers, etc. Such work must have provided the applicant with a knowledge of, and experience in most of the following activities: 1. Establishment of rent schedules; 2. Property rental, lease negotiation and preparation; 3. Property maintenance and repair which included responsibility for the efficient and economical maintenance of the property and the protection of the owner's investment through property inspections and effecting needed repairs and alterations; and 4. Fund management; i.e., the installation and maintenance of fiscal accountability control procedures and records to reflect income and expenses. Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply. The information provided above represents a summary of the complete Minimum Qualification Requirements . To view the Requirements in their entirety, please CLICK HERE . 03712:021916:23:AK Other Information The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance. PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: ELECTRONIC NOTIFICATION TO APPLICANTS The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner . In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings. TESTING INFORMATION The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application. CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review. YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I Click on this link: for information regarding the wonderful benefits the State of Hawai'i has to offer employees. The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur. A summary of these benefits, which is based on full-time employment, is listed below. Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview. With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service. Paid Holidays You may be eligible for 13 paid holidays each year; 14 holidays during an election year. Paid Vacation You may earn vacation leave at a rate that other employers find tough to match 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation. Paid Sick Leave You may earn sick leave at the same rate as vacation 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations. Other Leaves Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights. Health Insurance The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options. Group Life Insurance The State provides a free life insurance policy for employees. Retirement Plan The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov. Premium Conversion Plan Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. Transportation Benefits Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions. Deferred Compensation The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available. Temporary Disability Insurance Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. Social Security As an employer, the State also contributes to an employee's social security account. Promotions & Transfers For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch. Training & Continuing Education The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees. Travel Expenses The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state. Incentive & Service Awards The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations. Union & Collective Bargaining Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii. CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance. The State of Hawaii is an Equal Opportunity Employer Revised 01/13 01 APPLICANT'S ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS. The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or your receiving a lower score. Do not submit a resume in lieu of completing the Supplemental Questions. You must submit verification (e.g., copies of official transcripts or diploma as directed below) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number. Any information you submit may be verified. Supporting documents must be either electronically attached to your application or submitted to our office via email, fax or USPS as soon as possible. Our mailing address is: State of Hawaii Department of Human Resources Development, 235 South Beretania Street--11th Floor, Honolulu, Hawaii 96813. Documents should be identified by job title and recruitment number. I acknowledge that I have read, understand and agree to all of the above. 02 APPLICANT'S ACKNOWLEDGMENT (Continued) Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be prorated. Example: Twelve months of experience at 20 hours/week will be prorated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited. Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years. I acknowledge that I have read, understand, and agree to all of the above. 03 APPLICANT'S ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details) The information provided in the job announcement represents a summary of the complete Minimum Qualification Requirements. A live link to the complete Minimum Qualification Requirements was provided to me in the job announcement. I acknowledge that I have accessed and read the complete Minimum Qualification Requirements via the live link provided in the job announcement. 04 EMPLOYMENT AVAILABILITY Please check the following conditions of employment for which you are interested and available. Permanent Full-time Permanent Part-time Temporary Full-time Temporary Part-time 05 GEOGRAPHICAL AVAILABILITY FOR THE ISLAND OF OAHU Please check the location(s) for which you are willing to accept employment. Note: You must be available to work in any or all areas within the geographic area(s) that you have selected.] Halawa to Kalihi (Includes Aliamanu, Airport, Salt Lake, Moanalua, Mapunapuna, Kapalama, Palama, Sand Island, Iwilei) Downtown (Includes Nuuanu, Pauoa, Makiki-Kapiolani, Ala Moana) 06 EDUCATION REQUIREMENT Please indicate how you meet this requirement by selecting one of following choices. (Refer to the Minimum Qualification Requirements for more detailed information.) In order to receive credit for your academic training, you MUST SUBMIT a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application. NOTE: If you are using relevant work experience in lieu of a Bachelor's degree to fulfill the Education Requirement, you must clearly describe this work experience in your application. In order to receive credit, this experience must be comparable in scope, level, and quality to knowledge and skills gained via completion of study leading to a Bachelor's degree as specified in the Minimum Qualification Requirements. I do not meet the Education requirement. I do not possess a Bachelor's degree, but possess excess professional work experience as described in the Minimum Qualification Requirements. I possess a bachelor's degree from an accredited 4-year college or university. 07 SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE Please indicate if you are using the substitution to meet the specialized experience requirement. In order to receive credit for your academic training, you MUST SUBMIT a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application. I am not using the substitution. I possess a Master's degree in Business Administration from an accredited college or university. I possess a Master's degree in Public Administration from an accredited college or university. 08 SPECIALIZED EXPERIENCE REQUIREMENT How many years of progressively responsible professional experience as described in the Minimum Qualification Requirements do you possess? No Experience. Less than 6 months of experience. 6 months to less than 1 year of experience. 1 year to less than 1 1/2 years of experience. 1 1/2 years to less than 2 years of experience. 2 years to less than 2 1/2 years of experience. 2 1/2 years to less than 3 years of experience. 3 years to less than 3 1/2 years of experience. 3 1/2 years to less than 4 years of experience. 4 years to less than 4 1/2 years of experience. 4 1/2 or more years of experience. 09 If you stated that you have 'No Experience' in the question above, please indicate 'N/A' below. If you stated that you possess the Specialized Experience, please provide the following information to address your relevant background . All employment information listed below should also be listed on your application. Address each change in employer or position separately. The information for EACH employer should include: A. Employer's name, your official job title, complete dates of employment (START & END, MONTH & YEAR), and the average number of hours spent collectively on the duties described below. B. A description of this employer, including the type of organization (government agency, university, etc.), the major sections, the section you worked in, the number and type of staff you worked with, the activities or services provided, and clientele served. C. The primary focus of your position and a detailed description of your major duties and responsibilities. Avoid the use of vague terms such as 'property manager,' 'provided services,' 'responsible for,' 'assisted clients,' etc., and instead use specific language that will clearly depict your possession of the appropriate work experience. If none, state 'N/A'. D. A detailed description of your experience, if any, in EACH of the following areas of housing projects operations: 1. Development and implementation of local policies, procedures and work plans. 2. Budgetary control and fiscal management of funds and expenditures related to project operations, maintenance and repair of project facilities, etc. 3. Evaluation of operating and maintenance costs and practices to obtain maximum efficiency and economy. 4. Rental and occupancy activities involving tenant selection, dwelling unit assignment, surveys of local rent and utility rates, setting and/or collecting rents and charges. 5. Community and tenant relations including development of cooperative dealings and harmonious relationships, adjustment of complaints, assistance on problems of health, safety, recreation and social welfare needs of tenants. Give a detailed description of your major duties and responsibilities , if any, in EACH of the following areas of real property management. If none, state 'N/A'. 6. Establishment of rent schedules. 7. Property rental, lease negotiation and preparation. 8. Property maintenance and repair which include responsibility for the efficient and economical maintenance of the property and the protection of the owner's investment through property inspections and effecting needed repairs and alterations. 9. Fund management; i.e., the installation and maintenance of fiscal accountability control procedures and records to reflect income and expenses. F. Which best describes your skill and knowledge with this employer ( choose one ): assistant or trainee; fully independent worker; or supervisor/manager or higher. G. How did you gain the specialized skills and knowledge to perform the duties described in (E1 through E9) above? H. How did your duties and level of authority differ from those of your supervisor? Be specific and complete in your responses. To receive credit, the employer(s) and each position held must be identified in the experience section of your application. A resume submitted in lieu of answering each supplemental question completely will not be accepted. 10 SUPERVISORY OR STAFF SPECIALIST EXPERIENCE These experiences are NOT required for this position but may be awarded extra consideration in our review. Do you possess any Supervisory or Staff Specialist Experience as described in the Minimum Qualification Requirements? Yes No 11 If you answered 'No' to the question above, indicate 'None' or 'N/A' below. If you stated that you possess Supervisory or Staff Specialist Experience in the question above, please provide the following information to address your relevant background. A. Employer's name, employment dates (Month/year to Month/year), the average number of hours per week spent on the above duties and your official job title. B. Describe this employer, services provided, and clientele served. C. Which department or section did you work in? What was the primary function of your position? What were your major duties and responsibilities? In your description, avoid the use of vague terms such as 'supervised,' 'developed,' 'conducted,' etc. Be very specific in your description. D. Supervisory Experience 1. Give dates, your official job title, number and titles of positions supervised, and a detailed description of your supervisory duties. If none, state 'N/A'. 2. Describe your duties, if any, with this employer in each of the following areas: a. Planning, organizing, scheduling, and directing the work of others. b. Assigning and reviewing their work. c. Advising them on difficult work problems. d. Training and developing subordinates. e. Evaluating their work performance, and disciplining them when necessary. f. How did your duties and level of authority differ from those of your supervisor? E. Staff Experience 1. Give the complete dates and your official job title for the period in which you served in this capacity. If none, state 'N/A'. 2. Describe your experience, if any, with this employer in the following areas. Include your specific role, the steps you took, and what happened as a result. Give relevant examples. a. Conducting studies and making recommendations for the development or revision of standards, policies, procedures and techniques pertaining to program or activity. b. Giving technical advice and direction. c. Gathering data to determine conformance with standards and requirements. d. Conducting special studies. e. If applicable, recommending staff improvements and developing training materials. f. How did your duties and level of authority differ from those of your supervisor? Required Question Agency State of Hawai'i Address DHRD - Employee Staffing Division 235 S. Beretania Street, 11th Floor, Honolulu, Hawaii, 96813-2437 Phone 808-587-0936 or 1-877-447-5990 (TTY) ******* Website