HUMAN RESOURCES SPECIALIST IV (RECRUITMENT & EXAMINATION AND POSITION CLASSIFICATION) - OAHU Salary See Position Description Location State of Hawaii Executive Branch Job Type Various Department Various Job Number 218427 Closing 9/28/2018 11:59 PM Hawaii Recruitment Information Recruitment Number 218427 - Vacancies are located in Halawa to Kalihi and Downtown, Oahu Employment Only - $4,413 to $5,167 per month (SR-22, Step C to G). Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. Duties Summary These positions are located with the Department of Land and Natural Resources and the Hawaii State Public Library System. The position located in the Human Resources Office of the Department of Land and Natural Resources is responsible for performing professional recruitment, examination and placement, and position classification functions . The duties include evaluating recruitment requests and recommending recruitment options and strategies; recommending placement of disabled employees. ensuring compliance with employment laws, regulations and policies; conducting job evaluation to determine the appropriate classification of positions in a variety of occupations an dat all levels of work in the department; and providing management advisory services. The position located in the Human Resources Office of the Hawaii State Public Library System is responsible for performing the full range of position classification work for the public library system. The duties include evaluating position descriptions to determine appropriate classification and bargaining unit; providing advice to management and staff and assisting them in making sound position management and classification decisions; and developing and conducting training to management and staff relating to classification matters, e.g., how to write position descriptions. Minimum Qualification Requirements To qualify, you must meet all of the following requirements: Basic Education/Experience: A bachelor's degree from an accredited four-year college or university. Specialized Experience: Two and one-half years of professional work experience in one or any combination of human resources management functions; i.e., recruitment, placement, examination, position classification, pay or wage administration, employee management relations and services, employee development, human resources program development and services, labor relations, and human resources research. Selective Certifications - Recruitment and Examination and/or Position Classification: Of the two and one-half years of human resources management work experience required for the class, one year must have consisted of professional work experience in the area of recruitment, examination and/or position classification. For the position with the Department of Land and Natural Resources , you must possess experience in the functional areas of recruitment, examination and position classification . For the position with the Hawaii State Public Library System you must possess experience in the functional area of position classification . The experience must also be comparable to the class Human Resources Specialist III in State service. The Human Resources Specialist III in State service performs moderately difficult work of a technical nature in one or more of the functional areas of human resource management; and performs other related duties as assigned. Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply. The information provided above represents a summary of the complete Minimum Qualification Requirements . To view the Requirements in their entirety, please CLICK HERE . 02871:032712:73:CD Other Information PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: ELECTRONIC NOTIFICATION TO APPLICANTS The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings. TESTING INFORMATION The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in-person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application. The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance. CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review. YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I Click on this link: for information regarding the wonderful benefits the State of Hawai'i has to offer employees. The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur. A summary of these benefits, which is based on full-time employment, is listed below. Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview. With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service. Paid Holidays You may be eligible for 13 paid holidays each year; 14 holidays during an election year. Paid Vacation You may earn vacation leave at a rate that other employers find tough to match 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation. Paid Sick Leave You may earn sick leave at the same rate as vacation 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations. Other Leaves Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights. Health Insurance The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options. Group Life Insurance The State provides a free life insurance policy for employees. Retirement Plan The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov. Premium Conversion Plan Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. Transportation Benefits Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions. Deferred Compensation The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available. Temporary Disability Insurance Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. Social Security As an employer, the State also contributes to an employee's social security account. Promotions & Transfers For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch. Training & Continuing Education The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees. Travel Expenses The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state. Incentive & Service Awards The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations. Union & Collective Bargaining Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii. CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance. The State of Hawaii is an Equal Opportunity Employer Revised 01/13 01 APPLICANT'S ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions . You must submit verification (e.g., copies of official transcripts or diploma as directed below) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the professional duties performed, and a contact name and phone number. Any information you submit may be verified. Supporting documents must be either electronically attached to your application or submitted to our office as soon as possible at: State of Hawaii Department of Human Resources Development, 235 South Beretania Street--11th Floor, Honolulu, Hawaii 96813. Documents should be identified by job title and recruitment number. I acknowledge that I have read, understand and agree to all of the above. 02 APPLICANT'S ACKNOWLEDGMENT (Continued) Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited. Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years. I acknowledge that I have read, understand, and agree to all of the above. 03 APPLICANT'S ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details) A summary and link to the complete Minimum Qualification Requirements are provided in the job announcement. I acknowledge I have accessed the link provided, and have read, understand, and agree to all the above. 04 GEOGRAPHICAL AVAILABILITY FOR THE ISLAND OF OAHU Please check the location(s) for which you are willing to accept employment. Note: You must be available to work in any or all areas within the geographic area(s) that you have selected. Halawa to Kalihi (Includes Aliamanu, Airport, Salt Lake, Moanalua, Mapunapuna, Kapalama, Palama, Sand Island, Iwilei) Downtown (Includes Nuuanu, Pauoa, Makiki-Kapiolani, Ala Moana) 05 EDUCATION REQUIREMENT Please indicate how you meet this requirement by selecting one of following choices. (Refer to the Minimum Qualification Requirements for more detailed information.) In order to receive credit for your academic training, you MUST SUBMIT a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application. NOTE: If you are using relevant work experience in lieu of a Bachelor's degree to fulfill the Education Requirement, you must clearly describe this work experience in your application. In order to receive credit, this experience must be comparable in scope, level, and quality to knowledge and skills gained via completion of study leading to a Bachelor's degree as specified in the Minimum Qualification Requirements. I do not meet the Education requirement (possession of a Bachelor's degree). I do not possess a Bachelor's degree, but possess excess professional work experience as described in the Minimum Qualification Requirements. I possess a bachelor's degree from an accredited 4-year college or university. 06 SPECIALIZED EXPERIENCE REQUIREMENT How many years of progressively responsible professional experience as described in the Minimum Qualification Requirements do you possess? No Experience. Less than 6 months of experience. 6 months to less than 1 year of experience. 1 year to less than 1 1/2 years of experience. 1 1/2 years to less than 2 years of experience. 2 years to less than 2 1/2 years of experience. 2 1/2 years to less than 3 years of experience 3 years to less than 3 1/2 years of experience. 3 1/2 years to less than 4 years of experience. 4 years to less than 4 1/2 years of experience. 4 1/2 years to less than 5 years of experience. 5 years to less than 5 1/2 years of experience. 5 1/2 years to less than 6 years of experience. 6 years to less than 6 1/2 years of experience. 6 1/2 or more years of experience. 07 If you stated that you have 'No Experience' in the question above, please indicate 'N/A' below. If you stated that you possess the Specialized Experience, please provide the following information to address your relevant background. All employment information listed below should also be listed on your application. Address each change in employer or position separately. The information for EACH employer should include: A. Employer's name, your official job title, complete dates of employment (START & END, MONTH & YEAR), and the average number of hours spent collectively on the duties described below. B. Describe this company. What were its major departments? What kinds of services did it offer? To whom (describe clients)? C. In which department did you work? How many and what kinds of staff did it employ (give number and job titles)? D. What was the primary focus of your position? What were your major duties and responsibilities? E. Describe your professional work experience, if any, in each of the following areas. Describe in detail the specific tasks you performed and responsibilities you held. Give relevant examples. 1) Recruitment and placement. 2) Examination. 3) Pay or wage administration. 4) Employee management relations and services. 5) Employee development. 6) Human resources program development and services. 7) Labor relations. 8) Human resources research. F. How often did you perform such human resources duties, e.g., daily, weekly, monthly, etc. Give the average number of hours spent per week in each of the above areas E1) through E8) above. G. How did your human resources duties and authority differ from those of your own supervisor? H. Did this employer have a separate corporate office or officer who was ultimately responsible for human resource matters? If so, what was the relationship of your position to that entity? Be specific and complete in your responses. To receive credit, the employer(s) and each position held must be identified in the experience section of your application. A resume submitted in lieu of answering each supplemental question completely will not be accepted. 08 PARTIAL SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE Please indicate if you are using the substitution to meet the specialized experience requirement. In order to receive credit for your academic training, you MUST SUBMIT a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application. I am not using the substitution. I possess a bachelor's degree from a regionally accredited college or university with a minimum of 15 semester credit hours of coursework in human resources administration, management and industrial relations or human resources management covering the recruitment and selection process; job evaluation; performance appraisals; employee training and safety; human resources compensation and benefits administration; staffing process; organizational development; labor laws and/or labor relations. I possess a master's degree from a regionally accredited college or university in human resources administration; personnel and industrial relations or human resources management. I possess a Ph.D. from a regionally accredited college or university in human resources administration; personnel and industrial relations or human resources management. 09 SELECTIVE CERTIFICATION: RECRUITMENT AND EXAMINATION AND/OR POSITION CLASSIFICATION EXPERIENCE How many years of progressively responsible professional recruitment, examination and placement and/or position classification experience as described in the Minimum Qualification Requirements do you possess? No Experience Less than 6 months of experience. 6 months to less than 1 year of experience. 1 or more years of experience. 10 If you stated that you have 'No Experience' in the question above, please indicate 'N/A' below. If you stated that you possess the Selective Certification for the Recruitment and Examination and/or Position Classification Experience, please provide the following information to address your relevant background. All employment information listed below should also be listed on your application. Address each change in employer or position separately. The information for EACH employer should include: A. Employer's name, your official job title, complete dates of employment (START & END, MONTH & YEAR). B. Describe this company. What were its major departments? What kinds of services did it offer? To whom (describe clients)? C. In which department did you work? What was the primary focus of your position? What were your major duties and responsibilities? D. Describe your knowledge, abilities and/or specific tasks, if any, in each of the following functional areas for this employer. Give examples which will clearly describe the involved parties, issues at hand, and the scope and level of your responsibilities and authority. 1) Knowledge of recruitment trends and job market conditions. 2) Knowledge of recruitment and selection methods and techniques, options and strategies. 3) Knowledge of position classification principles, practices, methods and techniques. 4) Knowledge of laws, rules, regulations, policies and procedures pertinent to civil service position classification. 5) Ability to evaluate education and work experience to determine applicant qualifications and suitability for employment. 6) Ability to analyze jobs and develop selection criteria. 7) Ability to conduct job analyses to determine significant duties, required knowledge and skills; and 8) Ability to provide advice on staffing and recruitment matters, and classification practices and concepts to managers and employees. E. Did this employer have a separate corporate office or employ separate legal counsel or other personnel to handle its recruitment, examination and position classification issues? If yes, what was the relationship of your position to this entity? F. How did your duties and authority differ from those of your supervisor? Be specific and complete in your responses. To receive credit, the employer(s) and each position held must be identified in the experience section of your application. A resume submitted in lieu of answering each supplemental question completely will not be accepted. 11 ADDITIONAL INFORMATION Do you have any other information related to this position that you would like us to consider? If no, so state. If yes, provide the information in the space below or if you need additional space, submit a hard copy paper addendum to our office identified by job title and recruitment number. Required Question Agency State of Hawai'i Address DHRD - Employee Staffing Division 235 S. Beretania Street, 11th Floor, Honolulu, Hawaii, 96813-2437 Phone 808-587-0936 or 1-877-447-5990 (TTY) ******* Website