Executive Administrative Assistant III TD Bank 4,991 reviews - New York, NY * Coordinates and facilitates high-level executive functions with wide latitude for independent judgment. Schedules appointments and coordinates arrangements for meetings, conference and travel itineraries. * Performs a variety of duties to conserve the time of the executive, such as keeping personal business bookkeeping records and other personal business items as directed * Exhibits a high level of tact and discretion due to the frequency of high level internal and external contacts * Demonstrates a thorough understanding of executive's job and methods of work * Coordinates and/or supervises office administrative and support personnel, assigning, prioritizing and monitoring work * Assists with numerous highly confidential functions including merger and acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. May participate in other Board activities such as Board website, or preparation of annual meeting documents. Tracks Board participation and activity and coordinates payment of fees. * Communicates and coordinates with internal departments, community leaders, organizations, shareholders and high-level customers in order to resolve issues and concerns and to relieve executive of administrative details. Follows-up on complaints to ensure their resolution. * Researches, assembles and prepares data and special reports, providing analysis and summaries (e.g. SEC research, merger & acquisition or Proxy activity). * Conducts projects as assigned such as coordinating regulatory exams * Analyzes complex information requests and determines appropriate action Job Requirements High School diploma * 3+ years of related experience * Exceptional secretarial and administrative skills * Knowledge of division organization, terminology and operations * Ability to work independently and within a team * Proven organizational skills, with ability to keep others focused, on task and efficient * Excellent communication skills, both written and verbal with ability to work with all levels of the enterprise * Demonstrated PC skills, including proficiency with spreadsheets, reporting tools and presentation software 21 hours ago - save job - original job Apply On Company Site Other jobs you may like Executive Assistant II Guardian Life Insurance Company New York, NY 1 day ago Senior Executive Assistant/Personal Assistant Right Executive Search LLC on behalf of our Client New York, NY 3 hours ago Easily apply Executive/Personal Assistant to 2 Top Executi... BCL Search New York, NY 7 days ago Easily apply Senior Executive Assistant Broadridge Financial Solutions, Inc. New York, NY Broadridge - 23 hours ago Sr Executive Assistant- Corporate Specialty B... TD Bank New York, NY 5 days ago * Executive Administrative Assistant jobs in New York, NY