JOB SUMMARY
Responsible for the daily management and business operations of the Litigation and Securities Departments in the Boston office, with a strong emphasis on work allocation, professional development, and relationship building. Act as a liaison with other Firm legal and administrative groups as needed.
Assists with proactively supporting client service by actively participating in the firm’s Service Excellence initiative. Provides quality service to internal members/departments of the firm as well as external clients and vendors by displaying professionalism via electronic and print correspondence, over the telephone and in-person and by encouraging an atmosphere that rewards a “can do” attitude.
PRINCIPAL DUTIES AND RESPONSIBILITIES*
ATTORNEY PROFESSIONAL DEVELOPMENT AND WORK ASSIGNMENT STAFFING
- Manage billable and pro bono assignment process for the Litigation and Securities Departments in the Boston office, and collaborate with colleagues in the Practice Management Department to address cross-office staffing needs.
- Provide counsel, senior associates, and associates with assignments that provide appropriate professional development opportunities commensurate with experience.
- Coordinate reassignment of projects when attorneys are on vacation or other leaves of absence. Assist in the administration of extended leave policies as needed.
- Coordinate bi-annual evaluation process for counsel, senior associates, and associates, in conjunction with our Legal Personnel Department, partner mentors and Practice Management team.
- Provide orientation support to junior associates and lateral hires.
- Work with partners, Department Directors and/or Directors of Professional Development and Training to plan and conduct formal training programs for counsel, senior associates, and associates.
- Work with Department/Practice Group management, Department Practice Management team and Legal Personnel Department as requested to address personnel issues involving lawyers.
DEPARTMENT MANAGEMENT AND REPORTING
- Assist in the preparation and implementation of Department and/or Practice Group strategic plans.
- Assist in the preparation of Department and/or Practice Group reporting, including the preparation of monthly productivity reports to Department Leaders, Practice Group Leaders, the Management Committee, and the Chief Practice Management Officer.
- Coordinate Department and Practice Group level projects as assigned by the Litigation Department Director and/or Securities Department Director.
ADMINISTRATIVE AND OPERATIONAL SUPPORT
- Provide administrative and operational support to the Litigation Department leaders and Securities Department leaders in the Boston office.
- Assist in coordinating, planning, and providing follow-up support to Department and Practice Group meetings, retreats, and other group meetings. Maintain meeting notes and follow up on action items. Coordinate room and technical requirements between firm’s various offices as necessary.
- Assumes additional responsibilities as assigned.
BUSINESS DEVELOPMENT AND MARKETING
- Provide support to the Litigation Department Director, Securities Department Director and Client Development Departments for Department and practice group marketing and business development activities, including pitches and RFPs.
- Coordinate with the Client Development Department and Department Directors to oversee lateral partner integration initiatives.
- Assist in the coordination of events involving members of the Departments as needed.
FINANCIAL
- Support Department Leaders and Finance Department with the tracking and management of alternative fee arrangements and other Matter Management reporting as necessary.
Required Skills
KNOWLEDGE/SKILLS/ABILITIES:
- Excellent interpersonal skills and ability to deal effectively with lawyers, staff and peer administrators.
- Strong project management and organizational skills.
- Ability to handle a wide variety of responsibilities.
- Ability to identify and solve problems, take initiative and work independently under pressure.
- Excellent oral and written communication skills.
- Ability to handle sensitive and confidential matters with discretion.
EDUCATION:
- Bachelor’s Degree required.
Required Experience
- Minimum four years’ experience in professional services or legal environment preferred.
Equal Opportunity Employer/Females/Minorities/Veterans/Disability