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Accounts Payable Specialist II (Temp to Hire)

Ubisoft

Accounts Payable Specialist II (Temp to Hire)

San Francisco, CA
Full Time
Paid
  • Responsibilities

    Job Description

    Ubisoft, a global leader in the video games and entertainment software industry, is currently seeking a full-time ACCOUNTS PAYABLE SPECIALIST II for its Accounts Payable department. This position is responsible for processing high volume invoices, and ensuring transactions / approvals are in accordance with company guidelines and are recorded within the proper accounting period. Our ideal candidate has the ability to multi-task, prioritize and work efficiently under tight deadlines and perform at high levels in a fast-paced, ever-changing work environment. He/She has to be detail oriented, organized, and comfortable with excel. 

    The position is based in San Francisco, CA and will report directly to the Manager of Accounts Payable. 

    RESPONSIBILITIES

    • Review and process T&E expenses, Pcard, outside temp help, intercompany and other overhead expenses invoices with accuracy. Ensuring proper coding, documentation, approval and PO compliance. Ensure proper allocations of expenses across departments, products and projects.

    • Maintain the day to day activities of all T&E expense and PCard functions, including travel reimbursement, expense reporting, receipt audit, corporate card and PCard reconciliation, and travel and PCard policy adherence.

    • Resolve any invoice processing exceptions by working with appropriate internal contacts. (i.e. invoices not approved)

    • Process, monitor and reconcile inter-company transactions and balances 

    • Ensure timely payments to vendors by meeting quality and timeliness standards.  Monitor due dates to ensure timely payment. Prioritize payment of invoices for cash discounts and payment terms.

    • Collaborate with purchasing team to improve the vendor onboarding process; including review, validation, approval and updating of Vendor terms-related details. Work closely with procurement/purchasing to ensure smooth process flow for purchase order related items

    • Provide customer service and support to various departments, Intercompany affiliates and vendors with respect to various accounts payable inquiries

    • Review, investigate, and correct errors and inconsistencies related to vendor inquiries and payments. Reconcile vendor statements. Identify, research and resolve vendor account discrepancies.

    • Directly support month-end close including tracking of vendor invoices for completeness and review of general ledger for proper coding.

    • Resolve purchase order, contract, invoice and payment discrepancies through proactive communication with Procurement, internal stakeholders and the vendor

    • Ensure all routine vendor payments have been either paid or accrued for each month end

    • Work closely with GL Accounting, Finance and internal stakeholders to ensure proper coding of expenses and resolution of any coding issues that arise

    • Provide support for quarterly reviews and year-end financial audits by pulling requested file samples and documentation and participating in walkthroughs of AP processes

    • Maintain files and documentation accurately, in accordance with company policy and accepted accounting practices. Assist in the documentation of internal AP Standard Operating Procedures (SOPs), review annually with peers and edit for accuracy

    • Assist AP Manager with 1099 filings

    • Participate in AP projects as required

  • Qualifications

    Qualifications

    • BS/BA in Accounting or Finance
    • Over 5 years' experience in Accounts Payable, including full cycle AP experience
    • Effective oral and written communication skills. Ability to deal with outside vendors, employees and various levels of management in a professional and effective manner. High level of customer service required
    • Must be thorough, detail-oriented, able to perform accurate data entry, work well under pressure with minimal or no supervision and meet strict deadlines. Ability to analyze accounts payable issues, recognize inconsistencies and recommend resolutions. Includes ability to independently resolve routine issues.
    • Experience with ERP system, PeopleSoft system preferred
    • Advanced knowledge in Excel a must

    Additional Information

    Ubisoft is committed to creating an inclusive work environment that reflects the diversity of our player community. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, ethnicity, religion, gender, sexual orientation, age or disability status.  

  • Industry
    Financial Services