Job Description
Ubisoft, a global leader in the video games and entertainment software industry, is currently seeking a full-time ACCOUNTS PAYABLE SPECIALIST II for its Accounts Payable department. This position is responsible for processing high volume invoices, and ensuring transactions / approvals are in accordance with company guidelines and are recorded within the proper accounting period. Our ideal candidate has the ability to multi-task, prioritize and work efficiently under tight deadlines and perform at high levels in a fast-paced, ever-changing work environment. He/She has to be detail oriented, organized, and comfortable with excel.
The position is based in San Francisco, CA and will report directly to the Manager of Accounts Payable.
RESPONSIBILITIES
Review and process T&E expenses, Pcard, outside temp help, intercompany and other overhead expenses invoices with accuracy. Ensuring proper coding, documentation, approval and PO compliance. Ensure proper allocations of expenses across departments, products and projects.
Maintain the day to day activities of all T&E expense and PCard functions, including travel reimbursement, expense reporting, receipt audit, corporate card and PCard reconciliation, and travel and PCard policy adherence.
Resolve any invoice processing exceptions by working with appropriate internal contacts. (i.e. invoices not approved)
Process, monitor and reconcile inter-company transactions and balances
Ensure timely payments to vendors by meeting quality and timeliness standards. Monitor due dates to ensure timely payment. Prioritize payment of invoices for cash discounts and payment terms.
Collaborate with purchasing team to improve the vendor onboarding process; including review, validation, approval and updating of Vendor terms-related details. Work closely with procurement/purchasing to ensure smooth process flow for purchase order related items
Provide customer service and support to various departments, Intercompany affiliates and vendors with respect to various accounts payable inquiries
Review, investigate, and correct errors and inconsistencies related to vendor inquiries and payments. Reconcile vendor statements. Identify, research and resolve vendor account discrepancies.
Directly support month-end close including tracking of vendor invoices for completeness and review of general ledger for proper coding.
Resolve purchase order, contract, invoice and payment discrepancies through proactive communication with Procurement, internal stakeholders and the vendor
Ensure all routine vendor payments have been either paid or accrued for each month end
Work closely with GL Accounting, Finance and internal stakeholders to ensure proper coding of expenses and resolution of any coding issues that arise
Provide support for quarterly reviews and year-end financial audits by pulling requested file samples and documentation and participating in walkthroughs of AP processes
Maintain files and documentation accurately, in accordance with company policy and accepted accounting practices. Assist in the documentation of internal AP Standard Operating Procedures (SOPs), review annually with peers and edit for accuracy
Assist AP Manager with 1099 filings
Participate in AP projects as required
Qualifications
Additional Information
Ubisoft is committed to creating an inclusive work environment that reflects the diversity of our player community. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, ethnicity, religion, gender, sexual orientation, age or disability status.