Job Description

RESPONSIBILITIES

• Manages the calendars and appointments for Heads of Film and TV
• Schedules a high volume of internal and external meetings, liaising closely with Assistant to SVP of Film and Television to coordinate availability.
• Prepares materials for internal and external meetings –agendas, prep sheets with information on credits, coverage on writing samples, etc.
• Ensures Heads are on-time for meetings/calls, manages delays by communicating with affected parties, and creates contingency plans for issues that may arise.
• Schedules and manages project and festival travel for both Heads–both domestic and international.
• Manages the phones for heads of both Film and TV.
• Answers, logs and tracks a high volume of external calls
• Records diligent notes for each call and ensures that relevant information is disseminated to Heads and SVP of Film and Television
• Updates and maintains a contact database shared between Heads and SVP of Film and Television
• Organizes, tracks, and covers all incoming creative submissions to both Heads
• Reads all incoming material from potential creative partners, providing a summary and thoughtful feedback on which projects they might be applicable towards
• Maintains and organizes a project database for both Head sand SVP of Film and Television
• Sorts and files all relevant project materials–notes, drafts, budgets, schedules –on the server to be easily accessible by both Heads and SVP of Film and Television
• Prepares monthly expense reports for both Heads
• Liaises with Ubisoft IT and UFT’s Office Manager to make sure that the Film and Television group’s technical, supply and space needs are met
• Attends meetings as needed to take notes to then communicate action items

Qualifications

QUALIFICATIONS

• A minimum of 1 year of experience assisting within the entertainment industry –either at an agency, studio, network, or production company
• Dedicated interest in pursuing a career in development and production
• Maintain discretion when handling confidential information
• Ability to build relationships and interact respectfully with internal and external contacts
• Very strong organizational skills and attention to detail

Additional Information

All your information will be kept confidential according to EEO guidelines.