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Physical Production Assistant - Film and Television

Ubisoft

Physical Production Assistant - Film and Television

Los Angeles, CA
Full Time
Paid
  • Responsibilities

    Job Description

    Ubisoft Film & Television is seeking to fill its Film and Television Physical Production Assistant position. The successful candidate will be a collaborative team member with a friendly attitude and determined work ethic. We need someone exceptionally well-organized and able to effectively multi-task & prioritize, taking initiative wherever possible and budgeting time for special projects. The ideal candidate will demonstrate a proactive ability to anticipate needs and react efficiently and calmly in the face of changes.

     

    WHAT YOU'LL DO

    • CLERICAL

      • Manages the calendars and appointments for Physical Production Department
        • Schedules a high volume of internal and external meetings, via live, video conference, and conference calls
        • Prepares materials for internal and external meetings – agendas, prep sheets with information on credits etc.
      • Manages the phones for Production Department
        • Answers, logs and tracks external calls
        • Updates and maintains a contact database for Physical Production Department
      • Maintains and organizes a project database for Physical Production Department
        • Sorts and files all relevant project materials--notes, drafts, budgets, schedules, call sheets, crew lists, wrap reports —on the server to be easily accessible by the Physical Production department
      • Prepares monthly expense reports for Production Department
      • Schedules and manages project and festival travel for Production Department
      • Works directly with the directors, writers, producers, and postproduction teams on projects in development and/or filming in various capacities as necessary
      • Liaises with Ubisoft IT and UFT’s Office Manager to make sure that the Film and Television group’s technical, supply and space needs are met
    • QUALITATIVE

      • Manages special research projects for all departments on an as-needed basis, regarding but not limited to case studies on production companies and studios, Budget comparisons, Tax incentive comparisons, crew credits and production trends
        • Maintains an excel spreadsheet of current production trends that could be utilized by UFT’s slate
      • Tracks emerging filmmakers practices and Below the Line Crew that may be of interest for current projects
      • Engages and creates relationships with the entertainment industry assistant network, providing useful intel on potential creative or financial partners
      • Works with the Manager of Physical Production to keep the Production handbook up to date.
      • Attends meetings as needed to take notes to then communicate action items

     

  • Qualifications

    Qualifications

    WHAT YOU'LL BRING

     

    • Good communication skills, both written and verbal
    • Detail-oriented and excellent organizational skills
    • Experience with the Microsoft Suite

     

     

    Additional Information

    WHAT YOU'LL GET

     

    • Medical, dental, and vision coverage
    • Employer HSA contribution (with enrollment in an HSA eligible medical plan)
    • 401k match
    • Paid vacation, holiday and wellness time
    • Fitness, physical, and eSports challenge reimbursements
    • Ginger emotional support app for you and your adult dependents with up to 10 sessions per year of video-based therapy and psychiatry services
    • Membership to One Medical
    • Rocket Lawyer online legal service membership
    • Paid parental leave
    • Paid time off to volunteer
    • Pawternity – paid time off to bond with a newly adopted pet
    • Sabbatical leave available after 5 years of employment
    • Access to all of the latest Ubisoft games for PC
    • Generous discount on new Ubisoft games

     

    Ubisoft is committed to creating an inclusive work environment that reflects the diversity of our player community. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, ethnicity, religion, gender, sexual orientation, age or disability status.

    Skills and competencies show up in different forms and can be based on different experiences, that's why we strongly encourage you to apply even though you may not have all the requirements listed above.

    At Ubisoft, you can come as you are. We embrace diversity in all its forms. We’re committed to fostering a work environment that is inclusive and respectful of all differences.

    WE DO NOT ACCEPT ANY UNSOLICITED RESUMES SUBMITTED BY STAFFING OR PLACEMENT AGENCIES OR RECRUITERS

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    Financial Services