Qualifications
BASIC
- Bachelor's Degree or 2-3 years of work experience in fast moving environment.
PREFERRED QUALIFICATIONS
- Bachelor's degree or 2-5 or more years working as an Executive Administrator or Executive Assistant, plus project management experience in a fast moving global environment
- You are a team player with a positive, can-do attitude and you are passionate about your work and going the extra mile
- You are highly organized with strong multi-tasking skills
- You demonstrate excellent communication skills including exceptional judgment and discretion regarding information, which may be confidential, material and/or non-public
- You have strong attention to detail
- You have strong proficiency in Microsoft Office
- Able to manage multiple projects effectively
- Manage and track expenses
Additional Information
EXECUTIVE ADMINISTRATION RESPONSIBILITIES
- Provide executive level administrative support, including managing multiple executive calendars in parallel, booking and managing executive travel plans, expense reports using Visa tools for expense and purchase management and preparing for meetings for Chief Brand and Innovation Marketing Officer.
- Establish and maintain effective and cooperative professional relationships with internal and external business partners, including several levels of management, Visa employees and Visa clients.
- Plan onsite and offsite team meetings and events, including coordinating conference room set-up, catering, A/V, and logistical arrangements, and providing occasional on-location support for team activities such as group meetings and team outings.
- Support executive communication of Chief Brand and Innovation Marketing Officer to team and stakeholders and support weekly direct reports meetings, with agenda management and notes.
- Provide support for reports, projects and initiatives as requested.
- Assist with team travel arrangements as requested.
- Assist with space management, workspace move requests and submit facilities work orders.
- Be responsive to reasonable requests for off-hours work, email and messages follow-up.
PROJECT COORDINATOR
- Visa Everywhere Shop: provide support to Everywhere Shop lead, for merchandise selection, budget, annual planning, quarterly refreshes for the onsite store, twice annual in person sales and all future events and renovations.
- Onboarding: Provide support as needed for all new team members, helping as needed with recruiting, interviewing, creating onboarding documents, and post-hire support. Assist with onboarding new Global M&C employees including set up of workstation, technology and onboarding checklist.
- Project Management: Manage our internal mentorship program, including twice annual matching cycles, quarterly communications and a yearly event, and provide project management/coordination support as needed on projects for the Strategy & Planning team.
- Document Maintenance: Support requirements for functional documentation, record keeping, and other needs to support Audit and Compliance requirements.
- Travel Budget tracking: Lead process for S&P team to collect travel requests, run monthly reports and manage the team travel budget.
- Organization Chart Updates: Lead process for team to ensure org charts are updated monthly
- Events Support: Participate in the planning and execution of quarterly all-staff meetings and employee engagement events, including coordinating all logistics.
PHYSICAL REQUIREMENTS
This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment (phones and computers), reach with hands and arms, and bend or lift up to 25 pounds.
TRAVEL REQUIREMENTS
The incumbent may be required to travel 0-10%.
_Visa will consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law. _