Job Description

POSITION DESCRIPTION
Under the direction of the __ Early Learning Programs Quality Manager in the Early Learning Division, the Pre-K Systems and Training Program Officer will oversee the alignment of quality resources across early learning settings serving preschoolers.

This position will work closely with the San Francisco Unified School District (SFUSD), and DEC Early Learning Division to implement an array of capacity building, technical assistance, evaluation, communication, and funder and partner organizing efforts while supporting and fostering key relationships within the department and with community-based partners. Finally, the Pre-K Systems and Training Program Officer works collaboratively with the full program team and staff to advance an intersectional approach across our work and deliver on the goals and objectives of the department.

Examples of important and essential functions of this position include:

Systems and Partnership Level

• Organize tracking and analysis of Training and Professional Development offerings.
• Lead the planning and development of Training and Professional Learning offerings in collaboration with the Early Learning Programs Quality Manager.
• Research and remain current on policy, activities, and trends in state and local quality supports planning.
• Work closely with SFUSD, the DEC Quality Team, and our Quality Partners to ensure alignment across training and professional development systems particularly for Pre-K.
• Work closely with SFUSD on alignment of TK quality standards with state and local city standards.
• Engage in professional development and continuous learning, including participating in conferences and meetings, funder networks, and other field-building/professional development opportunities that will enhance leadership development.
• Initiate and sustain collaborative partnerships and activities with staff, City departments, and other early childhood stakeholders at local, regional, state levels to ensure effective implementation of grant portfolio and promote integration with related efforts.
• Integrate and align with Child and Family Well-Being and Department of Early Childhood initiatives and efforts as needed; participate in department-wide planning, resource allocation, and organizational development.

Grantmaking and Support

• Lead and manage the programmatic portion of SFUSD grant(s).
• Negotiate terms and conditions of grant(s), including operating budgets, scopes of work, and performance metrics; support execution of final contracts in conjunction with Finance and Operations Division, ensuring that all required documents and procedures are complete.
• Monitor expenditures related to approved budgets, ensure reimbursement of authorized expenses, maintain supporting documentation of related contracts and financial/budgetary analyses to ensure grants stay within scope and cost, and work with the Finance and Operations Division on mid-year and year-end budget reconciliation.
• Oversee and manage the monitoring, compliance, and performance evaluation for grant(s); includes conducting on-site visits, supporting evaluation and data collection, tracking Key Performance Indicators/Metrics, and establishing and coordinating other methods and procedures to ensure accountability.
• Manage, support, and/or participate in funding processes, proposal review process, and proposal selection processes.
• Collect data and information and prepare a wide variety of reports, memoranda, and correspondences on initiative progress and status; recommend project or program modifications to assure initiative goal attainment, high quality implementation of services, and contract adherence.
• Provide troubleshooting, guidance, and technical support to grantee as needed.
• As needed: oversee the work of external consultants; report to senior level and executive management; supervise staff.

Other Duties

• May work evenings and weekends, and travel regionally and nationally
• Other duties as assigned to support the Early Learning Division

Qualifications

MINIMUM QUALIFICATIONS

1. Possession of a baccalaureate degree from an accredited college or university AND three (3) years of administrative/professional experience in community development, housing development, workforce development, finance, education, social work, children/youth work, or criminal justice; OR

2. Possession of a baccalaureate degree from an accredited college or university with a major in one of the following fields: public or business administration, urban planning, government, social work, education, finance or criminal justice AND two (2) year of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice; OR

3. Possession of a master’s degree from an accredited college or university in public policy, planning, social work, public administration, finance, education, criminal justice, or business administration; AND one (1) year of administrative/professional experience in community development, housing and /or housing development, workforce development, finance, education, social work, children/youth work, or criminal justice; OR

4. Possession of a Juris Doctor degree from an accredited college or university AND one (1) year of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, or criminal justice.

SUBSTITUTION:

Verifiable administrative/professional experience involving community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, or criminal justice may substitute for the educational requirement in Minimum Qualification #1 on a year-for-year basis.

SPECIAL CONDITIONS

• 24 months of recent and verifiable experience working with children (pre-natal to five years old) and their families

DESIRABLE QUALIFICATIONS

• Possession of a multiple subject credential and have 24 months of experience teaching Transitional Kindergarten and/or Kindergarten.
• Experience managing programs, budgeting processes, and staff in a complex environment.
• Strong familiarity with early care and education, child development systems, public-school systems, and/or other UPK systems.
• Strong understanding of P3-Alignment and UPK initiatives in California.
• Graduate degree in child development, education, public health, and/or public administration preferred.
• Bilingual in Spanish, Chinese, or African American Vernacular English (AAVE) preferred but not required.

Additional Information

_ Selection Procedures:_ The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance interview. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Verification : Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note : Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility or disqualification.

** HOW TO APPLY**

Applications for City and County of San Francisco jobs are only accepted online at careers.sf.gov. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Note:

1. Please ensure the information on your application is accurate. It may not be possible to change after you’ve applied.

2. Your first and last name should match your legal ID for verification purposes. A preferred first name may be included in parentheses. Here is an example: Samuel (Sam) Jackson

3. Applicants may be contacted by email about this recruitment and, therefore, it is your responsibility to ensure that your registered email address is accurate.

• Your email address should be consistent across all jobs applied to on our website.
• Use a personal and not a shared email address. Doing so may prevent your application from submitting properly.
• Please consider using a personal email address that you check regularly rather than a work or school account.
• Applicants must ensure that emails from CCSF is not blocked on your computer by a spam filter. Our e-mail communications may come from more than one department so please make sure your email is set to accept messages from all of us at this link.

Upon successful submission, applicants will receive a confirmation email from notification@careers.sf.gov. Keep this email for your records. Failure to receive this email means that the online application was not submitted or received.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

Analyst Information: If you have any questions regarding this recruitment or application process, please contact the analyst, Kristin Hadley at kristin.hadley@sfgov.org. Please include the recruitment ID, TPV-9774-PreK , in the subject line.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.