Job Description

Position Summary

This is professional accounting work at the full performance level in the maintenance of fiscal records and preparation of related reports for use by administrative officials.

** DISTINGUISHING FEATURES**

Employees of this journey level professional class plan, assign, facilitate and review the work of professional and subprofessional accounting personnel in the maintenance of complex fiscal records. Periodic statements are prepared and reviewed but maintenance of routine records is handled by subordinates. The employee exercises considerable judgment in charging or crediting of accounts and in the distribution of costs. Technical advice and/or supervision is given to accounting technicians and other personnel. General supervision and policy guidance is received from an administrative superior. The employee is expected to provide fiscal data to operating officials and related staff support units on a periodic basis. The work of the employee constitutes a facilitating service to superiors in formulating decisions based on financial data.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

** The following duties are normal for this position. These are not to be construed as exclusive or all‑inclusive. Other duties may be required and assigned** .

• Plans, directs, and supervises the work of accountants or a limited number of accounting technicians or other clerical personnel engaged in the maintenance of an accounting system which normally involves fund accounting, and general accounting, including accounts receivable, accounts payable, inventory control property control, resources investigations, payroll, etc.
• Prepares complex special and periodic financial reports reflecting expenditures, receipts, obligations and court financial participation in state, city or federally funded programs.
• Establishes internal procedures for the continuous control and audit of accounts to ensure compliance with federal, state, and city guidelines, rules and regulations.
• Assists in the development of new systems and procedures for the operation of the accounting unit.
• Supervises accounting personnel engaged in entering, adjusting, reconciling and auditing financial data in an automated accounting system.
• Maintains a grants management system including determining availability of grants, reviewing grant proposals and awards and preparing required reports of grant receipts and expenditures.
• Assists in the preparation of the annual budget document, conferring with section heads and program directors; prepares detailed budgetary reports for comparison of expenditures and obligations to planned expenditures.
• Approves adjustment journal vouchers and verifies the appropriateness of the adjustments and the accounts involved.
• Confers with administrative superiors on matters pertaining to expenditures, receipts, allotments, purchases, appropriations, account numbers, etc. and prepares correspondence as required.
• Performs internal auditing functions involving various units of court operations.
• Accumulates and analyzes salary and overhead costs for special program personnel and calculates the billable portion.
• Maintains an inventory record of projections and reports related to incentive payments, provides a monthly breakdown of status of all accounts, and provides a quarterly status and statistical report of cases and collections.
• Generates revenue and expense statements issued quarterly.
• Provides requested fiscal information to administrative and management personnel.
• Maintains liaison with Court staff units, City's fiscal department, and federal and state units involved in special programs.
• Works with Data Processing personnel in implementing and maintaining computerized systems.

** MARGINAL FUNCTIONS**

Answers the telephone or may meet or greet callers.

Provides general information pertaining to the function assigned.

Replenishes the paper supply for computer printer, copier or fax machine.

Performs related work as required.

** ENVIRONMENTAL CONDITIONS**

Standard clerical office conditions.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Considerable knowledge of accounting principles, practices and procedures.
• Knowledge of the principles and practices of office management.
• Knowledge of the principles and practices of governmental accounting.
• Knowledge of data processing techniques and computer applications as they relate to maintenance of accounting records and fiscal needs.
• Skill in the analysis and maintenance of accurate accounting records.
• Ability to learn the legal regulations and related governmental agency directives governing the assigned accounting system.
• Ability to utilize personal computer and applicable software applications in the performance of daily duties.
• Ability to maintain general and subsidiary ledgers and journals.
• Ability to prepare and interpret a variety of accounting statements, and reports.
• Ability to analyze and examine financial records.
• Ability to assign, supervise and review the work of a small staff of technical and clerical employees engaged in maintaining financial records.
• Ability to establish and maintain effective working relationships with fellow employees and outside agency personnel.

** PHYSICAL AND MEDICAL STANDARDS**

Ability to perform the essential functions of the position.

** CERTIFICATIONS, PROFESSIONAL DESIGNATIONS, LICENSING AND OTHER PREREQUISITES**

None required.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Qualifications

1. Completion of a bachelor's degree program at an accredited college or university with specialization in accounting.
2. Equivalent combinations of training and experience which provide the characteristics required to perform the essential functions of the class may substitute for those listed
3. Ability to perform the essential functions of the position.
4. Must successfully complete a criminal background investigation
5. Covid-19 vaccination recommended.
6. Must work onsite (not remote).

Additional Information

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary Range: $76,560 - $84,938

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation : City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 4 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx