ADMINISTRATIVE ASSISTANT Salary $18.00 - $22.50 Hourly Location 5320 North Shepherd, TX Job Type Full-Time Department Houston Emergency Center Job Number 20156 Closing 9/20/2018 11:59 PM Central POSITION OVERVIEW Applications accepted from: ALL PERSONS INTERESTED Division: Houston Emergency Network Workdays & Hours: Mon. - Fri., 8am - 5pm * Subject to change DESCRIPTION OF DUTIES/ ESSENTIAL FUNCTIONS Performs varied professional administrative functions within the section; organize committee and board meetings, prepare reports and follow up on projects with members. Compile date for use in a variety of reports, and studies; composes correspondence such as writing letter and memos, directives, speeches, etc. Create and maintain various databases, including post-mission follow-ups. Performs varied administrative functions, assist with presentations, organize special events and handle special projects as assigned by manager. The ability to multi-task is critical. interpersonal skills and cross-cultural awareness are important. Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required. WORKING CONDITIONS Performing these duties will involve the ability to visually observe and differentiate details; recognize sound, tone, and pitch; attend to details amid distractions; stand or walk for extended periods; ability to lift up to twenty (20) pounds; climb stairs; operate city vehicles; analyze abstract information; make quantitative computations; project and choose a course of action; speak and write clearly and effectively; apply specialized information; deal with people in tense situations; work as a member of a team; get people to cooperate. Must be willing and available to work all shifts, rotation, weekends and holidays. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field. EXPERIENCE REQUIREMENTS One year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. LICENSE REQUIREMENTS (Optional) Valid Class C Texas driver's license and compliance with city's policy on driving (AP 2-2). PREFERENCES Preference will be given to applicants with strong computer skills including word processing, spreadsheet, data base, and presentations using Windows XP, Excel, Word, and Access. One year Sequel Server experience. Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE Application review and/or interview SAFETY IMPACT POSITION YES, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 17 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: . To view your detailed application status, please log-in to your online profile by visiting: . For application status inquiries please contact 832-393-2788. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information. If you need special services or accommodations call TTY 7-1-1. EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: Medical Dental Vision Wellness Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 10 city holidays, plus one floating holiday Flexible schedules Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Healthcare Flexible Spending Account For plan details, visit 01 What is the highest level of education you have obtained? High School diploma/GED Associate's Degree Bachelor's Degree Master's Degree or Higher 02 How many years of verifiable experience do you have in administrative work or closely related duties? Less than one year 1 to up to 3 years 3 to up to 5 years 5 years or more No Experience 03 Please indicate your proficiency level in Microsoft Office: Beginner (ex: create basic documents and/or spreadsheets with limited experience with other functionalities) Intermediate (ex: insert page breaks, header/footer, and/or generate auto-calculating and basic cell formatting) Advanced (ex: insert table of contents, generate tables, create mail merge and/or conditional formatting, table formatting, sort/filter cells, cell data validation/consolidation) No experience 04 Please provide, in detail, your experience with Microsoft Office software and give examples on how you have used this product in your previous employment. "See Resume" is NOT an acceptable answer. If no experience, please type "N/A". 05 Do you have a valid/current driver's license in compliance with the City's Driving policy (AP2-2)? Yes No My license is presently restricted, suspended, or revoked 06 Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions? Yes No Required Question Agency City of Houston Address ONLINE SUBMISSIONS REQUIRED Houston, Texas, 77002 Website