Human Resources Analyst and Human Resources Administrative Analyst Salary $33.91 - $47.80 Hourly Location Santa Clarita, CA Job Type Regular Full-time Department City Manager's Office Job Number 2019-01 Closing 1/16/2019 12:00 PM Pacific Description/Duties & Responsibilities Human Resources Analyst - Recruitment $39.32 $47.80 per hour Steps 1-5 and Human Resources Administrative Analyst - Recruitment or Training and Development $33.91 $41.22 per hour Steps 1-5 The City of Santa Clarita's Human Resources Division is seeking to fill positions in the Recruitment and Training and Development functions. Recruitment Human Resources Analyst Duties and Responsibilities Oversees the City's recruitment and selection program and onboarding efforts; leads recruitment and selection activities for all regular full-time and part-time City positions including internal and external opportunities and interim assignments Supervises and partners with an Administrative Analyst who will manage the recruitment and selection activities for all Part-time, Temporary, Seasonal (PTS) positions Partners with hiring managers to understand the role of their vacant positions, the needs of their divisions, and the challenges of their recruitment efforts; identifies effective recruitment strategies; implements approved recruitment plans Develops recruitment materials and manages selection efforts based on the needs of the position including drafting job bulletins; prepares interview questions; creates technical exercises; develops marketing strategies; screens applications for knowledge, skills, and experience; and maintains and updates recruitment databases Facilitates interview panels, including identifying interview panelists; trains panelists on laws, policies, and practices pertaining to recruitment; orients panelists to help them understand the needs of the position; and leads discussions to determine the strengths and weaknesses of candidates interviewed Assists Administrative Analyst to partner with managers to facilitate and coordinate the summer hiring process for hundreds of lifeguard and camp counselor seasonal positions Oversees the background check process including contacting references; verifying education, certification, and licensing requirements; conducting Livescan fingerprinting; sending candidates for physicals; and communicating salary and benefit options Communicates interview results to candidates not selected for positions and provides feedback to employees Trains and coaches employees; presents organizational trainings to help supervisors and managers understand their role in the recruitment process; provides individual coaching for employees to assist them in identifying career goals, developing plans to help them reach their goals, and teaching them how to effectively communicate their skills and experience during interviews Responds to inquiries regarding employment opportunities with the City and resolves difficult and sensitive issues Manages the City's onboarding efforts to successfully acclimate new employees into their positions Performs other human resources responsibilities as needed including creating and updating job descriptions; managing position control; and performing classification and compensation studies Recruitment Administrative Analyst Duties and Responsibilities Assists Human Resources Analyst with recruitment and selection activities for all full-time positions Under supervision of the Human Resources Analyst, this position will lead recruitment and selection activities for all Part-time, Temporary, Seasonal (PTS) positions including the seasonal recruitment process, selection, and onboarding of City lifeguards and camp counselors Develops recruitment materials and manages selection efforts based on the needs of the position including drafting job bulletins; prepares interview questions; creates technical exercises; develops marketing strategies; screens applications for knowledge, skills, and experience; and maintains and updates recruitment databases Assists with facilitating interview panels; orients panelists to help them understand the needs of the position; and leads discussions to determine the strengths and weaknesses of candidates interviewed Partners with Human Resources staff to track the background check process including reference checks; verification of education, certification, and licensing requirements; conducts Livescan fingerprinting; sends candidates for physicals May assist with providing interview feedback to internal employees Assists Human Resources Analyst with presenting organizational trainings to help supervisors and managers understand their role in the recruitment process; may provide mock interviews and resume review for internal employees Responds to inquiries regarding employment opportunities with the City and resolves difficult and sensitive issues Will assist with onboarding efforts to successfully acclimate new employees into their positions Performs other Human Resources responsibilities as needed including assisting with classification and compensation research Training and Development Administrative Analyst Duties and Responsibilities Assists with coordinating, organizing, and facilitating employee development and training programs including, but not limited to the Mentoring Program, Job Shadowing Program, Lessons Learned sessions, Information Sessions, Supervisor Series, and Leadership Academy Researches content and assists with development and modifications to Citywide trainings Develops and maintains organizational communications such as Citywide announcements, monthly calendar updates and weekly emails to ensure employees have knowledge of training and development events and resources Assists with measuring training programs to ensure they are meeting the needs of employees and the organization; modifies programs as needed Monitors training and development budget to ensure proper use of funds; tracks training participation using the training database Coordinates bi-monthly employee information sessions designed to increase employees' organizational awareness; works with divisions to coordinate, schedule, and advertise sessions Assists with monitoring and providing training related to the City's Internship Program Conducts auditing of bi-weekly pay rate adjustments Tracks and generates monthly performance evaluation reports Coordinates and drafts a variety of human resources reports including monthly memos, annual reports, and maintains organizational charts Assists with coordinating WorkWell activities and programming designed to support overall wellness of employees Other human resources projects as assigned Education and Experience Recruitment Human Resources Analyst Education and Experience Bachelor's Degree in Public Administration, Human Resources Management, Communications, or a related field Two years of experience in Human Resources, recruitment and examination, or project management, in addition to demonstrated experience with providing full life cycle recruiting for a variety of managers Proven analytical experience in assessing position needs, candidate sourcing, and advertising strategies is highly desirable Master's degree is highly desirable Supervisory or lead experience is highly desirable A combination of relevant education and experience will be considered Possession of a valid Class C California driver's license Recruitment Administrative Analyst Education and Experience Bachelor's Degree in Public Administration, Human Resources Management, Communications or a related field Experience in Human Resources and/or recruitment support in a professional environment is highly desirable A combination of relevant education and experience will be considered Possession of a valid Class C California driver's license Training and Development Administrative Analyst Education and Experience Bachelor's Degree in Public Administration, Human Resources Management, Communications, or a related field Experience in Human Resources, training or employee development highly desirable Any combination of education and experience that has provided the knowledge, skills, and abilities Possession of a valid Class C California driver's license Knowledge and Abilities Recruitment Human Resources Analyst and Administrative Analyst Knowledge and Abilities Knowledge of principles, practices, and laws pertaining to recruitment and selection programs and the ability to ensure compliance Strong knowledge of Human Resources and the ability to assist with various Human Resources functions Strong communication skills both verbally and in writing including the ability to develop comprehensive recruitment materials, clearly and concisely explain recruitment information, and make presentations Strong interpersonal skills and the ability to build rapport with candidates, partner with hiring managers, and build effective working relationships with employees at all levels of the organization Strong project management skills and the ability to evaluate organizational recruitment needs, identify creative solutions, implement directives, make sound decisions, manage resources, meet critical deadlines, be flexible to changing priorities, and produce detailed, quality work Strong problem-solving and analytical skills and the ability to recognize strengths and weaknesses of candidates based on information provided on applications and shared during interviews; identify strategic solutions to recruitment needs; and make recommendations on effective hiring and selection practices Strong conflict management skills and the ability to tactfully and professionally address complex and sensitive recruitment issues Strong work ethic and the ability to be self-motived, maintain a high level of confidentiality and discretion, and exercise good judgment Ability to work independently as well as collaborate as part of a team Training and Development Administrative Analyst Knowledge and Abilities Ability to identify training needs and conduct research to assist with development of training programs Exceptional written communication skills and the ability to create engaging and thoughtful PowerPoint presentations and training resources Exceptional presentation and verbal communication skills including confidence in making effective presentations Exhibit exceptional organizational abilities, attention to detail, and quality work Possess strong emotional intelligence skills including self-awareness and the ability to receive feedback in a positive, constructive manner Ability to be self-motivated and take initiative Maintain a high level of confidentiality and discretion and use good judgment Exceptional project management skills and thrive in an environment of multiple projects and simultaneous deadlines Exceptional interpersonal skills and the ability to work effectively with employees at all levels of the organization Excellent customer service skills and the ability to establish and maintain effective working relationships with employees Additional Information An online completed City application form is required to