Job Description

Work Location: 525 Golden Gate Ave, San Francisco, CA 94102

Work Hours: 8:00 am to 5:00 pm

Project Name: Acquisition Analysis and Public Power Expansion

Under the direction of the Director of Federal Agreements & Acquisition Analysis, the Junior Management Assistant performs administrative functions in the areas of day-to-day operations, projects budget, contract/grant development, office support services by planning, coordinating, supervising and evaluating the activities of assigned clerical staff in order to accomplish departmental goal and the scheduling of project related meetings; assists in developing, managing and implementing a competitive bid process by identifying needs, establishing contractual relationships, preparing requests for proposals, consulting with compliance officers in monitoring contracts and/or agreements, reviewing and amending contract documents prepared by contractors/vendors to verify specifications meet departmental requirements; manages office and coordinates clerical & technical support activities by assigning and evaluating a variety of clerical/administrative functions, such as, data processing, inventory control, distributing or reproducing reports; prepares agenda items, attends department meetings, and coordinates reports for various types of project meetings; provides support for PG&E litigation efforts including document management and various validation and analytical tasks; responsible for tracking consultant expenditures and progress of work plans in the City's acquisition of the PG&E owned distribution grid in San Francisco; responsible for preparing PowerPoints, reports, letters, memos and other documents under the direction of managers and analysts in the FAAA group; and performs related duties and responsibilities as assigned.

ESSENTIAL FUNCTIONS:

·         Provide administrative support for FAAA contracts, purchase orders, software licenses, as-needed contracts, and subscription services for power prices/weather.

·         Provide Administrative and Analytical support for new and special projects

·         Provide support for development and maintenance of Business Process documentation.

·         Filing/records retention; organizing physical and electronic files/documents/data.

·         Coordinate Training Workshops for staff and submit travel and training requests for outside workshops, conferences, and events. 

·         Provide information about the specific job opening.

·         Monitor and maintain the FAAA group budget. Work with management to develop, revise, monitor and report budget balances. Serve as point of contact for budget staff.

·         Monitor and validate consultant expenditures in support of the Acquisition project and on-going litigation at FERC and the CPUC.

·         Support and monitor project plans for Public Power Current Ops and Expansion Operational Readiness.

·         Prepare PowerPoints, memos, reports, letters, and other documents under the direction of managers and analysts in the FAAA group.

·         Class 1840 Junior Management Assistant performs other related duties as required.

Qualifications

MINIMUM QUALIFICATIONS:

Education: Possession of a baccalaureate degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education, or related field, or other areas closely related to specific department program or function. Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

APPLICANTS MUST MEET THE MINIMUM QUALIFICATION REQUIREMENT BY THE FINAL FILING DATE UNLESS OTHERWISE NOTED.

Desirable Qualifications:

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

• Bachelor’s degree in Business Administration, Finance, Economics, Engineering or related field.
• Experience working in an office environment.
• Experience working in a public utility, municipal utility or regulatory body.

VERIFICATION OF EDUCATION AND EXPERIENCE:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

NOTE: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Additional Information

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

 Applications for City and County of San Francisco jobs are ONLY accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

·         Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. FAILURE TO RECEIVE THIS EMAIL MEANS THAT THE ONLINE APPLICATION WAS NOT SUBMITTED OR RECEIVED.

JOB ANALYST INFORMATION: If you have any questions regarding this recruitment or application process, please contact the job analyst, Anna Owens, by email at aowens@sfwater.org.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.