Job Description

Under general supervision, the 1634 performs difficult bookkeeping and financial record keeping operations within complex accounting systems and may direct the work of other clerical staff. The person selected for this position will be required to interpret, enforce and carry out existing policies and procedures relative to financial record keeping activities; make regular contacts with other departmental personnel and the general public in connection with bookkeeping and financial operations; prepare and maintain a variety of complex financial and bookkeeping records and reports; post, adjust, and balance entries to ledgers; verify the correctness of accounting documents; respond to inquiries and provide financial information; organize and file source documents; perform operations involving automated accounting systems and spreadsheet programs and perform related duties as required.

Essential duties of the job include but are not limited to:

• Process financial, accounting, budget, general ledger, payables, purchasing, encumbrance and other transactions using PeopleSoft
• Ensure accurate and timely recording of financial data in compliance with Controller’s policies and procedures
• Perform financial data cleanup
• Generate reports and queries as needed to support tasks using Oracle Business Intelligence, PeopleSoft Query, and PeopleSoft nVision
• Prepare GASB 84 and 87 related spreadsheets and audit binders
• Assist in year-end closing
• Assist with preparation of reports and financial audits, preparation of the Comprehensive Annual Financial Report (CAFR), and reporting to other government agencies, as needed.
• Provide feedback and clerical support on Policies and Procedures in use or proposed by the Controller’s Office or other department
• Act as a liaison between City departments and AOSD
• Review and manage 10-Key to foot and cross foot financial statements
• Compile CAFR draft binder for the Controller, senior management, and external auditors
• Research information in PeopleSoft and the City’s legacy financial system
• Reconcile various accounting and financial reports between different sources and systems, including between the legacy accounting system and current PeopleSoft system
• Respond verbally and in writing to phone, email and in-person questions and requests for information from the public and staff from other departments
• Sort and file various accounting, financial and system documents
• Train Controller’s and departmental staff as assigned
• Create reports and logs using Excel, Word, PowerPoint, or other software.
• Direct work of other clerical staff
• Assumes FAST assignments as needed
• Other duties as required

Qualifications

1. Two (2) years (equivalent to 4,000 hours) of verifiable experience in a position supervising and directing accounting and/or financial transaction functions. OR
2. Fours (4) years (equivalent to 8,000 hours) of verifiable experience processing financial and accounting matters (e.g., cost records, deposits, expenditures, allocations), bookkeeping, and/or financial record keeping. Such experience typically includes verifying correctness of financial documents, maintaining expenditure records and reconciling subsidiary accounts. Substitution of Experience: 30 semester units / 45 quarter units of coursework from an accredited college or university with a minimum of 12 semester units (or equivalent quarter units) in accounting may be substituted for up to one (1) year of the required experience as described in #1 or #2.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Additional Information

INTERVIEWS:  Selected candidates will be invited to participate in one or more interviews at the Controller’s Office.

ADDITIONAL INFORMATION REGARDING EMPLOYMENT WITH THE CITY AND COUNTY OF SAN FRANCISCO:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

EXAM ANALYST INFORMATION: If you have any questions regarding this recruitment or application process, please contact the exam analyst at KARENA.PHUNG@SFGOV.ORG

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.