Job Description

1. Manages and directs assigned staff performing complex payroll/personnel duties using computerized systems, including the maintenance and control of complicated payroll/personnel records. 
2. Supervises staff, and assigns and evaluates work performed in areas such as time reporting, payroll and personnel processing, human resources functions, and position control systems. 
3. Interprets and implements pertinent laws, ordinances, regulations, policies and procedures to clarify and expedite payroll and personnel processing.
4. Develops and updates procedures and techniques for payroll and related personnel functions; writes new procedures for the implementation of policies; maintains expenditure records; may prepare budget and statistical data.
5. Provides customer service to employees or members of the general public.
6. Determines and verifies proper salary payment in compliance with prescribed rules and regulations, such as various government codes, charter provisions, and union contracts; maintains related accounting controls for audit purposes.
7. Reconciles and maintains position control systems; reviews, updates, and approves the processing of status changes, such as new hires, transfers, leaves of absence, and separations of personnel.
8. Prepares payroll/personnel reports, memos, and responses to correspondence and telephone inquiries regarding a wide variety of salary and payroll/personnel matters.  
9. Confers with other departmental personnel and representatives of other agencies/organizations in connection with the various laws, codes, rules, and regulations applicable to particular departmental payroll/personnel operations.
10. Runs, monitors, and assigns all payroll adjustments through FreshService ticketing system for the Payroll Division.
11. Involved in the planning and development of large projects by the Payroll Division to include mapping out final processes and procedures and implementation.
12. Demonstrated extensive knowledge of pre- and post-tax deductions, tax rates and limits, and leave balances to effectively process all payroll adjustments, overpayments, and W/C and SDI supplementation.
13. Demonstrated extensive knowledge of NACHA rules and banking regulations as they pertain to same day ACH, submittals and reversals.
14. Demonstrated extensive knowledge of Time and Labor and Absence Management rules, on-cycle/off-cycle and pushup payment processes in People & Pay system.
15. Monitor daily off-cycle payment processes to ensure payments processed and paid on time.

Qualifications

EXPERIENCE: Five (5) years of progressively responsible clerical and office experience in the preparation and maintenance of detailed and complex payroll and personnel records and reports, including at least two (2) years of responsible supervisory experience.

SUBSTITUTION: Completion of thirty (30) semester / forty-five (45) quarter units of coursework, with a minimum of twelve (12) semester/eighteen (18) quarter units of coursework in business administration, accounting, mathematics, human resources, or a closely related field may substitute for one (1) year of the required non-supervisory experience.

Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association may substitute for one (1) year of the required non-supervisory experience

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

VERIFICATION: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

EXAMINATION PLAN: SUPPLEMENTAL EXAMINATION (100%)

All applicants must complete the Supplemental Questionnaire. Information provided by qualified candidates on the supplemental questionnaire will be used to evaluate qualified candidates and measure knowledge, skills and/ or abilities in job-related areas for job class 1226. 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Additional Information

All your information will be kept confidential according to EEO guidelines.

SPECIFIC INFORMATION REGARDING THIS EXAMINATION PROCESS ARE LISTED BELOW.

• APPLICATION OPENING - December 3, 2021
• APPLICATION DEADLINE - December 17, 2021
• 1226 Compensation Range
• EXAMINATION PLAN for this recruitment consists of a Supplemental Questionnaire weighted at 100% of the candidates exam score.
• ELIGIBLE LIST DURATION resulting from this examination process will be six (6) months.
• CERTIFICATION RULE for the eligible list resulting from this examination will be Rule of Three (3) Scores
• EXAM TYPE: Combined Entrance and Promotive

ADDITIONAL INFORMATION REGARDING EMPLOYMENT WITH THE CITY AND COUNTY OF SAN FRANCISCO:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

EXAM ANALYST INFORMATION: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Vicente Centeno at Vicente.Centeno@sfgov.org 

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.