Job Description

Project: Wastewater Enterprise Recruitment and Hiring Process Review and Assessment Project

Under the Business Strategy and Performance Division Manager, the 1840 Jr. Management Assistant will assist Wastewater (WWE) personnel, including the WWE Assistant General Manager, division managers, supervisors, HRS staff, and other internal and external stakeholders related to hiring and recruitment matters. This position will provide needed assistance related to critical hiring needs by providing analytical and administrative support in updating WWE's hiring and recruitment processes and procedures.

Essential Functions:

1. Serves as part of the Wastewater Enterprise (WWE) Departmental Personnel Liaison (DPL) team
2. Working independently, performs analytical and administrative management functions in the areas of recruitment operations associated with this project.
3. Review current WWE staffing needs, administrative hiring process and related requirements
4. Identifies and recommends new and effective timelines associated with hiring requests and enterprise-wide staffing needs.
5. Develops effective and concise methods for assisting divisional hiring managers with recruitments and making strategic recommendations.
6. Reviews and conducts research related to project implementation, tracks progress and identifies issues requiring review and reassessment.
7. Creates, tracks, and implements new and updated processes methods and tools for effective recruitment and hiring processes.
8. Assists in the preparation and coordination of quarterly hiring plans and priorities, and position hiring tracking
9. May supervise and evaluate clerical and technical support staff by delegating and reviewing work assignments, counseling, and assisting on performance evaluations, and coordinating duties to ensure that procedures, policies, and regulations are followed.
10. Gathers information, plans, organizes, compiles, coordinates, and submits necessary reports and paperwork; Updates hiring process tracking documents and reports
11. Assists with advising hiring managers on policies and procedures related to hiring and selection in consultation with Human Resource Services
12. Coordinates with WWE managers and subject matter expert interview panelists to gather and complete documents in preparation for candidate interviews
13. Administers hiring, interview and selection processes using Departmental work flows and City applicant tracking applications (i.e., Smart Recruiters)
14. Schedules and coordinates in-person and video conference interviews, assists with administration of interview process
15. Reviews interview scoring documentation for completeness, compiles required candidate in hiring process information, and submits complete selection packets
16. Assists with Enterprise-wide administrative needs.
17. Other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS

Education: Possession of a baccalaureate degree from an accredited college or university.

Substitution : May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications: The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

• Experience coordinating personnel recruitment functions in a large public agency
• Experience working in the public sector and familiarity with Civil Service Rules, City policies and processes and union agreements
• Experience/familiarity with Smart Recruiters applicant tracking system used to manage and communicate with candidate pools and schedule interviews
• Experience managing time-sensitive tasks using workflows, sound business tools and practices
• Proficiency in computer applications --- including Microsoft Office, Excel, Outlook, or similar e-mail, word processing, spreadsheets, or database programs –-- to prepare correspondence, reports, and other documentation
• Familiarity generally with the job tasks and responsibilities of personnel working in wastewater operations, industrial, or construction facilities
• Ability to identify and resolve problems proactively and creatively
• Excellent organizational skills
• Strong written and verbal communication skills

Verification of Education and Experience:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Education verification information on verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Additional Information

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and updated. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Job Analyst Information: If you have any questions regarding this recruitment or application process, please contact the job analyst, Anna Owens and aowens@sfwater.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.