Job Description

APPOINTMENT TYPE: This temporary-exempt position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

BACKGROUND: The 9920 Public Service Aide – Assistant to Professionals position in the Public Service Aide series is designed to offer various types of trainee or entry level employment opportunities in a variety of settings. These positions provide an introduction to career options and role models while allowing incumbents to learn about the work environment. Some positions may be allocated for participants in special programs designed to reach disadvantaged youth, those who have encountered difficulty in obtaining employment, or other special populations.

INTERNSHIP DESCRIPTION: There is one internship position available with the Office of the Controller’s Accounting Division. The knowledge gained in the internship can be utilized in one of the several classifications within the Accounting Division: 1630 Account Clerk; 1820 Jr. Administrative Analyst; 1840 Jr. Management Assistant; 1649 Accountant Intern.

The Supplier Management Policy Unit (SMT) is in charge of maintaining and updating Citywide supplier records, updating Citywide accounting policies and procedures, and assisting accounting systems training.  SMT also supports Controller’s Office Accounting Division in many other areas including data cleanup, financial reporting, interdepartmental billing, and other reconciliation and administrative tasks.

DUTIES: Under immediate supervision, essential duties include, but are not limited to the following:

• Performs office related responsibilities, including: data entry, filing supplier documents, scanning documents, calling suppliers, responding to supplier inquiries, emailing suppliers, and others with the SMT Unit.
• Assists in preparing accounting entries related to reconciliation activities with both units. Prepares and processes data as well as data clean up with both units.
• Work with staff to ensure accuracy of data with both units.
• Utilize personal computer applications, including spreadsheet, database, statistical software packages, and web search and information methods to access data, perform data entry and analysis with both units.
• Establishes constructive working relationships with various city employees, management, and the general public with both units.
• Provides departmental assistance to ensure accurate and timely recording and analysis of financial information in the City’s accounting system (PeopleSoft Financials & Procurement) including cash disbursement, bank deposit and bank reconciliation in compliance with Controller’s policies and procedures.
• Verify, validate, outreach, and onboard suppliers onto Zelle for a new payment method option
• Assist in delegated authority cleanup project

INTERN MENTORS AND SUPERVISORS: During the appointment, Public Service Aides are assigned a Mentor and Supervisor to guide and train them. In some cases, the Mentor and Supervisor can be the same person. Mentors and Supervisors work closely together to provide Interns with comprehensive, quality training.

Qualifications

30 semester units (or 45 quarter units) of coursework from an accredited college or university.

DESIRABLE QUALIFICATIONS: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring:

• Strong interest in government/accounting/finance
• Experience in providing clerical support or customer service in a professional office setting
• Excellent computer skills/ knowledge in Excel
• Excellent oral and verbal communication

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment. For details on how it is applicable to your employment, please click here

VERIFICATION: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

NOTE: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Additional Information

All your information will be kept confidential according to EEO guidelines.

SPECIFIC INFORMATION REGARDING THIS EXAMINATION PROCESS ARE LISTED BELOW.

• APPLICATION OPENING - November 30, 2021
• APPLICATION DEADLINE - December 14, 2021
• COMPENSATION: $22.65 Hourly

ADDITIONAL INFORMATION REGARDING EMPLOYMENT WITH THE CITY AND COUNTY OF SAN FRANCISCO:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

ANALYST INFORMATION: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Kira Sanchez at KIRA.SANCHEZ@SFGOV.ORG

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.