Sorry, this listing is no longer accepting applications. Don’t worry, we have more awesome opportunities and internships for you.

0923 SUBSIDY ADMINISTRATION MANAGER - Department of Homelessness and Supportive Housing

City and County of San Francisco

0923 SUBSIDY ADMINISTRATION MANAGER - Department of Homelessness and Supportive Housing

San Francisco, CA
Full Time
Paid
  • Responsibilities

    Job Description

    WHAT YOU’LL BE DOING Under direction, the Housing Subsidy Team Manager leads the Department's rapid rehousing for all adults, youth, and families with children, flex housing subsidies, Housing Ladder and HUD Continuum of Care housing subsidy programs.  The Housing Subsidy Team Manager supervises, trains, and evaluates HSH's program staff to support a positive team environment.  This position is a part of HSH's Leadership Team and works closely with its directors and managers to implement HSH's strategic goals.

    ESSENTIAL DUTIES AND RESPONSIBILITIES • Coordinates the Department of Homelessness and Supportive Housing’s (HSH) implementation of population-specific housing, federal subsidy administration, and supportive services activities. • Plans, organizes and manages day-to-day operations of HSH's Federal Housing Assistance program portfolio, including supervising multiple Program Analysts and their staff. • Works with United States Department of Housing and Urban Development (HUD) on Continuum of Care (CoC) program policies and administration. •    Works with state and local funders on the development and implementation of flexible and scattered site housing subsidy programs. • Works collaboratively with other divisions and City departments, including the San Francisco Housing Authority and the Mayor’s Office of Housing and Community Development on complex systems and program development. • Integrates evidence-based practices into program and service delivery. • Provides oversight of ongoing program administration activities; including procurement, reports, budgets, work plans, monitoring, staff recruitment, communications, and administrative responsibilities to support the initiatives. • Coordinates with funders to meet requirements, including preparation of quarterly and annual reports and attendance of mandatory meetings. • Provides direct oversight of population-specific housing assistance, subsidy administration, and services staffing and contracts within HSH. • Supports collaboration and information sharing within HSH divisions and City departments, as well as external agencies and/or community groups. • Develops and monitors Memoranda of Understanding (MOU) and contracts. • Monitors training quality and technical assistance needs. • Evaluates housing assistance policies and procedures, identifies and analyzes problems and issues and may implement and document new procedures within HSH. • Monitors compliance with funding requirements and oversees contractor monitoring. • Prepares team for audits, ensures all documents are in place. • Aids in implementing HSH's five-year strategic framework.  

  • Qualifications

    Qualifications

    MINIMUM QUALIFICATIONS

    Applicants must meet the following minimum qualification requirements by the final filing date unless otherwise noted.

    EDUCATION: Possession of a Bachelor’s degree from an accredited college or university; AND

    EXPERIENCE: Five (5) years of professional experience in homelessness and/or supportive housing.

    SUBSTITUTION: Additional qualifying experience may substitute for the degree requirement on a year-for-year basis for up to two (2) years.  One year (2000 hours) of qualifying experience will be considered equivalent to 30 semester units/ 45 quarter units. Possession of a Master’s degree (or advanced graduate degree) from an accredited college or university in social work, psychology, public health, business administration, public administration, non-profit management, or a closely related field may substitute for one year of experience. 

    DESIRABLE QUALIFICATIONS: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

    • Knowledge of different housing models, particularly Rapid Rehousing and Flex Pool Housing.
    • Minimum of two (2) years of supervisory experience, preferably supervising other supervisors. 
    • Experience with homeless families, single adults, seniors, and transitional aged youth, or other marginalized populations.
    • Academic degree specializing in social work, psychology, public health, business administration, public administration, non-profit management, or a closely related field.
    • Experience managing large contracts and/or grants, including the procurement process, monitoring of contracts and reporting.

     

    VERIFICATION OF EDUCATION AND EXPERIENCE: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verication

    NOTE: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

    Additional Information

    SELECTION PROCEDURES/EXAMINATION REQUIREMENTS:

    This is a Position Based Test conducted in accordance with Civil Service Rule 111A.

    Supervisory Test Battery: (Weight: 40%) Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication & Conflict Management. For more information about this Supervisory Test (and a suggested reading list) please visit: http://www.sfdhr.org/index.aspx?page=325

    A passing score must be achieved on the Supervisory Test Battery in order to continue in the selection process.

    This is a standardized examination, and, therefore, test questions and answers are not available for public inspection or review.

    Scores attained on the Supervisory Test Battery will be valid and "banked" for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Supervisory Test Battery. The Supervisory Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Supervisory Test Battery, your score will be automatically applied to that announcement, However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Supervisory Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Supervisory Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent. Training and Experience Evaluation (Weight: 60%): Candidates who pass the Supervisory Test Battery will be sent a Supplemental Questionnaire that must be completed by the set date. Candidates will be evaluated on their relative knowledge, skill and ability levels in job-related areas. A passing score must be achieved on the Supplemental Questionnaire in order to be placed/ranked on the Eligible List. 

    Eligible List/score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. 

    The duration of the eligible list resulting from this examination process will be six (6) months, and may be extended with the approval of the Human Resources Director. 

    Certification:  The certification rule for the eligible list resulting from this examination will be Rule of the List. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

    SALARY RANGE: $124,072 to $158,366 APPLICATION OPENING: 10/8/21

    APPLICATION DEADLINE: 10/25/21

    CONTACT: Please email nikki.chew@sfgov.org if you have any questions about this recruitment.

    All your information will be kept confidential according to EEO guidelines.

    Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

    All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. 

    TERMS OF ANNOUNCEMENT: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website.

    The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

    STATEMENT ON EQUITY, DIVERSITY, AND INCLUSION: At the City and County of San Francisco, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for what they say and do to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.

    TUBERCULOSIS SCREENING: Prior to appointment, applicants may be required to take a tuberculosis (TB) screening test.

    ADDITIONAL INFORMATION REGARDING EMPLOYMENT WITH THE CITY AND COUNTY OF SAN FRANCISCO:

    Information About The Hiring Process

    Conviction History

    Employee Benefits Overview 

    Disaster Service Worker

    ADA Accommodation

    Veterans Preference

    Seniority Credit in Promotional Exams

    Right to Work

    Copies of Application Documents

    CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

    The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

    Carol Isen - Human Resources Director

    CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

    The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

    Carol Isen - Human Resources Director

  • Industry
    Government Administration