Job Description

ESSENTIAL RESPONSIBILITIES:

Financial

• Works with SFAC accounting staff, City Controller’s Office and other City Departments to properly process purchase orders and payments to vendors, contractors, artists and interns
• Provides regular financial reports to the Galleries Director
• Assists artists and contractors with the process of becoming compliant suppliers in the City’s financial system

Exhibitions

• Develops exhibition and deadline calendar with the Gallery Director
• Works closely with the SFAC Lead Preparator to secure contract preparator labor, rental equipment, AV purchases, installation and facility supplies
• Manages the documentation of the exhibitions and public programs
• Orders catering and hospitality items for events
• Creates/designs and ensures the production and installation of all didactic exhibition signage

Public Programs

• Assists with event logistics including outreach; site/permit reservations; day-of event coordination with vendors, artists, and community partners

PR and Marketing

• Participates in the agency-wide Communications Committee which sets goals and implements strategies to gain greater public exposure for the work of the SFAC
• Executes web site updates and social media posts
• Formats images and text for use on the website and in web announcements
• Coordinates the printing and delivery of all promotional collateral
• Database Management and Archive
• Manages and enters artist, vendors and partner information data into the SFAC Salesforce database

Intern Management

• Build and maintain relationships with various regional academic institutions for intern recruitment
• Manage relationship with City internship program, Opportunities for All
• Manages the orientation, day to day work and schedule of the interns

General Responsibilities

• Speaks about Galleries exhibitions to school classes and other groups who attend exhibitions as needed
• Provides front desk visitor services at the Main Gallery
• Orders all office, maintenance and installation supplies
• Attends SFAC and Galleries staff meeting
• Is a liaison to the community representing the Galleries and the City of San Francisco

Qualifications

DESIRED SKILLS AND ABILITIES

• Bachelor’s Degree in an arts related field.  Masters in Arts Administration or Museum Studies also desired.
• Understanding and interest in contemporary art
• Excellent editing, grammar, written and verbal communication skills
• Financial processing experience
• Strong organizational skills
• Customer service experience
• Microsoft Office programs experience
• Proficient in Adobe Photoshop and InDesign
• Events coordination

Minimum Qualifications

• Possession of a baccalaureate degree from an accredited college or university with major coursework in an arts related field; degrees with major coursework in public or business administration, accounting, finance, economics, social sciences, education, or related field also meet minimum qualifications.
• Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Additional Information

SALARY:  $73,086 - $88,894 ANNUALLY

FILL TYPE: EXEMPT 

WORK HOURS: FULL-TIME TUESDAY - SATURDAY 9-5:30, OCCASIONAL EVENING WORK WILL BE REQUIRED. 

All your information will be kept confidential according to EEO guidelines.

Additional Information

•Benefits Overview

•MEA Benefits

•Conviction History

•Other Information about the Hiring Process

•Disaster Service Workers

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.