Job Description

Under general supervision of the BHS CalAIM Documentation Initiative Training Officer, the Junior Management Assistant, performs general administrative and/or management functions with rotating assignments. Examples of important and essential duties:

• Support the development and implementation of training plans including timelines, learning objectives, training methods, before-after training evaluation materials, etc
• Support training registration and other logistics
• Prepares agenda items, attends department meetings, and/or makes presentations at various types of meetings. May assist in scheduling of some of those meetings.
• Gathers, compiles, analyze data and prepares reports using database programs, spreadsheets, various word processing applications.
• Assists in the analyses of plans, monitor training participants' satisfaction, other outcomes and reviewing related information either manually and/or electronically, reviewing documentation, prioritizes tasks and guidelines in order to accurately relay information to department supervisors.
• Coordinate the distribution of marketing materials.

Positions in Class 1840 Junior Management Assistant may perform other duties as assigned.

Qualifications

MINIMUM QUALIFICATION (REQUIRED): EDUCATION: Possession of a baccalaureate degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education, or related field, or other areas closely related to specific department program or function. Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Essential duties require the following physical skills and work environment: ability to stand for a prolonged period of time, drive to various training sites, use various computer software and equipment, and lift and move up to 25 pounds.

DESIRED QUALIFICATIONS (OPTIONAL):

• Lived experience* with the diverse communities served at DPH, including Black/African American, Native American, Asians/Pacific Islander, Latina/o/e/x, LGBTQI+, recent immigrants, individuals with various socioeconomic status, sexual orientation, gender identity, and physical and mental health needs.
• Ability to organize, collaborate and develop working relationships with diverse staff, communities, and organizations. Excellent interpersonal and communication (verbal and written) skills
• Outstanding oral and written communication skills. 
• Exceptional organizational and prioritization skills. 
• Experience coordinating trainings or other learning events.

*Lived experience is defined as personal knowledge about the world, traits, and/or skills gained through direct, first-hand involvement in everyday events, and may include experienced gained through interactions with family, friends, neighbors, schools, programs, congregations, community activities, paid or unpaid work with specific communities. At DPH, we value the lived experience of our employees that serve diverse communities, including Black/African American, Native American, Asians/Pacific Islander, Latina/o/e/x, LGBTQI+, recent immigrants, individuals with various socioeconomic status, sexual orientation, gender identity, and physical and mental health needs.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

VERIFICATION: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at here.

One year of full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

NOTE: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Additional Information

HOW TO APPLY Applications for City and County of San Francisco jobs are only accepted through an online process. Select the “I’M INTERESTED” button located at the top right of this page. Then, follow the directions on the screen.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A CITY AND COUNTY OF SAN FRANCISCO COMPLETED APPLICATION FOR THIS POSITION OR ANY POSITION.

ADDITIONAL INFORMATION REGARDING EMPLOYMENT WITH THE CITY AND COUNTY OF SAN FRANCISCO:

COVID-19 Policies Personal Protective Equipment (PPE) Medical Examination Prior to Hiring Electronic Health Record (EHR) Licensure/Certification/Registration Note on ICARE Other Conditions of Employment and Important Information Information About the Hiring Process Conviction History Employee Benefits Overview Equal Employment Opportunity Disaster Service Worker ADA Accommodations Veteran's Preference Seniority Credit in Promotional Examinations Right to Work Copies of Application Documents Diversity Statement

If you have any questions regarding this recruitment or application process, please contact Diane Zhou at diane.zhou@sfdph.org or (415) 554-2913.

All of your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.