Job Description

Under general direction of the Deputy Director of Finance and Administration, the Contracts and Procurement Manager leads the procurement of goods and professional services for the Port and manages, tracks and reports on contracts under Administrative Code Chapter 21 professional services and Chapter 6 construction contracts for alternative delivery methods.

For the procurement of professional services contracts, this position manages the development and release of Requests for Proposals (RFPs), consultant/contractor selection, and negotiations to final contract. The position also supports and advises the Real Estate and Development division on development, leasing and selection of RFPs for certain development opportunities. The Contracts and Procurement Manager supervises four positions and regularly reports to senior management and the Port Commission on LBE utilization and other policy matters. The position is also responsible to making recommendations for improving internal contracting processes, flexibility, efficiency, equity and LBE participation.

The essential duties of this position include the following:

• Administers procurement function for Port divisions by implementing policies and procedures for contracts and commodity procurements to ensure compliance with applicable laws and regulations.
• Oversees the evaluation of proposals and bids for contractual services.
• Directs the review of solicitations and bid evaluations for contracts.
• Manages the resolution of bid protests and any other disputes related to the contracting process, including negotiating final contracts, overseeing processing of contracts through appropriate City departments, and documenting new contracts in PeopleSoft Procurement.
• Supports outreach to consultants and contractors to maximize use of Local Business Enterprises (LBEs) in new contracts.
• Monitors compliance with departmental and citywide goals and requirements for Local Business Enterprise and Local Hire.
• Represents the section/division and Department on Port and citywide projects and before boards and commissions and related committees.
• Recommends procedures to improve contract administration and processes for procuring commodities and services for both the Port as well as potential LBE providers of those commodities and services.
• Ensures appropriate training and communication on changes to codes, policies, and procedures that affect contracting and procurement.
• Serves as the subject matter expert on information management systems that support contracting and procurement.
• Resolves complex contracting and procurement issues in collaboration with departmental managers, project managers, architects, engineers, attorneys, and other City agencies.

Qualifications

Education

Baccalaureate degree from an accredited college or university.

Experience

Five (5) years of recent and verifiable full-time professional level contract administration experience in the areas of contractor solicitation and selection, contract development and production, review and processing of approvals, and contract maintenance.

License and Certification

Possession of a valid California driver’s license (to be presented at time of appointment). Employees must be insurable under the Port’s automobile liability insurance. Insurability must be maintained throughout employment.

Substitution

Education Substitution: Additional work experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years). One (1) year is equivalent to thirty (30) semester units/forty-five (45) quarter units.

Experience Substitution : Possession of a Juris Doctorate (J.D.) or Master's degree from an accredited college or university in business administration, management, law, or closely related field may substitute for one (1) year of the required experience as described above.

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

The Ideal Candidate will have:

• At least one (1) year of supervisory experience of professional staff in the area of procurement or similar field.
• Knowledge of contract compliance, contracts and grants.
• Knowledge of contracting processes or contracting systems.
• Ability to manage time and workload proactively and effectively.
• Direct work experience with state and local government.
• Excellent organizational skills.
• Exemplary attention to detail and thoroughness.
• Outstanding written and oral communication skills.
• Strong ability to communicate with diplomacy and conduct meetings with various stakeholders, within and outside of the department.

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Additional Information

Compensation: The normal annual salary range is $131,248 - $167,492. Appointment above the maximum of the normal range may be considered based on documented and substantiated recruitment and retention issues or exceptional skills. A special approval process is necessary for appointment above the normal salary range. Further compensation information about this class is available in the compensation manual.

Benefits : The City and County of San Francisco offers a comprehensive benefit program for its Managers. For complete details, please visit:https://sfdhr.org/MEA-Miscellaneous-Benefit-Summary

_ Selection Procedures:_
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ): (Weight: Qualifying)

This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire Evaluation: (Weight: 100%)

Qualified candidates will be sent a Supplemental Questionnaire after the closing of this filing period. Applicants will be given a deadline to return the Supplemental Questionnaire. The Supplemental Questionnaire is designed to measure knowledge, skills, and/or abilities in job-related areas which have been identified as critical for positions in class 0923 Contracts and Procurement Manager, Port of San Francisco.

Failure to complete these steps by the established deadlines will result in disqualification. ** __** All applicants’ responses to the Supplemental Questionnaire are subject to verification.

A passing score on the Supplemental Questionnaire must be achieved in order to be placed/ranked on the Eligible List. Candidates will be placed on the eligible list in rank order according to their final score.

Eligible List/Score Report:

A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be twelve (12) months and may be extended with the approval of the Human Resources Director.

Certification Rule:

The certification rule for the eligible list resulting from this examination will be Rule of the List.

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the “Apply Now" button and follow instructions on the screen

Recruitment Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Sadia Afandi at sadia.afandi@sfport.com.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

All your information will be kept confidential according to EEO guidelines.

_ CONDITION OF EMPLOYMENT:_ All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.