Job Description

POSITION DESCRIPTION:

Under the direction of the Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG) Chief Executive Officer (CEO), this position provides direct administrative support, assists in the design and implementation of management policy, and performs a variety of special analytical and administrative projects.  Key functions include evaluating and problem solving operational issues that have a hospital-wide impact, establishing and maintaining effective liaisons with operating units within SFGH, assisting in the development and implementation of strategic planning, policy and procedures for  hospital leadership and governing body, serving on various ZSFGH committees and represents the ZSFGH CEO at meetings, hearings, and conferences of various boards, commissions and agencies as designated, assisting in the development and preparation of internal and external communications for the ZSFGH CEO, designing and conducting analytical and evaluative studies, including fiscal and budgetary analyses of existing and anticipated programs, planning, analyzing and coordinating the development and implementation of administrative policies and procedures, reviewing existing operational policies and procedures for compliance with regulations and the goals of the Hospital and the Department of Public Health, facilitating and coordinating projects that require participation and input from Senior-level leadership, overseeing, managing, and directing an administrative team, preparing the assigned budget and manages and oversees various grant-funded projects with the ZSFGH Foundation, Engages with the SFGH Foundation on fiscal and operational planning, taking responsibility for the ZSFGH True North strategy deployment, including executive committee strategic goal and direction setting for annual planning, and acts as the CEO’s governance liaison to orchestrate and oversee Joint Conference Committee (JCC) content and submissions, serves as the leadership chapter head for Joint Commission visits preparation, reporting and data oversight.

ESSENTIAL DUTIES:

1. ZSFG True north strategy deployment including executive committee, strategic goal and direction setting for annual planning.
2. Foundation management – oversees hearts grants, A&E process, re-allocation request with foundation, ZZPCQI project oversights. Data center liaison and engagement oversees submission process for DPH budget book and ZSFG OSHPD.
3. Governance--orchestrates and oversees JCC content, submissions, etc. Leadership chapter head for Joint Commission visits prep. CEO reporting and data oversight.
4. Administrative and Staff Engagement: crafts MOUs as needed, oversees ZSFG MCCP internal process, refresh of org charts, oversees combined charities, leads preparation on annual dinners, exec sponsorship of CHEARS.
5. Annual Report: collects, validates, and prepares data and reports. Oversees annual report for policies approvals.
6. Management of administrative and analyst staff

The Chief of Administrative Services (0931 Manager III) performs other duties as assigned or required.

Qualifications

REQUIRED MINIMUM QUALIFICATIONS (ALL CANDIDATES MUST VERIFY THAT THEY MEET ALL THREE ELEMENTS BELOW—EDUCATION, EXPERIENCE, AND SUPERVISION OF PROFESSIONAL STAFF)):

1         EDUCATION: Possession of a bachelor’s degree from an accredited college or university, AND  

2         EXPERIENCE: Five (5) years of verifiable professional experience in hospital administrative experience to include project oversight and data oversight and reporting, of which three (3) years must include experience supervising professionals.

EDUCATION SUBSTITUTION: Additional experience as described above may be substituted for the required degree on a year-for-year basis up to a total of two (2) years. One year is equivalent to thirty (30) semester or forty-five (45) quarter units.

NOTE: One year of full-time employment is equivalent to 2,000 hours of qualifying work experience (one year if performed full-time at 40 hours per week). Any overtime hours that were worked above 40 hours per week are not included in the calculation to determine qualifying hours worked.

Applicants must meet the minimum qualification requirements by the final filing date unless otherwise noted.

DESIRED QUALIFICATIONS The stated desired qualifications listed below may be used to identify job finalists at the end of the selection process after candidates are referred for selection:

• Master's degree from an accredited college or university in healthcare, health administration, public health, business administration, or a closely related field
• Experience with grants management and oversight

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Verification of Education Verification of Experience

Additional Information

TESTING: Departments will determine appropriate selection procedures for this position. Final candidate(s) will be invited to take the Management Test Battery (MTB). The exam results will be for departmental informational purposes only.

CONFIDENTIALITY: All personal information will be kept confidential according to EEO guidelines.

LICENSURE/CERTIFICATION/REGISTRATION: Valid licensure/certification/registration as a requirement to perform this job must be kept current throughout length of employment. Failure to demonstrate/show proof of possession of required valid licensure/certification/registration may result in dismissal and/or termination of employment.

NOTE ON ELECTRONIC HEALTH RECORD (EHR): The Department of Public Health (DPH) is implementing a unified Electronic Health Record (EHR) system and DPH employees must demonstrate competency in the use of the system that is appropriate for their classification as a condition of employment.  

PERSONAL PROTECTIVE EQUIPMENT (PPE): Some positions in the Department of Public Health will require the use of personal protective equipment (PPE), including but not limited to gloves, gowns, eye and face protection, and face-fitting respirators. The requirement for the use of PPE may come on short or no notice. Facial hair or any condition that interferes with a face-fitting respirator’s seal (i.e. comes between the sealing surfaces of the respirator and the wearer’s bare skin) is not permitted when face-fitting respirators are worn, including during initial or periodic respirator fit-testing. Employees who choose not to shave and do not have either American Disabilities Act (ADA) or Equal Employment Opportunity (EEO) Accommodations do not have the right to alternate work assignments or the option of using a loose-fitting Powered Air Purifying Respirator (PAPR) in place of a Face Fitting Respirator.  

MEDICAL EXAMINATION/DRUG TESTING: Prior to appointment, at the Department's expense, applicants may be required to take a tuberculosis (TB) screening test, a medical examination and/or drug test.

EQUITY, DIVERSITY, AND INCLUSION: All employees are required to participate in the Department of Public Health's work in equity, diversity, and inclusion through:

• Commitment to providing first-class care and service to all members of the DPH service population, with heightened sensitivity and awareness to racial, ethnic, and culturally diverse members of the DPH’s workforce and patient populations.
• Desire and commitment to lead and participate in antiracism, racial justice, and equity work that impacts quality of patient care, and improvements in employee experiences; along with the commitment and fortitude to push and drive change in these areas.
• Desire to work with, relate to, serve, and support a diverse workforce and patient population.
• Commitment to health equity with a specific lens and focus on race, ethnicity, gender, sex, and sexuality.

OTHER USEFUL INFORMATION:

• CONVICTION HISTORY
• BENEFITS OVERVIEW
• DISASTER SERVICE WORKERS
• GENERAL INFORMATION CONCERNING CITY AND COUNTY OF SAN FRANCISCO EMPLOYMENT POLICIES AND PROCEDURES
• INFORMATION ON REQUESTING A REASONABLE ADA ACCOMMODATION
• VETERAN'S PREFERENCE
• SENIORITY CREDIT IN PROMOTIONAL EXAMS
• COPIES OF APPLICATION DOCUMENTS
• RIGHT TO WORK

EXAM ANALYST Beata Chapman beata.chapman@sfdph.org 415-544-2912 /01152469

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.