Job Description

Working within the Museum’s administrative team, the 3544 Curator III, Curator of Museum Affairs, supports colleagues in a wide variety of activities inclusive of exhibition scheduling and task management; general museum administration; budget and accounting procedures; hiring documentation; and social media oversight. The position reports to the Assistant Director, Museum Affairs, and has one direct report. The position works with all levels of Museum and Airport staff and has regular communication with outside individuals and organizations.

The essential functions of this classification include, but are not limited to, the following:

• Create and maintain all exhibition and special project timelines in Smartsheet; communicate key dates to Staff; meet regularly with Assistant Director, Exhibitions, and Director and Chief Curator to manage the advance three-year exhibition calendar; call monthly exhibition planning meetings;
• Develop, carry out, and explain administrative methods, policies, and procedures including Museum-specific policies and procedures, Building 674 administration, and ecological sustainability; and facilitate Museum-wide communication;
• Assist in the planning, preparation, implementation, and oversight of the Museum’s budget;
• In partnership with Museum administrative staff, record and reconcile department purchase orders and expenses; provide purchasing and vendor recommendations and guidance to Museum staff based on knowledge of exhibitions and collections activities; maintain accounting files; liaise with Accounting departments to ensure compliance of Museum vendors and Staff; maintain relationships with vendors and service providers;
• In partnership with Museum administrative staff, prepare documentation for personnel actions and functions; liaise as-needed with Airport’s Human Resources department;
• In partnership with Museum administrative staff, prepare contracts, documents, and Commission packages; liaise as-needed with Deputy City Attorneys;
• Supervise the Associate Curator of Public Engagement: review and edit social media posts; research collections and exhibitions; facilitate opportunities for enhanced educational opportunities;
• Identify opportunities within exhibitions, the aviation collection, and/or the public art collection for educational programs;
• Facilitate activities and communication with the American Alliance of Museums, with particular attention given to items pertinent to maintaining accredited status;
• Assist the Director and Chief Curator with the creation and distribution of minutes of quarterly Collections Review Committee and Advisory Board meetings; facilitate regular all-staff meetings;
• Review and edit exhibition text, brochures, and blog posts;
• Stays informed of new developments and initiatives throughout the museum sector;
• Other duties, as assigned.

Qualifications

EDUCATION:

Possession of a Bachelor’s degree from an accredited college or university with major course work in the fine arts, art history, decorative arts, design, history, library science, museum studies, natural history, science, technology, or other closely related disciplines.

EXPERIENCE:

Five (5) years of museum experience.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

DESIRABLE QUALIFICATIONS:

Any of the stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

• Proficiency in Smartsheet, Claris Filemaker, and Microsoft Office Suite
• Knowledge of general museum policies and procedures
• Experience with budgeting and invoice processing
• Ability to communicate clearly verbally and in writing
• Ability and demeanor suited for a fast-paced, detail-oriented work environment

VERIFICATION: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.  All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. 

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. 

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

SELECTION PROCEDURES:

The selection process will include evaluation of applications in relation to minimum requirements.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.  Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates.  If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.

NOTES:  Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.

TRANSPORTATION SECURITY ADMINISTRATION (TSA) SECURITY CLEARANCE: Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission.

Additional Information

TERMS OF ANNOUNCEMENT AND APPEAL RIGHTS:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/. 

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are ONLY accepted through an online process. Visit https://careers.sf.gov/ and begin the application process. 

• Select the “Apply Now" button and follow instructions on the screen 

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com). 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

Recruitment Analyst Information:  If you have any questions regarding this recruitment or application process, please contact the exam analyst, Charlene Cun at charlene.cun@flysfo.com. 

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.