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1840 Jr Management Assistant - Equitable Services and Systems, Office of Racial Equity & Belonging, SF Municipal Transportation Agency

City and County of San Francisco

1840 Jr Management Assistant - Equitable Services and Systems, Office of Racial Equity & Belonging, SF Municipal Transportation Agency

San Francisco, CA
Full Time
Paid
  • Responsibilities

    Job Description

    THE EQUITABLE SERVICES AND SYSTEMS UNIT

    The Equitable Services and Systems unit within the Office of Racial Equity & Belonging Section leads cross-agency projects to coordinate racial and social equity efforts in service delivery, planning and stakeholder engagement. The Equitable Services and Systems team administers processes and projects to understand inequities and underinvestment caused by the transportation sector and related planning efforts. Equitable Services and Systems leads the development and implementation of culturally responsive strategies to reverse inequities or other disparities observed in Black, Indigenous, Latinx, Asian, Pacific Islander and other historically marginalized communities.

    Equitable Services & Systems has a programmatic focus on equitable engagement in agency processes, planning efforts, policies and projects, as well as the integration of racial equity goals in service delivery (including trauma-informed systems to support staff safety and wellbeing), planning, engagement and project delivery processes.

     

    EXAMPLES OF KEY DUTIES OF THE EQUITABLE SERVICES AND SYSTEMS ASSISTANT:

    Reporting to the Equitable Services and Systems Manager, the Equitable Services and Systems Assistant will be responsible for the following core duties:

    1.    Plans, coordinates, delivers and evaluates a series of clerical, outreach, and engagement tasks to facilitate initiative with diverse stakeholders, such as Youth Transportation Advisory Board (YTAB) commitments; Coordination of FY 2022-2023 outreach processes, meeting agenda, and cross-team efforts with YTAB Coordinators and MTA divisions to deliver a customized curricula that is response to strategic YTAB and agency goals for FY 2022-2023. 

    2.    Assists in the preparation of reports and analyses on best practices in mobility justice, racial equity, trauma informed systems and transportation equity; Prepares data analysis, key informant interviews, literature reviews of agency reports, and analysis of policy/program guidance from the Human Rights Commission, Office of Racial Equity to support planning of Phase Two Racial Equity Action Plan.

    3.    Performs administrative and/or management functions in the areas of office management/support operations, operations and program development by planning, coordinating, and/or evaluating the activities to support Phase Two Racial Equity Action Plan deliverables (such as coordinating Fourth Fridays staff engagement workshops).

    4.    Gathers, compiles, analyzes data and/or prepares reports using database programs, spreadsheets, evaluation reports, various word processing applications, assessment/evaluation data, web pages research and literature reviews to deliver robust program evaluation support for Equitable Services and Systems programs, as well as Phase Two Racial Equity Action Plan priorities.

    5.    Coordinates a variety of clerical, administrative & technical support racial equity efforts, including facilities coordination/setup, IT planning, project management, outreach processes, distributing or reproducing reports, registration functions, data processing, inventory control, and purchasing & billing functions for a variety of OREB programs; Examples of such events include Safety Equity Initiative project, as well as the Community Connections resource/engagement fairs for staff, community members and stakeholders.

    6.    Assists in the development and recommends changes to OREB project processes, policies and procedures by reviewing provisions and evaluating the effectiveness of practices established in the first year of the Office of Racial Equity and Belonging program and team practices. Will evaluate and recommend practices to optimize Equitable Services and Systems project responsibilities. 

    7.    Assists in the preparation of Racial Equity Action Plan (REAP) and other progress reports by monitoring deliverables, gathering information, interviewing and providing technical assistance to REAP action leads, performing qualitative analysis, preparing reports and writing summaries for the Equity Newsletters to ensure compliance with City and departmental equity priorities/commitments.

    8.    Prepares agenda items, attends department meetings, and/or makes presentations at various types of business meetings on behalf of the office, including inter-agency meetings, OREB Equity Support Team Meetings, OREB Team meetings and Enterprise and Infrastructure Working Groups Meetings with Racial Equity Leaders in the City and County of San Francisco.

    9.    May support Equitable Services and Systems Manager and Racial Equity Officer by delegating and reviewing work assignments to the OREB Equity Support Team.

    10.  Performs related duties and responsibilities as assigned.

  • Qualifications

    Qualifications

    MINIMUM QUALIFICATIONS:

    Possession of a baccalaureate degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education, or related field, or other areas closely related to specific department program or function. For example, Ethnic Studies, Gender & Women’s Studies, Sociology, LGBTQ+ Studies, Planning, Communication, Public Health, Urban Studies, Public Policy, Labor & Employment Studies, Political Science, Criminal Justice Studies and Humanities.

    SUBSTITUTION:

    Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

    NOTES:

    1. Applicants must meet the minimum qualifications by the final filing date unless otherwise noted.

    2. One (1) year full-time experience is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time experience.

     

    DESIRABLE QUALIFICATIONS:

    The stated desirable qualifications may be used to identify candidates advancing to the interview process and/or to identify job finalist(s) at the end of the selection process when referred for hiring.

    ·         Experience developing culturally affirming engagement strategies effective in engaging Black, Indigenous/Native American, Latinx, Pacific Islander, Asian & Middle Eastern communities.

    ·         Experience conducting outreach or public input sessions with the public/stakeholders, particularly those who are unrepresented in public engagement processes.

    ·         Experience monitoring and evaluating programs or reports.

    ·         Ability to independently manage and coordinate stakeholder meetings, including scheduling, developing agenda, sending calendar invitations, and disseminating meeting notes.

    ·         Experience in youth development, engagement, outreach, or leadership programs.

    ·         Knowledge of workforce development strategies or laws pertaining to non-discrimination and equal employment opportunity.

    ·         Knowledge of trauma-informed systems principles or harm-reduction practices, particularly for providing support and communicating about racism and other traumas.

    ·         Experience writing reports, talking points, or briefs to summarize strategic goals & progress.

    Additional Information

    VERIFICATION:

    Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

     

    SELECTION PROCESS:

    Applications will be screened for relevant qualifying experience.  Additional screening mechanisms may be used to determine candidates' qualifications.  Only those applicants who most closely meet the needs of the Agency will be invited to move forward in the selection process.

    ·         Information About the Hiring Process

    ·         Conviction History

    ·         Employee Benefits Overview

    ·         Equal Employment Opportunity

    ·         Disaster Service Worker

    ·         ADA Accommodation

    ·         Right to Work

    ·         Copies of Application Documents

    ·         Diversity Statement

     

    For questions or inquiries, please contact the analyst, Tracy Pon at Tracy.Pon2@sfmta.com.

    CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

    The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

  • Industry
    Government Administration