Job Description

Salary: The maximum salary for this role is $95,000.

Position summary:
As a Service Design Strategist with a focus on implementation, you’ll:

• Lead service improvement projects and initiatives.
  • Manage multiple, concurrent projects and priorities, including delegating and coordinating tasks and responsibilities across team members.
  • Navigate ambiguity and challenges with creative problem-solving, a focus on generating solutions, and grace.
  • Set and provide a direction and vision for and with a project team.
  • Provide mentoring, guidance, and support to project team members.
• Contribute to the growth of the Service Design and Delivery Practice Area within the PHL Service Design Studio and the broader field of research and evaluation.
  • Report to and be mentored by the Service Design and Delivery Practice Lead.
  • Collaborate with colleagues to grow the Practice for long-term sustainability.
  • Lead skill-share sessions with colleagues to help them apply service design methods to their work.

In the near-term, you’ll be working with a cross-agency team to deliver projects connected to Executive Order 2-24—ensuring a local government that’s visible, responsive, and effective.

Essential functions :
Design research

• Plan research goals, data collection methods, and research sample.
• Develop research protocol, data collection tools, and other materials.
• Conduct and facilitate research activities and related processes to collect qualitative data.
• Lead or support synthesis and analysis processes to generate meaningful insights and narratives.
• Communicate research findings and opportunities to relevant audiences.

Design strategy

• * Collaboratively generate a broad range of solutions and future vision with diverse audiences. 
  

  • Design tools like blueprints, process flows, systems maps, etc. to communicate current state and future opportunities.
  • Develop actionable strategies and recommendations for improvement.
  • Create roadmaps or plans for long- and short-term improvements and initiatives.

Prototyping

• * Develop low- and high-fidelity prototypes of service concepts and improvements (or collaborate with technical experts to do so).
  

  • Test prototypes for usability, accessibility, and effectiveness with stakeholders.
  • Iterate on prototypes with feedback from stakeholders and implementation requirements.

** Implementation**

• Design or build improvements at scale or collaborate with technical experts to do so.
• Plan and conduct pilot tests in collaboration and with support from SDS evaluators.
• Develop strategies and plans to support the roll out and implementation of new improvements.
• Consult and coach service delivery staff or teams in adapting improvements in response to changing requirements and real time feedback.
• Develop governance plans, accountability strategies, templates, and other documentation to maintain and embed improvements within and beyond the organization.

Project management

• * Create a project scope of work. 
  

  • Develop and maintain project plans and timelines.
  • Ability to manage multiple, concurrent projects and priorities, including by delegating and coordinating tasks and responsibilities across team members.
  • Lead project partners, project team, and work streams effectively.
  • Proactively and clearly communicate the status of project work to stakeholders.
  • Navigate ambiguity and challenges with creative problem-solving, a focus on generating solutions, and grace.

Leadership

• * Set and provide a direction and vision for and with a project team. 
  

  • Provide mentoring, guidance and support to project team members.
  • Contribute thought leadership within the City and to the larger design community.
  • Understand and negotiate City structures to advocate for people-centered service design.

Standards development

• * Contribute to the development and maintenance of SDS’s standards, tools, and other resources. 
  

  • Support other SDS colleagues in applying practice area standards to their projects.

Competencies, knowledge, skills, and abilities

• Values-based practice: Demonstrate commitment to equitable process and outcomes, prioritize the voices most impacted by change and service challenges, and practice emotional intelligence and cultural humility.
• Systems thinking: Understand and work across the complexity and interconnectedness of systems, issues, organizational structures, and ways of working.
• Inclusive facilitation: Facilitate meetings, workshops, and conversations that encourage active participation, rebalance power asymmetries, practice cultural humility, and help groups build consensus or make decisions collectively.
• Communication: Practice clear, accessible, and honest articulation of complex ideas and approaches through spoken, written, and visual formats.
• Collaboration: Manage conflicts with sensitivity, give and request thoughtful feedback, and practice emergence towards shared goals and agreements.
• Relationship building: Build a culture of mutual care, deep listening, reflection, and celebration.
• Continuous learning: Engage in ongoing reflection and learning as well as be aware of and adapt to current trends and practices in design, government, and analogous fields of practice.

Qualifications

A successful candidate will have:

• A design-related degree or relevant industry experience.
• Four to five years of professional experience practicing service design and managing projects and project relationships with colleagues, clients, and other stakeholders.
• Demonstrated experience in applying service design methodologies and tools to analyze, design, and optimize service experiences.
• Strong understanding of human-centered design principles and the ability to advocate for the needs of community members and direct service staff throughout the service design process.
• Proficiency in developing strategic recommendations from research, prototyping concepts, and creating tools to support implementation of service improvements.
• Track record of successfully implementing service design solutions or initiatives within organizations, including managing project timelines and resources.
• Ability to navigate organizational dynamics and overcome barriers to implementation, such as resistance to change or resource constraints.
• Knowledge of change management principles and practices to effectively communicate, implement, and sustain service improvements within organizations.
• Experience with qualitative research.
• Strong data visualization and visual design skills.

** HOW TO APPLY**

Complete applications are due on Sunday, June 9, 2024, by midnight ET.

Please note: To ensure our hiring process is unbiased, we will not be facilitating informational sessions with professional peers while we’re actively hiring.

Please submit the following through Smart Recruiters:

• A cover letter highlighting the values that underpin your work and your experience with implementing service improvements. (No more than 300 words.)
• Your resume or curriculum vitae.
• At least three work samples that demonstrate your expertise in implementing service design strategies. Samples could include recommendations reports, prototyping workshop plans, service blueprints or journey maps, implementation plans, reports and other design outputs.

Our hiring process is as follows:

• A hiring committee will review complete applications.
• Top candidates will participate in a 1.5-hour virtual interview and portfolio review with the PHL Service Design Studio (SDS) team.
• Final candidates will participate in a 30-minute virtual conversation with SDS leadership.
• We'd like the new employee to start in August or early September 2024.

Additional Information

Start date

We'd like the new employee to start in August or early September 2024.

Work schedule

The team works 37.5 hours a week. Currently, we’re on a hybrid schedule, but soon we’ll transition back into the office full time. However, a lot of flexibilities will remain with your schedule.

Residency

A successful candidate must be a city of Philadelphia resident within six months of hire

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation : City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

_ *The successful candidate must be a city of Philadelphia resident within six months of hire_

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx