Job Description

Consistent with the strategic priorities of the City of Philadelphia, the Deputy Procurement Commissioner is an executive management position that helps to lead the planning, organization, development and coordination of all procurement activities under the purview of the Procurement Department. This position will supervise a team that is responsible for the supply chain management of goods, supplies, construction and services in accordance with applicable federal, state and local laws, and policies and procedures. The Deputy Procurement Commissioner works with the Procurement Commissioner and members of the executive leadership team to define, implement, and communicate the strategic direction and initiatives of the Procurement Department. Responsibilities include leading and providing guidance to teams and individuals while offering sound contractual advice to all stakeholders. Supervision of procurement professionals and administrative staff engaged in purchasing activities, processes and life cycle management is required.

Essential Functions

1. Manage a team that is responsible for the timely procurement of all goods, supplies and services needed, in accordance with all applicable federal, state and local laws, policies and procedures.
2. Ensure compliance with all applicable laws and procurement policies and procedures by reviewing and monitoring procurements conducted by any department, agency or official.
3. Help to build a more agile procurement culture through customized training and development.
4. Maintain the integrity of the public procurement process.
5. Develop and facilitate purchasing training for internal and external stakeholders.
6. Achieve operational objectives by contributing information and recommendations to strategic plans and reviews; preparing and completing action plans.
7. Measure procurement quality assurance and standards by implementing production, productivity and customer-service standards.
8. Ability to resolve strategic procurement problems by identifying trends, determining system improvements, communicating and implementing change.
9. Work with the Procurement Commissioner to recommend policies to the legislative body regarding the procurement of goods, supplies and services.
10. Ensure purchasing practices are consistent, open, and designed to encourage maximum competition through sealed bid and best value procurements.
11. Conduct negotiations with suppliers on proposals, contracts and contract claims in collaboration with the Law and issuing departments.
12. Supervise the preparation of contractual documents with suppliers. Review other documents within authority.
13. Formulate, in conjunction with using departments, short-term and long-term strategic procurement plans.
14. Participate in the review of policies and procedures governing procurement to improve upon and standardize processes.
15. Track and report key performance indicators including supplier diversity, processing times, reduction of expenses/revenue generation and effectiveness across the department.
16. Collaborate with key stakeholders to ensure clear communication and clarify expectations across departments and with new vendors.
17. Ability to anticipate and prepare control strategies due to unfavorable events in the marketplace.
18. Collaborate with the Law Department on any potential debarments or suspensions.

Competencies, Knowledge, Skills and Abilities

• Aptitude in decision-making and working with people
• Interpersonal and political savvy
• Customer focus
• Planning
• Motivational and strong leadership capabilities
• Strategic agility
• Strong negotiation and networking skills
• Process and innovation management
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
• Demonstrated experience in vendor engagement, stakeholder relationship building and management
• Knowledge of the Public Procurement Process
• Good knowledge of supplier or third-party management software
• Comfortable working in a fast-paced environment, managing multiple projects and systems simultaneously and prioritizing projects to meet deadlines.
• Ability to collect, analyze, and summarize data gathered through various data sets and systems/applications.
• Proactive and collaborative leadership style that works well in teams

Work-Life

Working hours are generally 37.5 hours per week. Our team is currently hybrid with both virtual and in-office days, however the position can opt to come in the office each day if desired

Qualifications

• BS degree in supply chain management, logistics, project management or business administration
• MBA, MPA or JD preferred
• Minimum 5 years of experience in government or supply chain management
• Preferred certification in Supply Chain Management: Certified Public Purchasing Officer (CPPO); Certified Public Purchasing Buyer (CPPB); Certified Professional in Supply Management (CPSM)

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $120,000 - $125,000

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

_ *The successful candidate must be a city of Philadelphia resident within six months of hire_

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx