Job Description

This is an entry-level, union-represented administrative/clerical position tasked with providing support to the Pretrial Services Department, specifically assigned to the Electronic Monitoring Unit. The selected candidate must be able to work varied and non-traditional shift assignments during weekdays, weekends, and holidays. Primary responsibilities will be data collection and input while assisting with interviewing contacts for an individual's court-ordered to Electronic Monitoring: processing and verifying residential information to be submitted to the Electronic Monitoring Field Unit. Document all contact information: utilizing Pretrial Case Management System (PTCMS), SharePoint, and Microsoft Excel.

As with any entity within the First Judicial District, the Pretrial Services Department may be called upon to ensure the performance of essential duties or functions as deemed so by administrative and governing bodies, which may result in an individual being available to perform essential tasks during court closures and/or non-traditional hours.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

** The following duties are typical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.**

• Provide administrative and clerical support to the Electronic Monitoring Field Unit and Monitoring Center at the direction of an EM supervisor.
• Interact with judges, attorneys, courtroom personnel, prison staff, and the public.
• Interpret docket information to ascertain the validity of Electronic Monitoring Court Orders.
• Perform data entry within the Pretrial Case Management System to compile information received and provided during the processing of Court Orders.
• Perform data entry duties related to EM statistics involving daily operations.
• Communicate information to and from the EM participant's contacts to ensure the release and installation of Electronic Monitoring equipment is complete without self-imposed delays.
• Assist with the processing of Electronic Monitoring Alerts from the vendor database as needed.
• Train newly hired Electronic Monitoring Center staff regarding the operation of the vendor database.
• Assist in the performance of the Electronic Monitoring Center Legal III duties as needed.
• Perform additional duties as assigned by an administrative superior as needed.

MARGINAL FUNCTIONS:

Performs related work as required.

ENVIRONMENTAL CONDITIONS:

Standard office conditions.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Knowledge and experience working in various computer programs and applications, including PARS, NCIC, and CPCMS
• The ability to establish and maintain effective working relationships with judges, attorneys, courtroom staff, Sheriff's personnel, and the public.
• The ability to provide information clearly and concisely.
• General knowledge of criminal procedures.
• General knowledge of Windows, Microsoft, Excel, and SharePoint.
• The ability to project a positive and professional image to the Bar and the public.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Work-Life

Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Qualifications

1. High school diploma and four years of progressively responsible clerical experience processing civil procedure legal documents and instruments, one year of which shall have been at the Legal Clerk II level.

OR

1. Two years supervising a staff of clerical employees engaged in the processing of legal instruments and documents.
2. After meeting the minimum standard requirements, successful completion of a panel review process.
3. The ability to work varied hours and shift assignments. The position is deemed essential personnel and must be staffed at all times, including court closures, weekends, and holidays.
4. Must successfully complete a criminal background investigation.
5. The satisfactory completion of a six-month employee orientation period.
6. The ability to perform the essential functions of the position in this class.
7. Covid-19 vaccination recommended.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Additional Information

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary Range: $41,058 - $44,848

Discover the Perks of Being a City of Philadelphia Employee:

• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Enjoy a Free Commute on SEPTA - Starting September 1, 2023 , eligible City employees will no longer have to worry about paying for SEPTA public transportation. Whether you're a full-time, part-time, or provisional employee, you can seize the opportunity to sign up for the SEPTA Key Advantage Program and receive free Key cards for free rides on SEPTA buses, trains, trolleys, and regional rails.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

_ *The successful candidate must be a city of Philadelphia resident within six months of hire_

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx