Job Description

Foster Grandparents are role models, mentors, and friends to children with exceptional needs. The program provides a way for volunteers age 55 and over to stay active by serving children and youth in their communities. Foster Grandparents are low-income senior volunteers who dedicate between 15 to 40 hours per week in Head Start and early elementary classrooms across the city, tutoring students one-on-one or in small groups. The program is a national model funded by the Corporation for National and Community Service as part of their Senior Corps programming. The City of Philadelphia’s Foster Grandparents program is one of the oldest and largest programs of its kind nationally.

The Foster Grandparent Program (FGP) Program Assistant provides administrative support to ensure efficient operation of the program. communication. The Program Assistant will assist the entire FGP team with a variety of projects and support daily operations.  Projects and tasks will be both administrative and programmatic. 

This position reports directly to FGP Program Manager.

ESSENTIAL FUNCTIONS

PROGRAM COORDINATION AND SUPPORT

• Direct administrative support of the FGP Program Manager
• Schedule and assist with In-service and PSO meeting preparation and follow up on meeting by ensuring FGP volunteers have all the information necessary to be productive and engaged
• Taking notes and minutes at meetings
• Provide event and logistical support- including engagement and support with vendors
• Supports communication with partners, as needed
• Assist with scheduling and facilitation of eligibility sessions with all new volunteers
• Collect re-enrollment packets from volunteers as appropriate
• Maintain database of volunteer clearances- ensure clearances are up to date and assist FGP volunteers with clearance renewal as needed
• Ensure volunteer files are up to date and maintained in alignment with grant requirements
• Assist Volunteer Coordinator with the bi-weekly collection of volunteer timesheets
• Must be willing to spend approximately 10-20% of the position in tasks including: answering phones, pitching in with overflow tasks during busy periods, limited data entry, etc.
• Assist with organizing information needed to complete federal grant reports.

ADDITIONAL DUTIES AS ASSIGNED

COMPETENCIES, KNOWLEDGE, SKILLS AND ABILITIES

• Organized and highly developed attention to detail 
• Ability to meet deadlines and prioritize when balancing multiple projects simultaneously 
• Ability to communicate professionally both orally and in writing, including the ability to proofread/edit documents for content, grammar, and spelling 
• Ability to work with minimal supervision 
• Strong customer service skills and a high degree of professionalism when interacting with community partners and stakeholders 
• Ability to work as part of team and represent the team when interacting with other departments 
• Basic understanding of the social service/youth development sector 
• A high level of proficiency with Microsoft Office- including Word, Excel, PowerPoint and Outlook 
• Proficiency with Adobe Acrobat, database systems, web conferencing, and video editing also desired, but not required 
• Ability to learn and use new software quickly with minimal formal training 
• Ability to operate standard office equipment including multifunction devices (copy machine, scanner, fax), multi-line phone system, and audio-visual equipment.

Qualifications

• Bachelors' required.
• Outstanding verbal and written communications skills; ability to work with people of diverse backgrounds, abilities, and socio-economic status. 
• The ideal candidate will have strong organizational skills, attention to detail and ability to work in a fast-paced environment. 
• Experience with volunteer engagement is essential
• Must be a team player
• Familiar with a variety of the field's concepts, practices, and procedures.

Additional Information

TO APPLY: INTERESTED CANDIDATES MUST SUBMIT A COVER LETTER, WRITING SAMPLE, REFERENCES AND RESUME.

Salary Range: $40,000 - $45,000 

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

*THE SUCCESSFUL CANDIDATE MUST BE A CITY OF PHILADELPHIA RESIDENT WITHIN SIX MONTHS OF HIRE

_PLEASE NOTE THAT EFFECTIVE SEPTEMBER 1, 2021 THE CITY OF PHILADELPHIA IS REQUIRING ALL NEW EMPLOYEES TO PRESENT PROOF OF VACCINATION AGAINST COVID-19. _

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx