Job Description

The Commercial Law Unit of the Law Department is seeking to fill a Legal Assistant role in the Contracts and Finance Division.

Essential Functions

• Review contract information and assist with drafting of contracts and contract amendments for the Office of Children and Families, the Department of Human Services, the Department of Parks and Recreation and the Free Library of Philadelphia;
• Coordinate with the attorney of record and departmental conformance manager for review and approval of contract drafts and exhibits;
• Utilize the City's Automated Contract Information System (ACIS) to assist with the detailing workflow tracking of professional services contract and contract fiscal information and ensures that the corresponding General Provisions, contract exhibits, and applicable waiver information are uploaded; and
• Process the final version of contracts and all contract exhibits for electronic signatures utilizing DocuSign.

Competencies, Knowledge, Skills and Abilities

• Ability to maintain large volumes of documents and data utilizing databases such as SharePoint;
• Qualified candidates must be hard working, organized, attend to detail, and have an eager, helpful attitude;
• Knowledge of City procedures is a plus;
• Excellent time management and organizational skills;
• Excellent written and oral communication;
• Ability to work in a demanding and fast-paced setting;
• Ability to work productively on one’s own, and collaboratively;
• Experience with Word (including Tables of Contents and Authorities), Excel (including formulas), DocuSign, and Adobe Acrobat (including bates stamping and redaction);
• Knowledge of legal concepts such as attorney-client privilege and relevance.

Work-Life

The Law Department supports a robust work-life balance.

Working hours are 37.5 hours per week, Monday through Friday. Our team is currently hybrid with both virtual and in-office days. The in-office requirement is 15 hours per week – essentially two days – or as otherwise needed, based on business needs, such as in-person hearings or client meetings. Staff can opt to come into the office each day if desired.

Qualifications

The ideal candidate will possess a bachelor’s degree or paralegal certificate and/or experience as an administrative assistant with specific experience with contract drafting and management.

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: Up to $56,587 – Commensurate with education and experience

Discover the Perks of Being a City of Philadelphia Employee:

• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Enjoy a Free Commute on SEPTA - Starting September 1, 2023 , eligible City employees will no longer have to worry about paying for SEPTA public transportation. Whether you're a full-time, part-time, or provisional employee, you can seize the opportunity to sign up for the SEPTA Key Advantage Program and receive free Key cards for free rides on SEPTA buses, trains, trolleys, and regional rails.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

_ *The successful candidate must be a city of Philadelphia resident within six months of hire_

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx