Job Description

Under general supervision of the Director and/or Manager, the IT Administrative Analyst will be responsible for documenting processes related to the procurement, inventory, and disposal of computer hardware, peripherals, and software. This position will also be responsible for the processing of purchase requests for IT related items, and the disposal of computer hardware as well as other administrative functions.

Essential Functions

 Document current processes and keep documents up to date
 Process incoming hardware and software purchase requests
 Create purchase orders
 Intake of new equipment, including documentation and adhering City asset tags
 Completion of asset transfer forms to ensure assets are assigned to designated custodian
 Schedule mandatory training for departmental employees
 General Administrative tasks
 Establish and maintain working relationships with associates, administrative officials, and departmental officials within City government.
 Maintain relationships with vendors
Competencies, Knowledge, Skills and Abilities

 Ability to evaluate the effectiveness of administrative functions and implement changes to provide for more effective and efficient operations
 Basic understanding of administrative procedures and philosophies for local government
 Proficient with Microsoft Office, including Word, Excel, and Access
 Strong oral and written communication skills
 Must be able to work in a confidential work environment
 Work either as part of a team or individually
 Prioritize and achieve deadline goals with/without supervision
 Communicate effectively and develop working relationships
 Highly detail-oriented and organized
 Ability to exercise sound and independent judgment
 Effective customer service techniques
 Ability to lift at least 50 pounds

Qualifications

Education
 High School Diploma and two years of post-high school education required. A college degree is a plus but not required.

Experience/Skill

 Previous experience as an Administrative Assistant, four years preferred
 Attention to detail is critical
 Proficient in Microsoft Office Suite
 Exemplary organization skills
 Emphasis on customer service
 Exemplary written and verbal communication skills

Any equivalent combination of education and experience deemed acceptable by Human Resources and the Deputy Chief Information Officer/Chief of Staff will be considered.

Additional Information

Salary Not to Exceed: $60,000

Starting salary to be determined based on experience and qualifications.

Important: To apply, candidates must provide a cover letter and a resume.

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

_ *The successful candidate must be a city of Philadelphia resident within six months of hire_

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr @phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx