Job Description

GENERAL DEFINITION:

An employee in this position is considered a valuable member of a team and provides support to Jury Commission staff. Duties are performed following well-established procedures, including processing Legal documents, with or without close supervision. Work is performed under the immediate supervision of the department manager.

This is entry level clerical legal work.  It differs from the nonlegal clerical classes by the constant work with legal documents and the degree of consequence of error and accountability involving the abstraction of pertinent information from legal documents in summary form to a docket which may serve as a basis for possible legal activity by counsel and the judiciary.  Work is performed according to clearly defined rules and procedures, under direct supervision, in a training mode.  

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ESSENTIAL FUNCTIONS

THE FOLLOWING DUTIES ARE NORMAL FOR THIS POSITION.  THESE ARE NOT TO BE CONSTRUED AS EXCLUSIVE OR ALL-INCLUSIVE.  OTHER DUTIES MAY BE REQUIRED AND ASSIGNED.

•    Effectively communicates authorized court information. •    Works directly with judiciary and their staff regarding case management principles. •    Works directly with department heads of external civil and/or criminal agencies involving Jury Commission. •    Thorough knowledge of applicable rules, regulations, and procedures as they apply to the assigned function. •    Returns incorrect documents for appropriate action if necessary. •    Answering phones and providing customer service. •    Complete knowledge of the court mainframe screen to better assist the caller. •    Sort, open and distribute daily mail. •    Reviews legal documents; determines status and processes in accordance with standard procedures. •    Enters status into the court mainframe computer. •    Responsible for any and all changes regarding personal information. •    Type letters corresponding to the appropriate status.  •    Operates burster and sealer machines and standard office equipment. •    Knowledge of and ability to read all computer screens. •    Process undeliverable within the mainframe. •    Open, reviews and determines the proper procedure of the incoming letters. •    Sort and maintain an archive filing system. •    Keep abreast of all new procedures. •    Rescheduling and manually moving information from one date to another date. •    Determining correct procedure to use when rescheduling. •    Processing requests from the IVR. •    Daily contact with the public to provide assistance.  •    Other duties as assigned

MARGINAL FUNCTIONS:

 Performs related work as required

 ENVIRONMENTAL CONDITIONS:

Standard clerical, office and courtroom conditions

YOU MUST VISIT  https://www.courts.phila.gov/employment/TO APPLY FOR THIS POSITION BY SEPTEMBER 1, 2022.  APPLICATIONS WILL ONLY BE ACCEPTED AT https://www.courts.phila.gov/employment/

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS:

•    Ability to summarize pertinent information; reason, apply common sense and understand instructions. •    Ability to resolve problems arising from standard and nonstandard situations. •    Thorough knowledge of applicable rules, regulations and procedures, as they apply to the assigned function. •    After training, knowledge of Juror for Windows software as they apply to the job responsibilities. •    Ability to understand, carryout and effectively communicate all revisions to current case management practices. •    Ability to establish and maintain effective working relationships with judiciary, FJD employees, external civil and criminal justice partners and the public

THE FIRST JUDICIAL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER.  IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE FIRST JUDICIAL DISTRICT WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.

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YOU MUST VISIT  https://www.courts.phila.gov/employment/TO APPLY FOR THIS POSITION BY SEPTEMBER 1, 2022.  APPLICATIONS WILL ONLY BE ACCEPTED AT https://www.courts.phila.gov/employment/

Qualifications

REQUIREMENTS:

1.    High school diploma or equivalent and one to two years of progressively responsible clerical experience processing legal documents.                                          OR 2.    Equivalent combination of training and experience determined to be acceptable by the First Judicial District of Pennsylvania, which also includes a high school diploma or equivalent, and a thorough knowledge of the policies and procedures required for this position. 3.    Extensive knowledge of computers and Windows applications (will provide training in specific applications). 4.    Ability to maintain professional, courteous, and effective working relationships with court personnel, the judiciary, and the general public, at all times. 5.    Ability to escort jury panels to assigned courtrooms as needed. 6.    Ability to address a group of upwards to 300 people. 7.    City residency required within six (6) months of satisfactory completion of an employment orientation period. 8.    Must successfully complete a criminal (or financial) background investigation. 9.    Strong customer service skills needed. 10.    Ability to perform the essential functions of a position in this class. 11.    Proof of Covid-19 Vaccination is required.

YOU MUST VISIT  https://www.courts.phila.gov/employment/TO APPLY FOR THIS POSITION BY SEPTEMBER 1, 2022.  APPLICATIONS WILL ONLY BE ACCEPTED AT https://www.courts.phila.gov/employment/

Additional Information

SALARY RANGE: $33,419 - $36,324 

Successful candidate must be a city of Philadelphia resident within six months of hire

Did you know?

●        We are a Public Service Loan Forgiveness Program qualified employer

●        25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities

●        We offer Comprehensive health coverage for employees and their eligible dependents

●        Our wellness program offers eligibility into the discounted medical plan

●        Employees receive paid vacation, sick leave, and holidays

●        Generous retirement savings options are available

The First Judicial District is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.