Job Description

Foster Grandparents are role models, mentors, and friends to children with exceptional needs. The program provides a way for volunteers age 55 and over to stay active by serving children and youth in their communities. Foster Grandparents are low-income senior volunteers who dedicate between 15 to 40 hours per week in Head Start and early elementary classrooms across the city, tutoring students one-on-one or in small groups. The program is a national model funded by the Corporation for National and Community Service as part of their Senior Corps programming. The City of Philadelphia’s Foster Grandparents program is one of the oldest and largest programs of its kind nationally.

The Foster Grandparent Program (FGP) Manager oversees all programmatic operations and will manage a team consisting of a Volunteer Coordinator and Site Coordinator. They are responsible for the overall implementation of the program and compliance with all grant requirements. The Program Manager will plan and develop all phases of the FGP program cycle and ensure consistent program quality.

This position reports directly to the Director of School Based OST and Early Literacy Initiatives.

ESSENTIAL FUNCTIONS

In this position, the FGP Program Manager will:

• Oversee all programmatic operations for the Foster Grandparent Program
• Assist in hiring, training and supervising adequate staff to efficiently carry out, maintain and develop operations of the FGP program
• Manage the day-to-day success of the Foster Grandparent’s team (ii.e. strategy meetings, weekly check-ins, bi-annual goal setting)
• Track and process all financial operations
• Work with finance to process payroll for volunteer stipends
• Oversee the criminal history check process for volunteers
• Create a program of volunteer recognition events
• Strategically improve processes for program functions
• Develop and support an FGP Advisory Council
• Work with Volunteer Coordinator to create a strategic plan for volunteer recruitment and retention
• In conjunction with FGP staff, develop and maintain close coordination and relationships with volunteer stations, including development of volunteer assignment plans
• Guide training curriculum for volunteers
• Compile & produce monthly reports
• Create process for oversight and maintenance of central volunteer database
• Enhance the total efforts of FGP through active involvement with community organizations, other national service programs, and the National Service Task Force
• Plan, develop and implement ongoing public relations opportunities, including social media, in cooperation with the OCF Comms Team
• Provide ongoing support to volunteers
• Assess suitability and/or performance of volunteer stations
• Attend trainings and conferences conducted or authorized by CNCS

COMPETENCIES, KNOWLEDGE, SKILLS AND ABILITIES

• Significant financial and grants management skills
• Tech savvy; Familiar with Microsoft suite
• Strong presentation skills
• Clear understanding of best practices in community engagement and volunteer recruitment/retention.
• Identifying opportunities to strengthen existing programs, create and/or enhance implementation strategies, and work with a diverse team to implement action plans.
• Data driven approach to problem solving.
• Strong ability to implement innovative solutions and analysis to assist in making decisions
• Action oriented; an individual not afraid to roll up his/her sleeves and get into the details of the operation.
• Excellent time management skills with capacity to work simultaneously on multiple tasks and projects and deliver on deadline.
• Experience in managing programs, including developing and monitoring budgets, supervising staff and ensuring program impact

Qualifications

• Bachelor’s degree is required
• 3-5 years of experience managing a team of staff members
• Grant management experience
• Volunteer program management experience preferred
• Experience working with senior population and/or youth development preferred

Additional Information

TO APPLY: INTERESTED CANDIDATES MUST SUBMIT A COVER LETTER, REFERENCES AND RESUME.

Salary Range: $70,000 - $75,000 

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

*THE SUCCESSFUL CANDIDATE MUST BE A CITY OF PHILADELPHIA RESIDENT WITHIN SIX MONTHS OF HIRE

_PLEASE NOTE THAT EFFECTIVE SEPTEMBER 1, 2021 THE CITY OF PHILADELPHIA IS REQUIRING ALL NEW EMPLOYEES TO PRESENT PROOF OF VACCINATION AGAINST COVID-19. _

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx