Job Description

The City of Philadelphia, Managing Director’s Office - Office of Emergency Management (OEM) is seeking a Finance and Administration Project Coordinator.  This is a position funded under the Department of Homeland Security’s Regional Catastrophic Preparedness Grant Program (RCPGP) to enhance catastrophic preparedness in major urban areas. The RCPGP focuses on highest risk Urban Areas and surrounding regions where its impact will have the most significant effect on our Nation’s collective security and resilience. The goal of the RCPGP is to support an integrated planning system that enables regional all-hazard planning for catastrophic events and the development of necessary plans, protocols, and procedures to manage such an event.

Under the direction of the Finance and Administration Program Manager, the selected applicant will be responsible for developing Contracts, Memorandums of Understanding (MOUs), and other mechanisms to help operationalize regional planning for and response to catastrophic events.

Candidates for this position should possess a strong desire to work in a team-oriented, fast-paced, professional public safety environment, and a willingness to serve the public in the sixth largest city in the nation.

ESSENTIAL FUNCTIONS

• The Finance and Administration Project Coordinator is responsible for a range of activities including, but not limited to, the following:
• Developing contracts, contract mechanisms, and procurement mechanisms for services, equipment, and any other needs that can assist the Office of Emergency Management and/or its City partners in quickly and effectively preparing for and responding to catastrophic events.
• Working closely with City partners, including Procurement, Finance, Budget, Risk, and Law to create applicable, flexible, and effective contracts and mechanisms to position OEM and/or its City partners to quickly and effectively obtain the services and contracts needed to prepare for and respond to catastrophic events.
• Working with City partners as well as Regional, State, and Federal partners as necessary to create agreements and Memorandums of Understanding to effectively obtain and share resources to be used in preparing for and responding to catastrophic events.
• Working with City partners as well as Regional, State, and Federal partners to ensure continuity of effort and to avoid duplication of effort in planning for and responding to catastrophic events. 
• Working with City partners as well as Regional, State, and Federal partners to remove any barriers to a fully integrated Regional effort, both strategically and tactically, to prepare for and respond to catastrophic events – including mitigation, planning, response, and recovery efforts. 
• Developing and maintaining partnerships with a variety of stakeholders from local, state, and federal government as well as community-based organizations, non-profit organizations, and private entities.
• Liaising with City and state finance and administration staff during emergency and disaster events for the timely and effective procurement of goods and services, and during the close out of events for cost tracking and recovery.
• Successful completion of required courses to gain working knowledge of emergency planning and security procedures and best practices, familiarization with primary stakeholders, and other fundamentals of the practice of emergency management.
• Performing other work as required.
• All OEM personnel are required to serve in an on-call capacity and are required to work during non-business hours for extended periods of time in a field environment and during activations of Philadelphia’s Emergency Operations Center (EOC). This is generally for a period of one week per month, however, during major emergencies, disasters, or special events, employees will be required to work additional hours, not only when on-call.

Qualifications

EDUCATION AND EXPERIENCE

• Completion of a bachelor’s degree from an accredited college in business, finance, planning, management, policy, public administration, homeland security, or related field, preferred.
• Prior experience with the development and implementation of municipal contracts and agreements.
• Two years job experience in a professional, full-time setting.
• Experience working within an emergency management or public safety agency, is preferred, but not required.
• Experience interpreting and executing federal and state guidance is preferred.
• Experience coordinating large groups in collaborative, long-term, and recurring efforts is preferred. Familiarity with the City of Philadelphia is preferred, but not required.
• An equivalent combination of education and experience in a related field will be considered pending approval by MDO-OEM.

COMPETENCIES, KNOWLEDGE, SKILLS AND ABILITIES

• Effective written and oral communication skills.
• Strong interpersonal, leadership, and negotiation skills.
• Ability to maintain effective working relationships and develop partnerships.
• Ability to coordinate diverse groups toward a common goal.
• Ability to interpret federal and state emergency management requirements and regulations.
• Knowledge of basic government accounting, management, and procurement procedures is preferred.
• General experience in contracting, planning, and/or policy development is preferred.
• Proficiency with Microsoft Office software (Word, PowerPoint, Excel, Access).

OTHER REQUIREMENTS

• Possession of a valid proper class driver’s license issued by the Commonwealth of Pennsylvania within six months of hire.
• Ability to physically perform the duties and work in the environmental conditions required of this position.
• Completion of mandatory training requirements within 3 months of hire.
• Ability to obtain a security clearance.

Additional Information

SALARY RANGE: $55,000 - $61,875

Please submit a cover letter, resume and writing sample (showing your ability to write a plan, policy or report-style document) with your application. Applications without all documents will not be considered.

DID YOU KNOW?

• We are a Public Service Loan Forgiveness Program qualified employer
• Employees are eligible for a 25% tuition discount program (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

SUCCESSFUL CANDIDATE MUST BE A CITY OF PHILADELPHIA RESIDENT WITHIN SIX MONTHS OF HIRE

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

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