Job Description

GENERAL DEFINITION:

This is an entry-level, union represented, administrative/clerical position tasked with providing support to the Pretrial Services Department, specifically assigned to the Electronic Monitoring Unit.  The selected candidate must be able to work varied and non-traditional shift assignments during weekdays, weekends, and holidays.  Primary responsibilities will be data collection and input while assisting with interviewing contacts for individual's court-ordered to Electronic Monitoring: processing and verifying residential information to be submitted to the Electronic Monitoring Field Unit.  Document all contact information: utilizing Pretrial Case Management System (PTCMS), SharePoint, and Microsoft Excel. 

As with any entity within the First Judicial District, the Pretrial Services Department may be called upon to ensure the performance of essential duties or functions as deemed so by administrative and governing bodies, which may result in an individual being available to perform essential tasks during court closures and/or non-traditional hours. 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS:

• Knowledge and experience working in various computer programs and applications, including PARS, NCIC, and CPCMS
• The ability to establish and maintain effective working relationships with judges, attorneys, courtroom staff, Sheriff's personnel, and the public.
• The ability to provide information clearly and concisely.
• General knowledge of criminal procedures.
• General knowledge of Windows, Microsoft, Excel, and SharePoint.
• The ability to project a positive and professional image to the Bar and the public.

APPLICATIONS AND RESUMES WILL ONLY BE ACCEPTED FOR THIS POSITION THROUGH THE FIRST JUDICIAL DISTRICT WEBSITE AT: https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx.  APPLICATIONS MUST BE SUBMITTED THROUGH https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx BY APRIL 24, 2023.   

Qualifications

1. A high school diploma or equivalent and three years of progressively responsible clerical experience processing legal instruments and documents, one year of which shall have been at the Legal Clerk I level or supervising a staff of clerical employees engaged in the processing of legal instruments and documents.
2. After meeting the minimum standard requirements, successful completion of a panel review process.
3. THE ABILITY TO WORK VARIED HOURS AND SHIFT ASSIGNMENTS.  THE POSITION IS DEEMED ESSENTIAL PERSONNEL AND MUST BE STAFFED AT ALL TIMES, INCLUDING COURT CLOSURES, WEEKENDS, AND HOLIDAYS.
4. Must successfully complete a criminal background investigation.
5. The satisfactory completion of a six-month employee orientation period.
6. City residency is required within six (6) months of satisfactory completion of the 6-month employment probationary period.
7. The ability to perform the essential functions of the position in this class.
8. Proof of Covid-19 Vaccination is required.

ESSENTIAL FUNCTIONS:

THE FOLLOWING DUTIES ARE TYPICAL FOR THIS POSITION.  THESE ARE NOT TO BE CONSTRUED AS EXCLUSIVE OR ALL-INCLUSIVE.  OTHER DUTIES MAY BE REQUIRED AND ASSIGNED.

• Provide administrative and clerical support to the Electronic Monitoring Field Unit and Monitoring Center at the direction of an EM supervisor.
• Interact with judges, attorneys, courtroom personnel, prison staff, and the public.
• Interpret docket information to ascertain the validity of Electronic Monitoring Court Orders.
• Perform data entry within the Pretrial Case Management System to compile information received and provided during processing Court Orders.
• Perform data entry duties related to EM statistics involving daily operations.
• Communicate information to and from the EM participant's contacts to ensure the release and installation of Electronic Monitoring equipment is complete without self-imposed delays.
• Assist with the processing of Electronic Monitoring Alerts from the vendor database as needed.
• Train newly hired Electronic Monitoring Center staff regarding the operation of the vendor database.
• Assist in the performance of the Electronic Monitoring Center Legal III duties as needed.

MARGINAL FUNCTIONS:

Performs related work as required.

APPLICATIONS AND RESUMES WILL ONLY BE ACCEPTED FOR THIS POSITION THROUGH THE FIRST JUDICIAL DISTRICT WEBSITE AT: https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx.  APPLICATIONS MUST BE SUBMITTED THROUGH https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx BY APRIL 24, 2023.   

Additional Information

SALARY:      $37,575 - $40,947 (W10)

FILING DEADLINE:  APRIL 24, 2023

APPLICATIONS AND RESUMES WILL ONLY BE ACCEPTED FOR THIS POSITION THROUGH THE FIRST JUDICIAL DISTRICT WEBSITE AT: https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx.  APPLICATIONS MUST BE SUBMITTED THROUGH https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx BY APRIL 24, 2023.   

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

THE FIRST JUDICIAL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER.  IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT, THE FIRST JUDICIAL DISTRICT WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.