Job Description

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Position Summary

This is a specialized clerical work functioning as a personal staff secretary assigned to a member of the judiciary for the First Judicial District of Pennsylvania. An important aspect of the work involves either taking dictation and transcribing from notes or transcribing from voice recordings onto a personal computer. Work assignments may vary based on an individual’s divisional assignment. An employee in this class is responsible to and serves at the discretion of the assigned judge.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

** The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.**

• Takes and transcribes legal dictation.
• Types and arranges legal documents such as opinions, memoranda of law in prescribed format; copies and verifies citations and quotations.
• Maintains docket of legal cases in process.
• Sets up and maintains legal case files.
• Notifies interested parties of record of time and place of pretrial conferences, negotiations, or discussions.
• Interviews callers, schedules/cancels appointments for judge, maintains calendar.
• Answers routine telephone inquiries; receives, opens, reviews, and distributes mail; composes routine replies to correspondence.
• Performs related work as required.

ENVIRONMENTAL CONDITION:

Standard courtroom and clerical office conditions.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Strong computer skills and ability to learn applicable software.
• Knowledge of the form and content of legal forms and documents.
• Knowledge of legal terminology and spelling.
• Ability to effectively communicate the English language both orally and in writing.
• Ability to make arithmetic computations, knowledge of punctuation and grammar.
• Knowledge of standard office practices and procedures.
• Knowledge of legal bibliography and methods of citing.
• Ability to type from rough draft or clear copy at the rate of 50 words per minute.
• Ability to secure and copy docket entries.
• Ability to independently compose replies to routine correspondence.
• Ability to establish and maintain effective working relationships with members of judiciary, attorneys, various court officials and the public.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Work-Life

Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania.

Qualifications

1. High school diploma or equivalent.
2. Three years of legal secretarial experience

OR

1. Equivalent combinations of acceptable training and experience providing the characteristics required to perform the essential functions of the class may substitute, with a minimum of three years of administrative secretarial experience.
2. Strong organization and communication skills are a requirement.
3. Successful completion of a criminal background investigation.
4. Ability to perform the essential functions of the position.
5. City of Philadelphia residency required within one year of employment and must be maintained throughout your employment.
6. Covid-19 Vaccination is recommended.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Additional Information

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary Range: $43,207 - $47,350

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

_ *The successful candidate must be a city of Philadelphia resident within six months of hire_

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx