Job Description
This position is in the Department of Commerce, Office of Economic Opportunity (OEO). OEO is responsible for developing, implementing and monitoring the Minority/Women/Disabled Business Opportunity and the M/W/DSBE Capacity Building programs that ensure the growth of and they have equal opportunity to participate in government contracting.
Work includes performing clerical functions for the entire OEO staff, including but not limited to: formatting and sending out letters, scheduling training events, ordering office supplies, tracking and distributing unit mail, Recording, tracking and reporting Economic Opportunity Plans (EOPs; checking work upon completion for accuracy and completeness; training new employees in work routines; establishes and controls production and time elements; modifies clerical and office procedures to provide for efficient operation; receives, reads, and answers general correspondence directed to the unit; answers inquiries from colleagues and other City agencies about assigned function; obtains facts and makes evaluations and recommendations in area of support services ; evaluates and applies work standards to determine the amount of time required for specific tasks; Prepares and maintains logs to ensure EOPs are processes in a timely manner. Files departmental documents.
Performs related work as required.
Qualifications
• work independently on difficult or complex clerical tasks
• plan, assign and review the work of lower-level clerical employees
• maintain complex clerical records and prepare a variety of reports
• learn departmental functions and organization, especially as they apply to the unit to which assigned
• learn computer processing procedures and languages necessary to file maintenance and report production
• learn provisions of and routine interpretations of City and departmental regulations and ordinances and, in detail, those provisions and interpretations that relate to the job assignment
• define and establish clerical procedures to accomplish work requirements
• make judgmental decisions where several alternative courses of action are presented
• present ideas effectively, both orally and in writing
• establish and maintain effective working relationships with associates, other City agencies, and the general public
• make varied arithmetic calculations, if required by work assignment
Additional Information
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE The following statement represents the minimum training and experience requirements which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 4/02.
EDUCATION:
Education equivalent to completion of the twelfth school grade.
AND
GENERAL EXPERIENCE:
One year of experience in clerical work.
AND
SPECIFIC EXPERIENCE:
General Specialty
Two years of experience at the Clerk II level or above, performing clerical procedures requiring the use of judgment in selecting alternative courses of action.
Fiscal Specialty
Two years of fiscal clerical experience, at the Clerk II level or above, posting to journals or ledgers and maintaining records of accounting or budgetary transactions.
Personnel Specialty
Two years of municipal personnel clerical experience, at the Clerk II level or above, performing personnel transactions, applying routine interpretations of civil service regulations, and maintaining a variety of personnel records.
OR
Any equivalent combination of education and experience determined to be acceptable by the Personnel Department.
PHYSICAL AND MEDICAL REQUIREMENTS
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
LICENSES, REGISTRATIONS AND/OR CERTIFICATES
Possession of a valid proper class motor vehicle operator's license as issued by the Commonwealth of Pennsylvania prior to and during tenure of employment in this class, if required by work assignment.