Job Description

This is administrative staff work performing a variety of assignments. The Administrative Assistant serves in a liaison capacity between the Directors and Staff. Assignments require familiarity with the functions of MCOA. Work is performed under the supervision of the department directors.

Essential Functions

• Responsible is to provide support to the Agency Directors and other staff as assigned; perform a variety of clerical and administrative duties; prepare special reports, maintain files, office supplies, make travel arrangements, etc. as required.
• Provide premier customer service by serving as the initial point of contact for the Mayor’s Commission on Aging inquiries from both internal and external clients.
• Request and gather information, research answers and solutions, and escalate inquiries to the appropriate person when appropriate.
• Display a positive attitude and high level of willingness and friendliness.
• Investigates specific administrative issues highlighted by staff, the public and other interested parties.
• Assist participants with additional activities that support program objectives, such as resume writing and managing online programs.

Work-Life

Working hours are generally 37.5 hours per week. Our team is currently hybrid with both virtual and in-office days, however the position can opt to come in the office each day if desired.

Qualifications

• Bachelor’s degree in business administration or a related field, preferred.
• Incumbent must have three (3) years or more of experience in the business administration or a related field or a combination of education and experience, which includes employment and workforce development.
• Valid PA Driver’s License, preferred.

Additional Information

TO APPLY: Interested candidates must submit a resume and references.

Hourly Rate: $15/hr

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

_ *The successful candidate must be a city of Philadelphia resident within six months of hire_

_ Please note that effective September 1, 2021 the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19._

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx