Job Description

This is managerial work directing the operations of a major court function. This class is distinguished from the next lower level by the court-wide impact of assigned functions, and degree of accountability reflected in effective overall court administration and participation in policy recommendation and implementation. The position requires strong interpersonal communication skills both written and verbal and addresses strict deadlines.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

** The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.**

• Directs the operation of a major court function.
• Develops and implements new procedures (Standard Operating Procedures) to enhance the workflow of the office.
• Plans, organizes, staffs, and coordinates the work of a group of professional, technical, and clerical personnel.
• Responds to inquiries from Deputy Court Administrator, Directors, other senior level managers, and the Judiciary regarding special reporting requests.
• Commitment to quality and excellence in all forms of communication
• Establish rapport and trust with a range of staff members identifying team and project needs and remaining open to considering multiple points-of-view.
• Outline expectations and communicate effectively with the team members.
• Effectively assign, delegate, and coordinate the work of team members.
• Encourage and demonstrate unity behind team and Department’s decision making.
• Handle personnel issues related to staff conflicts, absenteeism, performance issues etc.

MARGINAL FUNCTIONS:

• Performs related work as required.

ENVIRONMENTAL CONDITIONS:

• Standard office conditions.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Experience of leadership, management and supervision of employees and processes.
• Ability to multi-task, work under pressure and meet deadlines required.
• Knowledge of Microsoft Excel, Word, Power Point and Court Reporting programs
• Strong team player with ability to interact well with all levels of staff in the organization.
• Thorough knowledge of English usage and grammar.
• Thorough knowledge of supervisory methods and practices.
• Considerable knowledge of the principles of procedures analysis, work simplification, and forms and records control.
• Considerable knowledge of the principles, standards and goals of administrative organization and management.
• Ability to learn, within a reasonable period of time, the functions, policies, procedures and operations of the court unit to which assigned.
• Ability to supervise a large group skilled employees engaged in varied tasks.
• Ability to represent the assigned unit in conferences and meetings with the public and private officials.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Work-Life

Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania.

Qualifications

1. Bachelor's degree from an accredited college or university.
2. Seven years of progressively responsible administrative experience with two years served at the Court Administrative Officer IV level in a supervisory capacity.

OR

1. Equivalent combinations of education, training and experience providing the characteristics required to perform the essential functions of the class may substitute.
2. A minimum of five years managerial/supervisory skills required.
3. Strong knowledge and interpretation of policies.
4. Continued City residency required and must be maintained for duration of employment.
5. Ability to perform the essential functions of the position.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Additional Information

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary Range: $78,724 - $87,723

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

_ *The successful candidate must be a city of Philadelphia resident within six months of hire_

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx