Job Description

Legal Assistants assist the attorneys in this unit with the legal tasks related to those City departments. In addition to other duties, Legal Assistants in the Health and Adult Services unit play a major role in handling cases related to lead abatement in homes throughout the City of Philadelphia and assist with preparing cases for Mental Health court.

Essential Functions

The essential functions of Legal Assistants in the Health and Adult Services Unit include but are not limited to the following:

• Communicate directly with members of the Childhood Lead Prevention Program (CLPP) staff to obtain information related to homes that have not been appropriately abated.
• Verify property ownership through various research databases, draft, review and file court documents, and enter information regarding these court cases into an internal database and attends court with the assigned attorney.
• Assist with the preparation (prep) of Mental Health court cases by notify petitioners of upcoming court dates via telephone and through the preparation of subpoenas. Legal Assistants assist with the down-prep of these cases by sending documentation to DBHIDS and by entering the case information into an internal database.
• Draft, review and file petitions to compel cooperation with treatment for tuberculosis as well as other communicable diseases. To obtain information related to the petitions, the Legal Assistant communicates directly with personnel in the Division of Disease Control.
• Update unit manuals, handle requests for records and respond in-person and through telephone and e-mail to questions from the public, court personnel and City personnel.

Competencies, Knowledge, Skills and Abilities

• Excellent organizational skills
• Effective and professional oral and written communication
• Ability to work independently and think proactively
• Ability to manage and prioritize numerous assignments
• Computer skills required/desired for the position include:
• MS Office (Word, Excel, Outlook, PowerPoint, OneNote, Access)
• Google Drive (Docs, Sheets, Slides, Forms)
• Spreadsheets (Excel, Google Sheets, OpenOffice Calc).
• Email (mail merge, filters, folders, rules)
• Presentations/Slideshows (PowerPoint, Google Slides, OpenOffice Impress, Tableu)
• Microsoft Teams, Zoom and other virtual platforms
• Ability to complete work projects in a timely and accurate manner
• Commitment to advancing diversity, equity, and inclusion
• Experience exercising discretion and confidentiality with sensitive information

Work-Life

The Law Department supports a robust work-life balance. Working hours are 37.5 hours per week, Monday through Friday. Our team is currently hybrid with both virtual and in-office days. The in-office requirement is 15 hours per week – essentially two days – or as otherwise needed, based on business needs, such as in-person hearings or client meetings. Staff can opt to come into the office each day if desired.

Qualifications

Preferred candidate will possess an Associate’s degree, paralegal certificate or equivalent and have experience preferably in a legal setting.

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: Up to $56,587 - Commensurate with education and experience

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation : City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

_ *The successful candidate must be a city of Philadelphia resident within six months of hire_

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx